About us

VISIONS AND  OBJECTIVE OF THE IGBO CANADIAN COMMUNITY ASSOCIATION (UMUNNA)

Preamble


Igbo Canadian Community Association (Umunna), the premier and foundational Igbo cultural and social organization in Canada has continued to advocate in matters of Igbo interest for over 50 years past.

Objective

Our GOAL and objective is  to help re-instill a sense of identity and pride in Igbo nation by promoting the language, culture, history, traditions and philosophy of Igbo nation.

To achieve these objectives ICCA-Umunna strives to do the following:

1. To create awareness of political and social condition of Igbo peoples in Nigeria  and diaspora and help proffer and articulate solutions to Igbo problems with a view to reawakening the original and quintessential Igbo spirit and psyche;

2. To pursue cultural and historical education of our people with the goal of promoting the glorious heritage of the Igbo nation and to help guide Igbo youths in the art and science of Igbo nation building;

3. To inculcate in Igbo Youths a strong desire to build a glorious society established on the a sure foundation of truth, justice, fairness and equity for all;

4.To vigilantly ensure that all Igbo leaders work towards the protection and security of Igbo peoples in Nigeria, particularly, and in the diaspora in general, by holding our leaders to account and encouraging them to live up to these objectives.

History

Between October 12, 1968 to December 15, 1968 the Government of Canada established Operation Bluenose, a humanitarian and relief operation whose purpose was to deliver humanitarian relief to the war ravaged and hungry citizens of Biafra. Despite many setbacks and frustrations by the Nigerian government who refused to allow night flights into the Uli airstrip, the Canadian government managed to land several CC-130 Hercules planes full of relief materials into Biafra by its 435 Squadron through Santa Isabel in Equatorial Guinea. This humanitarian commitment and magnanimity was not lost on Igbo diaspora residents of Canada during the Nigerian civil war who worried and agonized much about the faith of their people in the war ravaged and heavily besieged Biafra.

Formation of Igbo Canadian Community Association (ICCA-Umunna)

Before this period, in 1963, a group of Igbo residents of Toronto came together and formed the Igbo Cultural Association with the aim of maintaining and sustaining their Igbo cultural heritage. This association engendered and deepened the sense of Igbo consciousness and socio-cultural sentiments. At the end of the Nigerian civil war in 1970 this association claimed to represent over 150 Igbo persons in Canada. United in one mind, and with a fixity of purpose to relieve the sufferings of their people back home after the Nigerian civil war, on January 14 1970 they appealed to the Canadian government to intervene in allaying the plight of Igbo people in Biafra. The war ended officially the next day. The group built on this momentum of unity and sense of mission to celebrate the fourth anniversary of the declaration of Biafra on May 30, 1971 in Toronto, Ontario. It was shortly after this event that the group changed its name to Igbo Canadian Community Association, ICCA in the later part of 1971.

 

Igbo Migration To Canada after the Biafran war.

Igbo migration and identity formation in Canada post the Nigerian civil war was motivated by a variety of inharmonious factors. The terrible experiences of the Biafrans during the Nigerian civil war naturally left many Igbo with a sense bitterness, pain or mistrust of the motives and intentions of the Nigerian state despite its representations of reconstruction, rehabilitation, and reconciliation. This was the feeling in the hearts and minds of many Igbo that survived the carnage and genocide in Biafra that consumed more than 3 million lives in two and half years. These feelings were exacerbated by the Nigerian government who in the Banking Obligation Decree of 1970 offered a meagre sum of 20 pounds to every Igbo in exchange of any amount of the former Nigerian currency that they held. In addition, the government promulgated the Abandoned Property Decree of 1972 that established a commission to seize, appropriate, and auction off properties belonging to Igbos in several parts of the country. The purpose was to make Igbos economically and socially irrelevant in Nigeria. These oppressive policies helped to impulse the tendency of many educated Igbo to migrate to friendly Canada with their families with the intention of restarting their lives. The situation was not helped by the fact that the Igbo elite in 1974 formed the Ohaneze Ndigbo, a socio-political organization that sought to reunite the Igbo in the mould of the former Igbo State Union that was banned by the military government of Nigeria, was itself banned in October 1976 just two years after it was originally formed as a united and collective avenue to channel their grievances and complaints of discrimination and victimization. It was later unbanned after few years. Some of these elite migrated to Canada and joined their fellows in the Igbo Canadian Community Association to work towards reigniting once again the spirit of Igbo unity, self-awareness, pride, and identity that suffered a crushing blow from the events following the Biafran war and the painful and humiliating defeat that followed it.  

Conclusion

These are the foundational history of the Igbo Canadian Community Association that has continued to serve the Igbo community in Canada until this day. It continues to champion Igbo causes everywhere, represent the interests of all Igbos regardless of their political leanings or persuasions, and considers itself as first and foremost, an Igbo nationalist group whose primary agenda is to advocate for Igbo causes, identity, traditions, history and world view.

Igbo Canadian Community Association believes that Igbos should cooperate and align with, and work with any groups and affiliates that seek to further Igbo interests, philosophy, values, and balanced ambitions.

 

 

               

CONSTITUTION AND BYLAWS OF  IGBO CANADIAN COMMUNITY ASSOCIATION

(ICCA)    

TABLE OF CONTENTS

  1. A. Preamble
  2. B. Definitions

Article 1: General

1.1          Name of Organization        

1.2          Governance         

1.3          Head Office          

Article 2: Objective            

The objectives of Igbo Canadian Community Association are:  

Article 3: Powers of the Association

3.1          Fund Raising         

3.2          Employ Paid Staff and Recruit Volunteers     

3.3          Purchase or rent Premises and/or Equipment              

3.4          Research and Development             

3.5          Receive Membership Fees and Contributions               

3.6          Partnership and Collaboration         

3.7          Amendments of this Constitution & By-Laws

3.8          Residual Powers 

Article 4: Membership       

4.1          Individual Membership     

4.1.1       Eligibility for Individual Membership              

4.1.2       Individual Member Entitlement       

4.1.3       Member in Good Standing

Article 5: Eligibility for Positions      

5.1.Patrons            5

5.2          Board Member Eligibility   

   5.2.2   Mode of appointment        

5.2.3       Term of Appointment        

Article 6: Termination of Membership           

6.1   Resignation 

6.2          Expelled for Non-Payment of Dues 

6.3          Disciplinary Committee      

6.4          Expulsion or Suspension    

6.5          Misconduct          

6.6          Grave Misconduct             

6.7          Interests and assets of the Association          

Article 7: Organs of ICCA   

7.1          The General Assembly       

7.2          Board of Directors              

7.3          Executive Committee         

7.4          Standing Committees         

7.5          Ad Hoc Committee –         

Article 8: Functions of Offices of ICCA            

8.1          The Executive Committee 

8.2          The President      

8.3          Vice President     

8.4          General Secretary              

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8.5          Assistant General Secretary             

8.6          Treasurer             

8.8          Social Secretary  

8.9          Public Relations Officer (PRO)          

Article 9: Meetings             

9.1          Fiscal Year of ICCA              

9.2          Executive Meetings            

9.2          General Assembly/General House Meeting  

9.3          Emergency Meetings         

9.4          Quorum at Meeting           

9.5          Vacancies             

Article 10: Code of Conduct

10.1 Unruly Behaviour       

10.2 Misappropriation of Associations Assets              

Article 11: Finances and Banking     

11.1        Revenue

11.2        Banking 

11.3        Expenditures       

11.4        Accountability     

11.5        Execution of Instrument

ARTICLE 12: AUDITORS

12.1        Appointments of Auditors

Article 13: Notices              

13.1        Method of Notification      

Article 14: Elections            

14.1        Election of Executives        

14.2        Electoral Committee         

14.3        Voting   

14.4        Eligibility for Election        

14.5        Eligibility to Vote 

ARTICLE 15: MEMBERSHIP RIGHTS AND PRIVILEGES    29

15.1        Without Prejudice              

Article 16: Dissolution of the Organization    

CONSTITUTION AND BYLAWS OF

IGBO CANADIAN COMMUNITY ASSOCIATION (ICCA)

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  1. A. Preamble

We, the members of the Igbo Canadian Community Association in Toronto, Ontario, Canada, in order to help engender a stronger sense of our cultural identity, enhance and strengthen the cords of unity and bonding among us and the Igbo speaking people in the diaspora, have firmly resolved that the Igbo Canadian Community Association, otherwise known as ICCA (Umunna), a Non-Profit Ontario Corporation, will be the umbrella body through which the aforesaid purposes and goals are expressed.

In consideration of the above stated we posit that:

  1. 1. ICCA shall be a ready forum through which Igbos in Canada in cooperation with other Igbos in the diaspora can express their social, cultural, and economic aspirations.
  2. 2. ICCA shall dedicate itself to enhancing Igbo community fellowship, encouraging co-operation, unity, and oneness among Igbo people: It determines to be a pillar of support and a house of ideas for Igbo leaders at home and abroad.
  3. B. Definitions

Except where otherwise provided in this Constitution,

  1. 1. “Association” means Igbo Canadian Community Association, except where otherwise stated.
  2. 2. “Board” means the Board of Directors of Igbo Canadian Community Association.
  3. 3. “By-Law” means regulations and policies made under this Constitution. In other words, any regulation or policy that is not founded in this constitution should be regarded as unconstitutional.
  4. 4. Any committees or sub-committees set up under this Constitution shall conduct their activities within the confines of their mandate and in such a manner that does contradict or conflict with the tenets of this Constitution.
  5. 5. “Director” means a Member of the Board of Directors of ICCA.
  6. 6. “Executive Committee “means the elected members of the Executive of Igbo Canadian Community Association.
  7. 7. “Ex-Officio” means the immediate past President and secretary of ICCA.
  8. 8. “Member” means any member of the Igbo Canadian Community Association as described under Article 6 of this Constitution.
  9. 9. “General Assembly” means the Igbo Canadian Community Association (ICCA) sitting in plenary or general meeting of its members.
  10. 10. “Officer” means a member of the Executive Committee.
  11. 11. “Satellite Organization” means any organized group of Igbo-speaking peoples of Nigeria delineated by geographical congruencies whether they are homogeneous communities, local government areas, states, senatorial zones or Nigerian federal constituencies in Ontario.

Article 1: General

1.1          Name of Organization

The registered name of the organization is Igbo Canadian Community Association (ICCA).

1.2          Government

ICCA is non-profit Canadian corporation that is governed by a Board of Directors.

1.3          Head Office

The head office of the Association shall be in the greater Toronto area, in the Province of Ontario, and such place therein as the executives and the general assembly from time-to-time may decide. The association’s mailing addresses is 680 Scarlett Road, Toronto, Ontario M9P 2T4

Article 2: Objective

The objectives of Igbo Canadian Community Association are:

  1. i) To create a consciousness of the core values of Igbo culture amongt our membership.
  2. ii) To serve as a common forum for Igbo people in Canada to nurture a sense of oneness and encourage the

socio-economic, cultural and educational development of members.

4                                             

iii)            To partner with the Provincial Boards of Education of Ontario and affiliate bodies, to sustain the life of the Igbo Heritage Language School. ICCA shall remain the only body of contact between the aforesaid bodies of education and the Igbo community in Ontario.

  1. iv) To promote Igbo Heritage and Culture through Igbo Heritage Day Celebrations and through Igbo Heritage Language School Activities.
  2. v) To strive towards the attainment of social justice, fairness, and equal protection of the laws for all its members in Ontario.
  3. vi) To establish and operate an Igbo House – a centre to be used for workshop training program, meetings, hobbies, recreation, drama, arts exhibition, cultural events, music and handicrafts for the general public and for participating members’ interests.

vii)           To assist new immigrants with immigration orientation services in order to facilitate their integration into the community.

viii)          To provide support and assistance as appropriate, to our seniors and ensuring that they actively participate in cultural education of youth and impart career mentoring to youth seeking insight into professions from where seniors retired thus sparing seniors the ravages of isolation.

  1. ix) To provide support and assistance to our seniors and to encourage our seniors to participate in mentorship programs that will educate our youth on Igbo heritage, core values and personality.
  2. x) To support affiliate satellite Igbo cultural community associations and all Igbo associations in Canada when called upon to do so.

Article 3: Powers of the Association

We, the Igbo Canadian Community Association (ICCA), give ourselves as a group, the power to perform the following:

3.1          Fund Raising

ICCA shall raise funds to carry out its objectives in accordance with the terms and conditions stipulated by the Ontario Corporations Act for not-for-profit organizations, the Corporations Act of Canada and all relevant laws, rules and regulations.

3.2          Employment of Paid contractors/Staff and Recruitment of Volunteers

ICCA shall employ paid contractors and/or staff, and recruit volunteers to carry out its objectives as the need arises, provided it reflects relevance to job done in accordance with articles of incorporation.

3.3          Purchase or rent Premises and/or Equipment

ICCA shall purchase or rent premises for the conduct of its activities when necessary. The organization from time to time may rent equipment to facilitate delivery of its activities.

3.4          Research and Development

Research and development being the mainstay of any thriving organization, ICCA shall from time to time conduct needs assessment research and other relevant research to help chart its course in community development

3.5          Receive Membership Fees and Contributions

ICCA shall receive membership fee contributions in accordance with Article 4.1.1 a.,   4.1.3 c., and 4.2.1 of this constitution.   In addition, the Association may receive donations from individuals and organizations who wish to contribute to the activities of the Association.

3.6          Partnership and Collaboration

ICCA may liaise, partner and collaborate with different organizations in order to achieve common goals in community development and in fulfilment of the objectives of ICCA.

3.7          Amendments of this Constitution & By-Laws

  1. a. This Constitution and By-Laws may be amended by the committee appointed by the Executive and approved at a general meeting by two thirds majority of votes cast.
  2. b. A member may introduce amendment to this Constitution and By-Laws by a motion in writing, submitted to the Executive Committee and the Board of Directors at least four weeks before the commencement of the meeting in which the proposed amendment will be debated. The Executives and the Board shall deliberate                                                                                                                                                                                                                                                                                                                                 5

such amendment within the stipulated 4 weeks prior to presenting it at the general meeting for debate, adoption or dismissal. The motion for an amendment of the Constitution must pass by at least two thirds of the members sitting in a general meeting.

3.8          Residual Powers

ICCA may, from time to time take any other action within the law necessary to achieve its objectives set out above. Residual or retained powers is only applicable through resolutions by the general membership of ICCA exercising their vote by simple majority.

Article 4: Membership

4.1          Individual Membership

4.1.1       Eligibility for Individual Membership

  1. a. All persons of Igbo origin, their off-springs and spouses are deemed eligible for membership upon payment of a onetime registration fee and monthly/annual dues as may be decided from time to time by the members in a general meeting.
  2. b. Where it is considered that membership would be detrimental to the aims and activities of ICCA, the Executive Committee and Board of Directors shall recommend refusing membership terminating or suspending the membership of any member by resolution passed at a meeting and ratified by a simple majority of the members of ICCA in a general meeting.

4.1.2       Individual Member Entitlement

  1. a. Shall be entitled to vote at all meetings of the Association
  2. b. Can be elected into any executive position and/or committee.
  3. c. Shall be accorded to all rights and privileges that come with being a member.
  4. d. To continue to enjoy these rights and privileges, a member must be in good standing and conform to expected conduct and behavior.

4.1.3       Member in Good Standing

  1. a. A member in good standing shall be one who attends meetings and must not have been absent without excuse/accepted reason for more than 33% of all meetings within a 12 month period, or since registration, whichever period is shorter.
  2. b. Such excuse/accepted reason for absence must be presented in a meeting and noted in that meeting’s minutes.

Annual membership dues shall presently be set at $100.00 per individual and $150.00 per family. The amount of such dues may be changed by a request submitted to the Board and the Executive no later than four weeks of the meeting in which such a proposal is to be debated and passed by not less than two thirds of the members in a sitting of the general assembly.

  1. c. In addition, that person must not be in arrears for more than fifty dollars ($50.00) of all debts owed to ICCA either in membership dues, annual dues, pledges or donations.

Article 5: Eligibility for Positions

5.1. Patrons

The Association shall have provision for patrons and Matrons. However, these positions are not mandatory.

5.1.1       Mode of appointment - The positions shall be filled by appointments from a nomination list submitted in confidence by members to the Executive and Board of Directors. The general meeting shall approve such appointments and the position of Patron shall be filled by a vote by simple majority of the members at a general meeting.

5.1.2       Term - The tenure shall continue as long as a patron continues to meet the eligibility criteria, and is/are still willing to serve.

5.1.3       Eligibility - Patrons are respected and revered members of the community.

  1. a. The position of a patron is not subject to election, but based on worthy contribution (not necessarily financial) towards the improvement of our community. Such appointments shall consider the cherished traditions

                                                                                                                                                                                               

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of the Igbo culture that recognizes and rewards good character outstanding contributions to the community and shall not be based solely on such matters as wealth, or social status.

  1. b. A Patron must be impeccable by way of character.
  2. c. Must always be found to be above board on issues that affect our Association.
  3. d. The person shall be in a position to give good counselling to the Association.
  4. e. Is strongly supportive of the objectives of the Association and can protect and defend the interests of the Association.
  5. f. Shall be in a position to support financially and otherwise the initiatives of the Association  

Board of Directors

5.2          Board Member Eligibility

5.2.1       Board Eligibility is governed by the association’s Article of Incorporation and in accordance with provisions of the Ontario Corporations Act for not-for-profit organizations in addition to Article 5, Section 2, subsection 5.2.2 to 5.2.7 below.

  1. a. Board members are respected and industrious members of the Association.
  2. b. Elections shall be based on an individual’s worthy contribution towards the improvement of our Association. Such an individual must show vision, leadership and innovation.
  3. c. The person must be of an impeccable character and must always be found to be above board on issues that affect our Association.
  4. d. The person shall be in a position to give good counsel to the Association.
  5. e. Is strongly supportive of the objectives of the Association, can protect and defend the interests of the Association.
  6. f. Shall be in a position to articulate initiatives and direction for the progress and advancement of the Association.

5.2.1A    Functions of the Board

The function of the Board shall encompass the following:

  1. 1. Establish and articulate goals, and the long-term vision of ICCA
  2. 2. Ensure financial stability of ICCA by raising funds when necessary and helping the Executive to establish financial policies and strategies that will ensure continued financial solvency of ICCA
  3. 3. Ensure that all activities and functions of ICCA meet regulatory guidelines and laws of the government of Ontario for non-for-profit organizations.
  4. 4. The Chairperson of the Board of Directors in consultation with other Board members shall authorize the disbursement of any funds of the association by the Executive Committee that is in excess of $500. 00
  5. 5. No member of the Executive Committee shall be signatory to any of the bank accounts of ICCA without a written letter of introduction to the bank by the Chairman of the Board of Directors.
  6. 6. Upon the election of a new Chairperson of the Board of Directors, the outgoing Chairperson shall, as soon as possible, introduce the new Chairperson of the Board of Directors to the bank and ensure that the signatures to the bank are updated to reflect the change.
  7. 7. A copy of the Bylaws, Code of Conduct, Confidentiality, and Conflict of interest guidelines must be signed, dated by all office holders of the Association and returned to the Association’s Chairperson of the Board of Director prior to or immediately upon assuming office.
  8. 8. The Board, shall, upon receipt of recommendations from the Disciplinary Committee regarding allegations of misconduct by a member, consult with the Executive Committee and impose appropriate sanctions.

5.2.2       Mode of Election

  1. a. Members may nominate potential Board members for election to ensure due diligence and consideration by the Executive Committee and existing Board of Directors.
  2. b. If considered eligible, each recommended candidate shall be invited to address the general assembly on his/her vision for ICCA, the capability and suitability to act as a director of the Association.
  3. c. The composition of the membership of the Board shall be not less than five (5) but not more than nine (9) persons in number. If for any reason there is a need to fill a vacant position in the Board election may be held at

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any convenient time for such purpose, and on the same terms and conditions as stipulated in the provisions of section 5.2.1 of this constitution.

  1. d. Ratification or rejection vote by general assembly shall conclude this process.

5.2.3       Term of the Board

  1. a. A Board appointment is for a term of five years, provided that such members(s) continue to meet the eligibility criteria.
  2. b. Where the tenure of all existing Board members has run its course and there are no potential candidates being processed, an election to elect a new Board shall be held at the AGM and no later than six weeks following the election of a new executive

Article 6: Termination of Membership

6.1   Resignation

  1. a. A member of the Board of Directors may resign by delivering or mailing to the President/Secretary a letter of resignation that shall be deemed to become effective upon receipt or on the date specified therein.
  2. b. The member shall remain liable for payment of any dues, assessments, or other sums levied or which may become payable by such member to the Association before the effective date of the resignation.

6.2          Expelled for Non-Payment of Dues

  1. a. Any member who fails to pay any dues payable to the Association within a given time stipulated by the house or executive meeting, may be suspended, and when he/she fails to redeem his/her membership after a set period, may then be expelled from the Association.
  2. b. Such a member may re-register for membership after the payment of all outstanding dues including the registration fee at the time of re-application.

6.3         Disciplinary Committee

A standing disciplinary committee shall be set up by the general meeting to investigate and recommend appropriate sanctions against any misdemeanor by a member. The Disciplinary Committee, upon receiving evidence shall investigate the allegations against a member, issue notices of allegations to the member as per the provisions of sections 6.4(B) and (C), hold written or oral hearings as applicable and recommend appropriate sanctions to the Board, who shall, in consultation with the Executive Committee impose sanctions.

6.4          Expulsion, Discipline or Suspension               

On the recommendation of the disciplinary committee, a member may be expelled or suspended for a given time for a conduct unbecoming of the image and integrity of the Association.

6.4 (A) All allegations of misconduct against a member must be served in writing and delivered by personal service or by registered mail to the member’s last known address.

In less serious cases the member shall be given an opportunity to make written submissions to the disciplinary committee, and in cases of grave misconduct the member shall have the right of oral hearing before the disciplinary committee and the right of cross examination.

6.4(B) Notice of misconduct by the disciplinary committee to a member must specify the nature of the charge and give the member a reasonable opportunity to answer the charge.

6.5          Misconduct

  1. a. A member, on the recommendation of the disciplinary committee may be suspended, or be required to make a written or oral apology to the meeting, or may be fined in addition to all of the above.
  2. b. On the expiration of a suspension order, the affected member shall redeem his/her membership by complying with all attendant sanctions, including payment of all dues, levies, fines, and/or contributions made while he or she was on suspension.
  3. c. In case of expulsion, such member may reregister for membership after the payment of all outstanding dues including the registration fee at the time of the re-application and reconsideration.
  4. d. For disruption of proceedings of the meeting by a member, the president has the authority to force or order the member out of the meeting.

6.6          Grave Misconduct

                                                                                                                                                                                                8

Where allegation of grave misconduct is established is established against a member appropriate action may be taken against a nonconforming member. Grave misconduct is any conduct that is inimical to, or threatens the very existence of ICCA as a body, or any conduct that causes or could bring ICCA into disrepute.

6.7          Interests and assets of the Association

  1. a. Upon resignation, or expulsion, or cancellation of membership in the Association, a member shall lose all rights and benefits of this Association.
  2. b. All property of the Association in his/her possession shall be returned complete, within one (1) week from the effective date of such resignation, expulsion, or cancellation of membership.

Article 7: Organs of ICCA

The organs of ICCA shall comprise the following:

  1. 1. The General Assembly (The General Meeting).
  2. 2. The Board of Directors
  3. 3. The Executive Committee

7.1          The General Assembly

The General Assembly shall:

  1. a. consists of all registered members of the Igbo Canadian Community Association;
  2. b. meets regularly as provided in this constitution;
  3. c. be vested with the responsibility of ensuring the welfare of members;
  4. d. be the custodian of the other arms of the organization, that is, the Board of Directors and Executive Committee;
  5. e. Shall deliberate and vote on any matters of importance specifically brought into the house for consideration by the Board of Directors and the Executive Committee or upon the introduction of a motion supported by a member in a general meeting.

7.2               Board of Directors

  1. a. ICCA shall have a Board of Directors of no less than three (5) people and no more than fifteen (9), who must be at least 18 years of age and who are qualified to discharge duties of the Board, and shall be appointed by the general membership at the Annual General meeting on recommendation of the Executive Committee following due diligence by the Executive and existing Board members.
  2. b. Members of the Board will be appointed for a period of at least five years, and may be re-appointed at the Association’s Annual General Meeting (AGM).
  3. c. The Board of Directors shall be responsible for organizing ICCA in all not-for-profit matters.
  4. d. The Board shall have oversight function on the administrative body of the Association.
  5. e. The Board will be vested with sourcing funds from donor agencies and works for the success of the program of the Association.
  6. f. The Board in concert with the executive shall make policies that are approved by the general house that will enhance the smooth running of the organization as a registered not for profit organization.
  7. g. It shall have the power in concert with the executive to employ well-qualified person that will carry out the day-to-day running of Igbo House.
  8. h. The Board of Directors shall be responsible for the general oversight of the activities of the Association.

7.3             Executive Committee

The Executive Committee shall comprise of the following elected Officers, one of which must be a woman:

1              President                              

  1. 2. Vice President

3              General Secretary              

4              Assistant General Secretary             

5              Social Secretary                  

6              Public Relations Officer

7              Treasurer             

8              Financial Secretary

                                                                                                                                                                                                9

9              Assistant Financial Secretary

10            Ex-Officio              

7.3.1 The Ex-officio members of the Executive Committee shall be the immediate past president and secretary, provided he or she is a member in good standing and was not removed from office.

7.3.2 The Executive Committee shall be responsible for the running of the General Assembly and governance of the association.

7.3.3 Each member of the Executive shall have access to all documents, property, and information relating to his or her office in ICCA. Each such executive shall be accountable to the President for the release, use, integrity, and confidentiality of such documents, property or information. In turn, the President shall be accountable to the Board of Directors for actions of the Executives.

7.3.4 All Executive offices of the Association are voluntary. There is no remuneration for holding such position in the association.

7.3.5 A meritorious service may be recognized with an award after an officer has finished his term of office.

7.3.6 Executive members report to the President, who in turn reports to the Board of Directors of ICCA.

7.3.7 The Board of Directors shall declare vacant the position and office of any member of the Executive Committee who in the absent of compelling reason is absent in a three month period from a general meeting of the whole house.

7.4          Standing Committees

Standing Committees shall include:

  1. a. Disciplinary Committee:

Disciplinary Committee, to be appointed by the Executive Committee and approved by the General Assembly, shall comprise three (3) members of ICCA in good standing who have a working knowledge of the ICCA Constitution and By-Laws.

  1. b. Audit Committee: Audit Committee, comprising three (3) members of ICCA in good standing each to be nominated by a member of ICCA in good standing supported by two (2) other members in good standing, at a general meeting and approved by the general assembly.
  2. c. Immigration Resettlement Committee: Immigration and Resettlement Committee, comprising three (3) members of ICCA in good standing to be appointed by the Executive Committee and approved by the General Assembly.
  3. d. Seniors Activity Committee: Seniors Activity Committee, comprising of at least three (3) members in good standing to be appointed by the Executive Committee and approved by the General Assembly.
  4. e. Igbo House Committee: Igbo House Committee shall comprise all Presidents of registered Satellite Organizations and three other members appointed by the Board, the Executive Committee and the General House.
  5. f. Igbo Heritage Language Committee: Igbo Heritage Language School Committee, appointed by the General House, in accordance with requirements of the Metropolitan Toronto District/Separate School Board.
  6. g. Youth Participation Committee: Youth Participation Committee, comprising a minimum of three (3) members (two of which must under the age of 29), in good standing to be appointed by the Executive Committee and approved by the General Assembly.

7.5          Ad Hoc Committee –

An Ad Hoc Committee shall be appointed by the Executive Committee or the General Assembly when the need arises. The Committee’s duties are specific and expire when on completion of their tasks as spelled out by the constituting body. No ad hoc committee duty and span shall spill over to a new executive term of office. An Ad Hoc Committee is not a Standing Committee.

Article 8: Functions of Offices of ICCA

8.1          The Executive Committee

The Executive Committee shall perform the following:

  1. a. exercises all the executive powers of ICCA;
  2. b. present a program and budget to the Board of Directors for concurrence within 30 days of its election and within 60 days of its election to the general meeting for approval;

                                                                                                                                                                                                                                                                                                                                                                                                                10

  1. c. presents an annual plan for the coming year
  2. d. Have power to approve expenditures not exceeding five hundred dollars $500.00 for any single project.
  3. e. Present to general assembly every Executive approval for ratification at next sitting of the General Assembly after such approvals.

8.2          The President

The President of ICCA shall perform the following:

  1. a. be the Chief Executive Officer of the Association and shall ensure that all Executive members discharge their duties diligently;
  2. b. abide by all the provisions of this Constitution and uphold its integrity at all times;
  3. c. preside over all meetings of the General Assembly of ICCA, the Executive Committee and special/emergency meetings;
  4. d. take direction from the Board of Directors and the General Assembly;
  5. e. Be a dynamic, progressive, goal-oriented individual with a detailed set of objective to be accomplished for ICCA and presented before the Election Day.
  6. f. cast a tie-breaking vote at all General Assembly meetings of ICCA voting when necessitated;
  7. g. ensure that the Association’s accounts are in good order and advises the Treasurer to present a financial report to the general meeting at least twice a year;
  8. h. be a signatory to the general accounts of the Association;
  9. i. be the main representative and or spokesperson of the Association and can delegate such duty to any appropriate member of the Association;
  10. j. Summon all Executive and General Meetings of ICCA through the General Secretary.
  11. k. Together with Financial Secretary and Treasurer be signatory to ICCA bank account.
  12. l. Together with the Financial Secretary and Treasurer be signatory to all ICCA cheques, and in addition to the Treasurer be signatory to all ICCA expense voucher approvals.
  13. m. ensure accurate financial report of all the association’s activities to be presented to the General House;
  14. n. Render in writing, to the General Assembly, a Report of his/her stewardship and that of his executive at the Annual General Meeting marking the end of the term of office of his/her executive.

8.3          Vice President

The Vice President shall perform the following:

  1. a. Abide by all the provisions of this Constitution and uphold its integrity at all times.
  2. b. take direction from the President;
  3. c. assist the president in his/her responsibilities
  4. d. Succeed the president if he/she is unable to complete his/her term of office; such succession shall be automatic.
  5. e. act for the President in his or her absence excluding signatory to the Association Account;
  6. f. liaise with other members of the Executive to ensure proper functioning of the Executive Committee;
  7. g. head the Finance Committee;
  8. h. succeed the president if he/she is unable to complete his/her term of office; such succession shall be automatic;
  9. i. discharge duties as delegated by the President or Executive Committee;
  10. j. Be the chairperson of the “Immigration and Resettlement Committee.”
  11. k. Assist in every other capacity in the Executive Committee.

8.4          General Secretary

The General Secretary of the ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the president and the General House;

                                                                                                                                                                                                                                                                                                                                                                                                                11

  1. c. issue or cause to be issued notices of all meeting of the Executive and General House when directed to do so by the president;
  2. d. attend meetings of the executive and general members, and shall enter or cause to be entered the minutes of all the proceedings; such proceedings shall be entered in the minutes’ book kept for that purpose;
  3. e. be responsible for the safe keeping of properties of the Association including all books, certificates, reports, and all other documents and records designated by the executive committee, except documents relating to the accounts of the Association;
  4. f. be responsible for all correspondence within and outside the Association
  5. g. Make records of minutes available to ICCA members before the commencement of the next General Assembly meeting of ICCA.
  6. h. Be responsible for all correspondence of ICCA.
  7. i. Regularly update the membership list of ICCA.
  8. j. publish the list of all eligible candidates and voters list of members in good standing for all General Assembly Elections
  9. k. Perform all duties incidental to the office of secretary and such other duties as may be designed to him by the Association.

8.5          Assistant General Secretary

Assistant General Secretary shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the President and the General Secretary;
  3. c. assist and co-operate with the General Secretary in all his/her duties;
  4. d. Succeed the General Secretary if he/she is unable to complete his/her term of office. Such succession shall be automatic;
  5. e. Be secretary to any committee so appointed unless appointed Chairperson of such committee advises otherwise.

8.6          Treasurer

The Treasurer of ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. Take direction from the president;
  3. c. keep accurate records of the assets, receipts, expenditures and debts of the Association in the books provided for the purpose;
  4. d. Be responsible for all monetary records and control of ICCA General Assembly account(s);
  5. e. Together with Financial Secretary and the President be signatory to ICCA bank account.
  6. f. Be the only custodian of ICCA General Assembly account(s);
  7. g. Practice generally accepted accounting principles and prepare and render a comprehensive income/expenditure statements to the General Assembly membership semi-annually or when required and in any case, at the end of his/her term of office;
  8. h. Submit all necessary information for a progressive audit by the Audit Committee and in any case, at least twice a year;
  9. i. Render to the President and/or the Executive Committee, in their meetings, or wherever required of him/her, an account of all his transactions as Treasurer;
  10. j. Prepare an annual budget of the Association in cooperation with the Executive Committee;
  11. k. Take charge of all monies collected by the Financial Secretary, within three (3) business days of such collection and issue a receipt to the Financial Secretary;
  12. l. Operate bank accounts of the Association and shall be signatory to all accounts; including ICCA General Assembly expense vouchers;
  13. m. Ensure accurate financial report of all Association’s activities is presented to the General House.
  14. n. Preside in the absence of the president and the vice president, at an executive or general meeting of ICCA.

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  1. o. Present a detailed financial report at the end of each fiscal year in accordance with the budgetary proposed presented at the beginning of the Executives’ term of office. Such a detailed financial report shall be presented at a General Assembly meeting, marking the end of each fiscal year.

8.7          Financial Secretary

The Financial Secretary shall perform the following:

  1. a. Abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. Take direction from the president;
  3. c. Hand over all moneys collected to the Treasurer within three (3) business days, who in turn shall issue him/her a receipt of acknowledgements;
  4. d. In the absence of the Treasurer, moneys shall be handed over to the President
  5. e. Keep record of moneys collected and register of financial standings of members.
  6. f. Together with President and Treasurer, be signatory to ICCA bank account.
  7. g. Maintain a consecutively numbered ICCA receipt booklet, which shall be issued in triplicate for all monies collected;
  8. h. Prepare a payment voucher for all payment by ICCA, which can only be made by cheque, with duplicate copies in the custody of Treasurer;
  9. i. Issue and validate membership status.
  10. j. Ensure accurate financial report of all association’s activities be presented to the general house.

8.8          Social Secretary

The Social Secretary of ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the president;
  3. c. be responsible for the social activities of the Association;
  4. d. stimulate or cause the right atmosphere for cordial communion among members;
  5. e. relate with members on a one to one in order to promote continued interest in the Association;
  6. f. plan and execute, in conjunction with the other members of the Executive, activities that shall foster congeniality among members;
  7. g. ensure orderliness during meetings of the Association;
  8. h. executes orders as directed by the President during meetings;
  9. i. be responsible for the promotional activities of the Association whenever required;
  10. j. Ensure accurate financial report of all association’s activities is presented to the general house.

8.9          Public Relations Officer (PRO)

The PRO of ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the president;
  3. c. establish machinery for advertisement, publicity programs including fund raising;
  4. d. promote the interest of ICCA in print and electronic media in consultation with the Executive Committee provided such publications would not interfere with the duties and functions of the officers of ICCA;
  5. e. Promote a positive image of ICCA and the Igbo community in carrying out his/her duties to ICCA.

Article 9: Meetings

9.1          Fiscal Year of ICCA

9.1.1       The fiscal year of ICCA begins in January 1st and ends December 31st of each and every year.

9.1.2       The Annual General Meeting of ICCA shall take place in November of each and every fiscal year date to be determined by the Executive in consultation with the Board of Directors.

9.2          Executive Meetings

9.1.1       The president may call executive meetings at such times and places as he/she may designate.

9.1.2       The Executive shall meet as often as deemed necessary at the discretion of the President.

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9.1.3       Any five (5) members of the Executive may jointly call a special meeting, if necessary. All resolutions and/or decisions in such meetings are subject to approval at the next general meeting.

9.1.4       An executive member may designate another executive member to present his report in his absence.

 

 

Vote of No Confidence

9.1.5       A vote of no confidence is passed when 2/3 of the executive members present in an executive meeting vote in a ballot supporting such a motion and must be confirmed by the members in the general meeting by a simple majority.

9.1.7       Questions arising at any meeting shall be decided by a simple majority of votes cast, where there is a tie, the president/presiding Officer’s vote shall decide.

9.2          General Assembly/General Assembly Meeting

9.2.1       The general meetings of the Association shall be held bi-monthly on the 3rd Sunday of every other month starting in the month of February each year.

9.2.2       The ICCA President shall be the presiding officer on all general house meetings. The start time and adjournment of the meetings are at the discretion of the President.

9.2.3       Questions arising at any meeting shall be decided by a simple majority of votes cast. Where there is a tie, the president/presiding officer’s vote shall break the tie.

9.2.4       The conduct of ICCA meetings shall be modelled on Robert’s Rule of Order, Sections 10 to 37 as specified in the 10th edition of the Book.

9.3          Emergency Meetings         

9.3.1       The Executive Committee or the Board of Directors may authorize the secretary to call emergency meeting for issue(s) that may require urgent attention.

9.3.2       Reports arising from such meetings shall be presented as minutes at the next General Meeting for deliberations and ratification by the general house.

9.4          Quorum at Meeting

Quorum at meetings shall be formed as follows;

9.4.1       A simple majority of the members of the Board of Directors shall form a quorum for the transaction of Board meetings;

9.4.2       A simple majority of the Executive Committee members shall form a quorum for the transaction of business in executive meetings;

9.4.3       Presence of two (2) members of the Executive and six (6) other members shall constitute a quorum for commencement of a general meeting;

9.4.4       Presence of two (2) members of Executive and four (4) other members shall constitute a quorum for commencement of a special meeting;

9.4.5       A simple majority of members in a meeting is required to approve an appointment of a committee and all the decisions of such committee.

9.4.6       The president/presiding officer’s discretion shall prevail to start and end a duly constituted business meeting of the Association.

9.5          Vacancies

9.5.1       Any vacancies that from time to time occur on the executive board shall be filled for the remainder of the term, from the qualified members of the Association through a by-election to be immediately called by the President in consultation with his/her executives.

9.5.2       If a vacant position has an assistant, the assistant will automatically fill the position and a new assistant will be elected.

Article 10: Code of Conduct

10.1 Unruly Behavior

10.1.1     Any member found disturbing the proceedings of the meeting, after the meeting has been called to order by the chairperson, shall be liable to a fine of twenty dollars ($20.00).

                                                                                                                                                                                                14

10.1.2     If this continues after such a fine, the member may be required to leave the meeting temporary by the chairperson.

10.1.3     If the behavior continues then article 4, subsection (4.3.5) will be enforced or followed.

10.1.4     Punctuality, diligence and attendance at meetings are expected of all members of the Board of Directors and the Executive Committee.

Misappropriation of Assets of the Association

10.2 Any case of misappropriation of the assets of the association shall be referred to the Board of Directors for appropriate action.

Article 11: Finances and Banking

11.1        Revenue

The revenue of the Association shall be derived in most part from:

  1. a. Registration fees and annual dues
  2. b. Revenue yielding functions and activities
  3. c. Investments
  4. d. Donations
  5. e. Fines

11.2        Banking

  1. a. The banking business of the Association or any part of it shall be transacted with Toronto Dominion Bank (TD BANK). In the event that it is necessary for the Association to change banking institution, the Board of Directors shall make that decision on behalf of the ICCA.
  2. b. All moneys of the Association shall be deposited in a bank. The Association shall maintain three accounts as follows:-
  3. i. General Account
  4. ii. Investment Account

iii.            Igbo House Account

  1. c. In addition, the Board of Directors shall, from time to time upon recommendation from the Executive, designate a new account.
  2. d. At the end of the year the general account shall be closed with a balance of $5,000.00 any excess over and above $5,000.00 shall be transferred to investment account.

11.3        Expenditures

  1. a. The President and executive shall have a discretionary spending of not more than $500 without approval in every quarter.
  2. b. All expenditures over $500 shall be duly approved by the Board of Directors or the General house; whereas expenditures of less than five hundred dollars ($500.00) may be approved by the executive meeting.

11.4        Accountability

  1. a. All expenditures must be accounted for at the general meeting preceding the function in which the expenditures were made.
  2. b. The Association reserves the right to recover unaccounted expenditures by any legal means necessary.

11.5        Execution of Instruments

All Contracts, documents, and instruments shall be duly signed by the President and Chairman of the Board prior to execution. Where necessary, the Board may designate any member of the Association to act on behalf of the Association in signing and execution of such document.

ARTICLE 12: AUDITORS

12.1        Appointments of Auditors

  1. a. The Association shall have internal Auditors comprised of three members
  2. b. The Internal Auditors shall be required to audit the account of the Association at least once a year.
  3. c. When necessary, the Board may from time to time appoint External Auditors

Article 13: Notices

13.1        Method of Notification

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  1. a. Any notice or other documents to be given by the Association to a member or other persons shall be taken to be sufficiently given when delivered personally, or when mailed by prepaid ordinary or airmail to the last known address, or by fax, or by email.
  2. b. Such recorded communication shall be recorded or documented in Association record book or file.

Article 14: Elections

14.1        Election of Executives

  1. a. Election of the Executives shall be held once every two years. Elections shall be held on the 3rd Sunday of October each election year.

14.2        Electoral Committee

  1. a. Board of Directors notifies the executive and general house of the expiry of the executive term within 60 days and calls for election 30 days to the expiry date.
  2. b. The executive shall appoint an electoral committee subject to ratification by a simple majority of members in a general meeting, 30 days to the expiration of the executive. Electoral committee shall be composed of three members.
  3. c. Inauguration and swearing in of the newly elected executives shall take place in February at the first meeting of the year following the election.  

14.3        Voting

                Voting shall be by secret ballot.

14.4        Eligibility for Election

14.4.1     To be eligible to run for office a member must be in good financial standing. For clarity purposes, good financial standing means that the member would have paid all dues in the last two years if they became members during those two year period including the current year of election. For any other member who had not been registered with the association for a period of two years before the election, the good standing provisions of section 4.1.3 shall govern.

14.4.2     In addition, a member running for office must also have attended at least six general meetings.

14.4.3     To be eligible to run for the office of the President of ICCA, a member must have been registered with the association for at least five years and must be in good financial standing as defined in 4.1.3, 14.4.1) and 14.4.2) above.   Such individual must have attended at least 50% of all meetings held in the last five years.

14.5        Eligibility to Vote

14.5.1     A regular member is eligible to vote provided such member meets the requirements stipulated in section 4.1.3, and 14.4.1.

14.5.2     A new member to be eligible to vote must have been registered with the Association for the last one month before the Election Day.

ARTICLE 15: MEMBERSHIP RIGHTS AND PRIVILEGES

15.1        Without Prejudice

15.1.1     All members shall have equal access to whatever benefits or privileges that is available from the Association provided they meet the requirements as stipulated under 4.1.3.

15.1.2     For the purpose of this Article (Article 15), the following benefits shall accrue to all members in good standing as stated in 14.4.1 and 14.4.2.:

  1. a) Weddings ($250.00 plus a signed card)
  2. b) Births ($100.00 plus a signed card)
  3. c) Bereavements ($500.00 plus a condolence card)

For the purpose of this Constitution, bereavement covers the death of a spouse, a parent, and a child of a member.

Article 16: Dissolution of the Organization

16.1        In the event of dissolution of Igbo Canadian Community Association,

  1. a. Any ICCA property held by any member or legal entity shall revert to ICCA.
  2. b. All assets remaining after meeting outstanding liabilities shall be assigned to another suitable non-profit organization, fund, foundation, or corporation organized and operated exclusively for the purposes specified in the relevant Section of the Revenue Canada Agency provision for non-profit corporations.

1

               

CONSTITUTION AND BYLAWS OF  IGBO CANADIAN COMMUNITY ASSOCIATION

(ICCA)    

TABLE OF CONTENTS

  1. A. Preamble
  2. B. Definitions

Article 1: General

1.1          Name of Organization        

1.2          Governance         

1.3          Head Office          

Article 2: Objective            

The objectives of Igbo Canadian Community Association are:  

Article 3: Powers of the Association

3.1          Fund Raising         

3.2          Employ Paid Staff and Recruit Volunteers     

3.3          Purchase or rent Premises and/or Equipment              

3.4          Research and Development             

3.5          Receive Membership Fees and Contributions               

3.6          Partnership and Collaboration         

3.7          Amendments of this Constitution & By-Laws

3.8          Residual Powers 

Article 4: Membership       

4.1          Individual Membership     

4.1.1       Eligibility for Individual Membership              

4.1.2       Individual Member Entitlement       

4.1.3       Member in Good Standing

Article 5: Eligibility for Positions      

5.1.Patrons            5

5.2          Board Member Eligibility   

   5.2.2   Mode of appointment        

5.2.3       Term of Appointment        

Article 6: Termination of Membership           

6.1   Resignation 

6.2          Expelled for Non-Payment of Dues 

6.3          Disciplinary Committee      

6.4          Expulsion or Suspension    

6.5          Misconduct          

6.6          Grave Misconduct             

6.7          Interests and assets of the Association          

Article 7: Organs of ICCA   

7.1          The General Assembly       

7.2          Board of Directors              

7.3          Executive Committee         

7.4          Standing Committees         

7.5          Ad Hoc Committee –         

Article 8: Functions of Offices of ICCA            

8.1          The Executive Committee 

8.2          The President      

8.3          Vice President     

8.4          General Secretary              

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8.5          Assistant General Secretary             

8.6          Treasurer             

8.8          Social Secretary  

8.9          Public Relations Officer (PRO)          

Article 9: Meetings             

9.1          Fiscal Year of ICCA              

9.2          Executive Meetings            

9.2          General Assembly/General House Meeting  

9.3          Emergency Meetings         

9.4          Quorum at Meeting           

9.5          Vacancies             

Article 10: Code of Conduct

10.1 Unruly Behaviour       

10.2 Misappropriation of Associations Assets              

Article 11: Finances and Banking     

11.1        Revenue

11.2        Banking 

11.3        Expenditures       

11.4        Accountability     

11.5        Execution of Instrument

ARTICLE 12: AUDITORS

12.1        Appointments of Auditors

Article 13: Notices              

13.1        Method of Notification      

Article 14: Elections            

14.1        Election of Executives        

14.2        Electoral Committee         

14.3        Voting   

14.4        Eligibility for Election        

14.5        Eligibility to Vote 

ARTICLE 15: MEMBERSHIP RIGHTS AND PRIVILEGES    29

15.1        Without Prejudice              

Article 16: Dissolution of the Organization    

CONSTITUTION AND BYLAWS OF

IGBO CANADIAN COMMUNITY ASSOCIATION (ICCA)

3

                                                                                                                                                                               

  1. A. Preamble

We, the members of the Igbo Canadian Community Association in Toronto, Ontario, Canada, in order to help engender a stronger sense of our cultural identity, enhance and strengthen the cords of unity and bonding among us and the Igbo speaking people in the diaspora, have firmly resolved that the Igbo Canadian Community Association, otherwise known as ICCA (Umunna), a Non-Profit Ontario Corporation, will be the umbrella body through which the aforesaid purposes and goals are expressed.

In consideration of the above stated we posit that:

  1. 1. ICCA shall be a ready forum through which Igbos in Canada in cooperation with other Igbos in the diaspora can express their social, cultural, and economic aspirations.
  2. 2. ICCA shall dedicate itself to enhancing Igbo community fellowship, encouraging co-operation, unity, and oneness among Igbo people: It determines to be a pillar of support and a house of ideas for Igbo leaders at home and abroad.
  3. B. Definitions

Except where otherwise provided in this Constitution,

  1. 1. “Association” means Igbo Canadian Community Association, except where otherwise stated.
  2. 2. “Board” means the Board of Directors of Igbo Canadian Community Association.
  3. 3. “By-Law” means regulations and policies made under this Constitution. In other words, any regulation or policy that is not founded in this constitution should be regarded as unconstitutional.
  4. 4. Any committees or sub-committees set up under this Constitution shall conduct their activities within the confines of their mandate and in such a manner that does contradict or conflict with the tenets of this Constitution.
  5. 5. “Director” means a Member of the Board of Directors of ICCA.
  6. 6. “Executive Committee “means the elected members of the Executive of Igbo Canadian Community Association.
  7. 7. “Ex-Officio” means the immediate past President and secretary of ICCA.
  8. 8. “Member” means any member of the Igbo Canadian Community Association as described under Article 6 of this Constitution.
  9. 9. “General Assembly” means the Igbo Canadian Community Association (ICCA) sitting in plenary or general meeting of its members.
  10. 10. “Officer” means a member of the Executive Committee.
  11. 11. “Satellite Organization” means any organized group of Igbo-speaking peoples of Nigeria delineated by geographical congruencies whether they are homogeneous communities, local government areas, states, senatorial zones or Nigerian federal constituencies in Ontario.

Article 1: General

1.1          Name of Organization

The registered name of the organization is Igbo Canadian Community Association (ICCA).

1.2          Government

ICCA is non-profit Canadian corporation that is governed by a Board of Directors.

1.3          Head Office

The head office of the Association shall be in the greater Toronto area, in the Province of Ontario, and such place therein as the executives and the general assembly from time-to-time may decide. The association’s mailing addresses is 680 Scarlett Road, Toronto, Ontario M9P 2T4

Article 2: Objective

The objectives of Igbo Canadian Community Association are:

  1. i) To create a consciousness of the core values of Igbo culture amongt our membership.
  2. ii) To serve as a common forum for Igbo people in Canada to nurture a sense of oneness and encourage the

socio-economic, cultural and educational development of members.

4                                             

iii)            To partner with the Provincial Boards of Education of Ontario and affiliate bodies, to sustain the life of the Igbo Heritage Language School. ICCA shall remain the only body of contact between the aforesaid bodies of education and the Igbo community in Ontario.

  1. iv) To promote Igbo Heritage and Culture through Igbo Heritage Day Celebrations and through Igbo Heritage Language School Activities.
  2. v) To strive towards the attainment of social justice, fairness, and equal protection of the laws for all its members in Ontario.
  3. vi) To establish and operate an Igbo House – a centre to be used for workshop training program, meetings, hobbies, recreation, drama, arts exhibition, cultural events, music and handicrafts for the general public and for participating members’ interests.

vii)           To assist new immigrants with immigration orientation services in order to facilitate their integration into the community.

viii)          To provide support and assistance as appropriate, to our seniors and ensuring that they actively participate in cultural education of youth and impart career mentoring to youth seeking insight into professions from where seniors retired thus sparing seniors the ravages of isolation.

  1. ix) To provide support and assistance to our seniors and to encourage our seniors to participate in mentorship programs that will educate our youth on Igbo heritage, core values and personality.
  2. x) To support affiliate satellite Igbo cultural community associations and all Igbo associations in Canada when called upon to do so.

Article 3: Powers of the Association

We, the Igbo Canadian Community Association (ICCA), give ourselves as a group, the power to perform the following:

3.1          Fund Raising

ICCA shall raise funds to carry out its objectives in accordance with the terms and conditions stipulated by the Ontario Corporations Act for not-for-profit organizations, the Corporations Act of Canada and all relevant laws, rules and regulations.

3.2          Employment of Paid contractors/Staff and Recruitment of Volunteers

ICCA shall employ paid contractors and/or staff, and recruit volunteers to carry out its objectives as the need arises, provided it reflects relevance to job done in accordance with articles of incorporation.

3.3          Purchase or rent Premises and/or Equipment

ICCA shall purchase or rent premises for the conduct of its activities when necessary. The organization from time to time may rent equipment to facilitate delivery of its activities.

3.4          Research and Development

Research and development being the mainstay of any thriving organization, ICCA shall from time to time conduct needs assessment research and other relevant research to help chart its course in community development

3.5          Receive Membership Fees and Contributions

ICCA shall receive membership fee contributions in accordance with Article 4.1.1 a.,   4.1.3 c., and 4.2.1 of this constitution.   In addition, the Association may receive donations from individuals and organizations who wish to contribute to the activities of the Association.

3.6          Partnership and Collaboration

ICCA may liaise, partner and collaborate with different organizations in order to achieve common goals in community development and in fulfilment of the objectives of ICCA.

3.7          Amendments of this Constitution & By-Laws

  1. a. This Constitution and By-Laws may be amended by the committee appointed by the Executive and approved at a general meeting by two thirds majority of votes cast.
  2. b. A member may introduce amendment to this Constitution and By-Laws by a motion in writing, submitted to the Executive Committee and the Board of Directors at least four weeks before the commencement of the meeting in which the proposed amendment will be debated. The Executives and the Board shall deliberate                                                                                                                                                                                                                                                                                                                                 5

such amendment within the stipulated 4 weeks prior to presenting it at the general meeting for debate, adoption or dismissal. The motion for an amendment of the Constitution must pass by at least two thirds of the members sitting in a general meeting.

3.8          Residual Powers

ICCA may, from time to time take any other action within the law necessary to achieve its objectives set out above. Residual or retained powers is only applicable through resolutions by the general membership of ICCA exercising their vote by simple majority.

Article 4: Membership

4.1          Individual Membership

4.1.1       Eligibility for Individual Membership

  1. a. All persons of Igbo origin, their off-springs and spouses are deemed eligible for membership upon payment of a onetime registration fee and monthly/annual dues as may be decided from time to time by the members in a general meeting.
  2. b. Where it is considered that membership would be detrimental to the aims and activities of ICCA, the Executive Committee and Board of Directors shall recommend refusing membership terminating or suspending the membership of any member by resolution passed at a meeting and ratified by a simple majority of the members of ICCA in a general meeting.

4.1.2       Individual Member Entitlement

  1. a. Shall be entitled to vote at all meetings of the Association
  2. b. Can be elected into any executive position and/or committee.
  3. c. Shall be accorded to all rights and privileges that come with being a member.
  4. d. To continue to enjoy these rights and privileges, a member must be in good standing and conform to expected conduct and behavior.

4.1.3       Member in Good Standing

  1. a. A member in good standing shall be one who attends meetings and must not have been absent without excuse/accepted reason for more than 33% of all meetings within a 12 month period, or since registration, whichever period is shorter.
  2. b. Such excuse/accepted reason for absence must be presented in a meeting and noted in that meeting’s minutes.

Annual membership dues shall presently be set at $100.00 per individual and $150.00 per family. The amount of such dues may be changed by a request submitted to the Board and the Executive no later than four weeks of the meeting in which such a proposal is to be debated and passed by not less than two thirds of the members in a sitting of the general assembly.

  1. c. In addition, that person must not be in arrears for more than fifty dollars ($50.00) of all debts owed to ICCA either in membership dues, annual dues, pledges or donations.

Article 5: Eligibility for Positions

5.1. Patrons

The Association shall have provision for patrons and Matrons. However, these positions are not mandatory.

5.1.1       Mode of appointment - The positions shall be filled by appointments from a nomination list submitted in confidence by members to the Executive and Board of Directors. The general meeting shall approve such appointments and the position of Patron shall be filled by a vote by simple majority of the members at a general meeting.

5.1.2       Term - The tenure shall continue as long as a patron continues to meet the eligibility criteria, and is/are still willing to serve.

5.1.3       Eligibility - Patrons are respected and revered members of the community.

  1. a. The position of a patron is not subject to election, but based on worthy contribution (not necessarily financial) towards the improvement of our community. Such appointments shall consider the cherished traditions

                                                                                                                                                                                               

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of the Igbo culture that recognizes and rewards good character outstanding contributions to the community and shall not be based solely on such matters as wealth, or social status.

  1. b. A Patron must be impeccable by way of character.
  2. c. Must always be found to be above board on issues that affect our Association.
  3. d. The person shall be in a position to give good counselling to the Association.
  4. e. Is strongly supportive of the objectives of the Association and can protect and defend the interests of the Association.
  5. f. Shall be in a position to support financially and otherwise the initiatives of the Association  

Board of Directors

5.2          Board Member Eligibility

5.2.1       Board Eligibility is governed by the association’s Article of Incorporation and in accordance with provisions of the Ontario Corporations Act for not-for-profit organizations in addition to Article 5, Section 2, subsection 5.2.2 to 5.2.7 below.

  1. a. Board members are respected and industrious members of the Association.
  2. b. Elections shall be based on an individual’s worthy contribution towards the improvement of our Association. Such an individual must show vision, leadership and innovation.
  3. c. The person must be of an impeccable character and must always be found to be above board on issues that affect our Association.
  4. d. The person shall be in a position to give good counsel to the Association.
  5. e. Is strongly supportive of the objectives of the Association, can protect and defend the interests of the Association.
  6. f. Shall be in a position to articulate initiatives and direction for the progress and advancement of the Association.

5.2.1A    Functions of the Board

The function of the Board shall encompass the following:

  1. 1. Establish and articulate goals, and the long-term vision of ICCA
  2. 2. Ensure financial stability of ICCA by raising funds when necessary and helping the Executive to establish financial policies and strategies that will ensure continued financial solvency of ICCA
  3. 3. Ensure that all activities and functions of ICCA meet regulatory guidelines and laws of the government of Ontario for non-for-profit organizations.
  4. 4. The Chairperson of the Board of Directors in consultation with other Board members shall authorize the disbursement of any funds of the association by the Executive Committee that is in excess of $500. 00
  5. 5. No member of the Executive Committee shall be signatory to any of the bank accounts of ICCA without a written letter of introduction to the bank by the Chairman of the Board of Directors.
  6. 6. Upon the election of a new Chairperson of the Board of Directors, the outgoing Chairperson shall, as soon as possible, introduce the new Chairperson of the Board of Directors to the bank and ensure that the signatures to the bank are updated to reflect the change.
  7. 7. A copy of the Bylaws, Code of Conduct, Confidentiality, and Conflict of interest guidelines must be signed, dated by all office holders of the Association and returned to the Association’s Chairperson of the Board of Director prior to or immediately upon assuming office.
  8. 8. The Board, shall, upon receipt of recommendations from the Disciplinary Committee regarding allegations of misconduct by a member, consult with the Executive Committee and impose appropriate sanctions.

5.2.2       Mode of Election

  1. a. Members may nominate potential Board members for election to ensure due diligence and consideration by the Executive Committee and existing Board of Directors.
  2. b. If considered eligible, each recommended candidate shall be invited to address the general assembly on his/her vision for ICCA, the capability and suitability to act as a director of the Association.
  3. c. The composition of the membership of the Board shall be not less than five (5) but not more than nine (9) persons in number. If for any reason there is a need to fill a vacant position in the Board election may be held at

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any convenient time for such purpose, and on the same terms and conditions as stipulated in the provisions of section 5.2.1 of this constitution.

  1. d. Ratification or rejection vote by general assembly shall conclude this process.

5.2.3       Term of the Board

  1. a. A Board appointment is for a term of five years, provided that such members(s) continue to meet the eligibility criteria.
  2. b. Where the tenure of all existing Board members has run its course and there are no potential candidates being processed, an election to elect a new Board shall be held at the AGM and no later than six weeks following the election of a new executive

Article 6: Termination of Membership

6.1   Resignation

  1. a. A member of the Board of Directors may resign by delivering or mailing to the President/Secretary a letter of resignation that shall be deemed to become effective upon receipt or on the date specified therein.
  2. b. The member shall remain liable for payment of any dues, assessments, or other sums levied or which may become payable by such member to the Association before the effective date of the resignation.

6.2          Expelled for Non-Payment of Dues

  1. a. Any member who fails to pay any dues payable to the Association within a given time stipulated by the house or executive meeting, may be suspended, and when he/she fails to redeem his/her membership after a set period, may then be expelled from the Association.
  2. b. Such a member may re-register for membership after the payment of all outstanding dues including the registration fee at the time of re-application.

6.3         Disciplinary Committee

A standing disciplinary committee shall be set up by the general meeting to investigate and recommend appropriate sanctions against any misdemeanor by a member. The Disciplinary Committee, upon receiving evidence shall investigate the allegations against a member, issue notices of allegations to the member as per the provisions of sections 6.4(B) and (C), hold written or oral hearings as applicable and recommend appropriate sanctions to the Board, who shall, in consultation with the Executive Committee impose sanctions.

6.4          Expulsion, Discipline or Suspension               

On the recommendation of the disciplinary committee, a member may be expelled or suspended for a given time for a conduct unbecoming of the image and integrity of the Association.

6.4 (A) All allegations of misconduct against a member must be served in writing and delivered by personal service or by registered mail to the member’s last known address.

In less serious cases the member shall be given an opportunity to make written submissions to the disciplinary committee, and in cases of grave misconduct the member shall have the right of oral hearing before the disciplinary committee and the right of cross examination.

6.4(B) Notice of misconduct by the disciplinary committee to a member must specify the nature of the charge and give the member a reasonable opportunity to answer the charge.

6.5          Misconduct

  1. a. A member, on the recommendation of the disciplinary committee may be suspended, or be required to make a written or oral apology to the meeting, or may be fined in addition to all of the above.
  2. b. On the expiration of a suspension order, the affected member shall redeem his/her membership by complying with all attendant sanctions, including payment of all dues, levies, fines, and/or contributions made while he or she was on suspension.
  3. c. In case of expulsion, such member may reregister for membership after the payment of all outstanding dues including the registration fee at the time of the re-application and reconsideration.
  4. d. For disruption of proceedings of the meeting by a member, the president has the authority to force or order the member out of the meeting.

6.6          Grave Misconduct

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Where allegation of grave misconduct is established is established against a member appropriate action may be taken against a nonconforming member. Grave misconduct is any conduct that is inimical to, or threatens the very existence of ICCA as a body, or any conduct that causes or could bring ICCA into disrepute.

6.7          Interests and assets of the Association

  1. a. Upon resignation, or expulsion, or cancellation of membership in the Association, a member shall lose all rights and benefits of this Association.
  2. b. All property of the Association in his/her possession shall be returned complete, within one (1) week from the effective date of such resignation, expulsion, or cancellation of membership.

Article 7: Organs of ICCA

The organs of ICCA shall comprise the following:

  1. 1. The General Assembly (The General Meeting).
  2. 2. The Board of Directors
  3. 3. The Executive Committee

7.1          The General Assembly

The General Assembly shall:

  1. a. consists of all registered members of the Igbo Canadian Community Association;
  2. b. meets regularly as provided in this constitution;
  3. c. be vested with the responsibility of ensuring the welfare of members;
  4. d. be the custodian of the other arms of the organization, that is, the Board of Directors and Executive Committee;
  5. e. Shall deliberate and vote on any matters of importance specifically brought into the house for consideration by the Board of Directors and the Executive Committee or upon the introduction of a motion supported by a member in a general meeting.

7.2               Board of Directors

  1. a. ICCA shall have a Board of Directors of no less than three (5) people and no more than fifteen (9), who must be at least 18 years of age and who are qualified to discharge duties of the Board, and shall be appointed by the general membership at the Annual General meeting on recommendation of the Executive Committee following due diligence by the Executive and existing Board members.
  2. b. Members of the Board will be appointed for a period of at least five years, and may be re-appointed at the Association’s Annual General Meeting (AGM).
  3. c. The Board of Directors shall be responsible for organizing ICCA in all not-for-profit matters.
  4. d. The Board shall have oversight function on the administrative body of the Association.
  5. e. The Board will be vested with sourcing funds from donor agencies and works for the success of the program of the Association.
  6. f. The Board in concert with the executive shall make policies that are approved by the general house that will enhance the smooth running of the organization as a registered not for profit organization.
  7. g. It shall have the power in concert with the executive to employ well-qualified person that will carry out the day-to-day running of Igbo House.
  8. h. The Board of Directors shall be responsible for the general oversight of the activities of the Association.

7.3             Executive Committee

The Executive Committee shall comprise of the following elected Officers, one of which must be a woman:

1              President                              

  1. 2. Vice President

3              General Secretary              

4              Assistant General Secretary             

5              Social Secretary                  

6              Public Relations Officer

7              Treasurer             

8              Financial Secretary

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9              Assistant Financial Secretary

10            Ex-Officio              

7.3.1 The Ex-officio members of the Executive Committee shall be the immediate past president and secretary, provided he or she is a member in good standing and was not removed from office.

7.3.2 The Executive Committee shall be responsible for the running of the General Assembly and governance of the association.

7.3.3 Each member of the Executive shall have access to all documents, property, and information relating to his or her office in ICCA. Each such executive shall be accountable to the President for the release, use, integrity, and confidentiality of such documents, property or information. In turn, the President shall be accountable to the Board of Directors for actions of the Executives.

7.3.4 All Executive offices of the Association are voluntary. There is no remuneration for holding such position in the association.

7.3.5 A meritorious service may be recognized with an award after an officer has finished his term of office.

7.3.6 Executive members report to the President, who in turn reports to the Board of Directors of ICCA.

7.3.7 The Board of Directors shall declare vacant the position and office of any member of the Executive Committee who in the absent of compelling reason is absent in a three month period from a general meeting of the whole house.

7.4          Standing Committees

Standing Committees shall include:

  1. a. Disciplinary Committee:

Disciplinary Committee, to be appointed by the Executive Committee and approved by the General Assembly, shall comprise three (3) members of ICCA in good standing who have a working knowledge of the ICCA Constitution and By-Laws.

  1. b. Audit Committee: Audit Committee, comprising three (3) members of ICCA in good standing each to be nominated by a member of ICCA in good standing supported by two (2) other members in good standing, at a general meeting and approved by the general assembly.
  2. c. Immigration Resettlement Committee: Immigration and Resettlement Committee, comprising three (3) members of ICCA in good standing to be appointed by the Executive Committee and approved by the General Assembly.
  3. d. Seniors Activity Committee: Seniors Activity Committee, comprising of at least three (3) members in good standing to be appointed by the Executive Committee and approved by the General Assembly.
  4. e. Igbo House Committee: Igbo House Committee shall comprise all Presidents of registered Satellite Organizations and three other members appointed by the Board, the Executive Committee and the General House.
  5. f. Igbo Heritage Language Committee: Igbo Heritage Language School Committee, appointed by the General House, in accordance with requirements of the Metropolitan Toronto District/Separate School Board.
  6. g. Youth Participation Committee: Youth Participation Committee, comprising a minimum of three (3) members (two of which must under the age of 29), in good standing to be appointed by the Executive Committee and approved by the General Assembly.

7.5          Ad Hoc Committee –

An Ad Hoc Committee shall be appointed by the Executive Committee or the General Assembly when the need arises. The Committee’s duties are specific and expire when on completion of their tasks as spelled out by the constituting body. No ad hoc committee duty and span shall spill over to a new executive term of office. An Ad Hoc Committee is not a Standing Committee.

Article 8: Functions of Offices of ICCA

8.1          The Executive Committee

The Executive Committee shall perform the following:

  1. a. exercises all the executive powers of ICCA;
  2. b. present a program and budget to the Board of Directors for concurrence within 30 days of its election and within 60 days of its election to the general meeting for approval;

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  1. c. presents an annual plan for the coming year
  2. d. Have power to approve expenditures not exceeding five hundred dollars $500.00 for any single project.
  3. e. Present to general assembly every Executive approval for ratification at next sitting of the General Assembly after such approvals.

8.2          The President

The President of ICCA shall perform the following:

  1. a. be the Chief Executive Officer of the Association and shall ensure that all Executive members discharge their duties diligently;
  2. b. abide by all the provisions of this Constitution and uphold its integrity at all times;
  3. c. preside over all meetings of the General Assembly of ICCA, the Executive Committee and special/emergency meetings;
  4. d. take direction from the Board of Directors and the General Assembly;
  5. e. Be a dynamic, progressive, goal-oriented individual with a detailed set of objective to be accomplished for ICCA and presented before the Election Day.
  6. f. cast a tie-breaking vote at all General Assembly meetings of ICCA voting when necessitated;
  7. g. ensure that the Association’s accounts are in good order and advises the Treasurer to present a financial report to the general meeting at least twice a year;
  8. h. be a signatory to the general accounts of the Association;
  9. i. be the main representative and or spokesperson of the Association and can delegate such duty to any appropriate member of the Association;
  10. j. Summon all Executive and General Meetings of ICCA through the General Secretary.
  11. k. Together with Financial Secretary and Treasurer be signatory to ICCA bank account.
  12. l. Together with the Financial Secretary and Treasurer be signatory to all ICCA cheques, and in addition to the Treasurer be signatory to all ICCA expense voucher approvals.
  13. m. ensure accurate financial report of all the association’s activities to be presented to the General House;
  14. n. Render in writing, to the General Assembly, a Report of his/her stewardship and that of his executive at the Annual General Meeting marking the end of the term of office of his/her executive.

8.3          Vice President

The Vice President shall perform the following:

  1. a. Abide by all the provisions of this Constitution and uphold its integrity at all times.
  2. b. take direction from the President;
  3. c. assist the president in his/her responsibilities
  4. d. Succeed the president if he/she is unable to complete his/her term of office; such succession shall be automatic.
  5. e. act for the President in his or her absence excluding signatory to the Association Account;
  6. f. liaise with other members of the Executive to ensure proper functioning of the Executive Committee;
  7. g. head the Finance Committee;
  8. h. succeed the president if he/she is unable to complete his/her term of office; such succession shall be automatic;
  9. i. discharge duties as delegated by the President or Executive Committee;
  10. j. Be the chairperson of the “Immigration and Resettlement Committee.”
  11. k. Assist in every other capacity in the Executive Committee.

8.4          General Secretary

The General Secretary of the ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the president and the General House;

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  1. c. issue or cause to be issued notices of all meeting of the Executive and General House when directed to do so by the president;
  2. d. attend meetings of the executive and general members, and shall enter or cause to be entered the minutes of all the proceedings; such proceedings shall be entered in the minutes’ book kept for that purpose;
  3. e. be responsible for the safe keeping of properties of the Association including all books, certificates, reports, and all other documents and records designated by the executive committee, except documents relating to the accounts of the Association;
  4. f. be responsible for all correspondence within and outside the Association
  5. g. Make records of minutes available to ICCA members before the commencement of the next General Assembly meeting of ICCA.
  6. h. Be responsible for all correspondence of ICCA.
  7. i. Regularly update the membership list of ICCA.
  8. j. publish the list of all eligible candidates and voters list of members in good standing for all General Assembly Elections
  9. k. Perform all duties incidental to the office of secretary and such other duties as may be designed to him by the Association.

8.5          Assistant General Secretary

Assistant General Secretary shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the President and the General Secretary;
  3. c. assist and co-operate with the General Secretary in all his/her duties;
  4. d. Succeed the General Secretary if he/she is unable to complete his/her term of office. Such succession shall be automatic;
  5. e. Be secretary to any committee so appointed unless appointed Chairperson of such committee advises otherwise.

8.6          Treasurer

The Treasurer of ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. Take direction from the president;
  3. c. keep accurate records of the assets, receipts, expenditures and debts of the Association in the books provided for the purpose;
  4. d. Be responsible for all monetary records and control of ICCA General Assembly account(s);
  5. e. Together with Financial Secretary and the President be signatory to ICCA bank account.
  6. f. Be the only custodian of ICCA General Assembly account(s);
  7. g. Practice generally accepted accounting principles and prepare and render a comprehensive income/expenditure statements to the General Assembly membership semi-annually or when required and in any case, at the end of his/her term of office;
  8. h. Submit all necessary information for a progressive audit by the Audit Committee and in any case, at least twice a year;
  9. i. Render to the President and/or the Executive Committee, in their meetings, or wherever required of him/her, an account of all his transactions as Treasurer;
  10. j. Prepare an annual budget of the Association in cooperation with the Executive Committee;
  11. k. Take charge of all monies collected by the Financial Secretary, within three (3) business days of such collection and issue a receipt to the Financial Secretary;
  12. l. Operate bank accounts of the Association and shall be signatory to all accounts; including ICCA General Assembly expense vouchers;
  13. m. Ensure accurate financial report of all Association’s activities is presented to the General House.
  14. n. Preside in the absence of the president and the vice president, at an executive or general meeting of ICCA.

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  1. o. Present a detailed financial report at the end of each fiscal year in accordance with the budgetary proposed presented at the beginning of the Executives’ term of office. Such a detailed financial report shall be presented at a General Assembly meeting, marking the end of each fiscal year.

8.7          Financial Secretary

The Financial Secretary shall perform the following:

  1. a. Abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. Take direction from the president;
  3. c. Hand over all moneys collected to the Treasurer within three (3) business days, who in turn shall issue him/her a receipt of acknowledgements;
  4. d. In the absence of the Treasurer, moneys shall be handed over to the President
  5. e. Keep record of moneys collected and register of financial standings of members.
  6. f. Together with President and Treasurer, be signatory to ICCA bank account.
  7. g. Maintain a consecutively numbered ICCA receipt booklet, which shall be issued in triplicate for all monies collected;
  8. h. Prepare a payment voucher for all payment by ICCA, which can only be made by cheque, with duplicate copies in the custody of Treasurer;
  9. i. Issue and validate membership status.
  10. j. Ensure accurate financial report of all association’s activities be presented to the general house.

8.8          Social Secretary

The Social Secretary of ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the president;
  3. c. be responsible for the social activities of the Association;
  4. d. stimulate or cause the right atmosphere for cordial communion among members;
  5. e. relate with members on a one to one in order to promote continued interest in the Association;
  6. f. plan and execute, in conjunction with the other members of the Executive, activities that shall foster congeniality among members;
  7. g. ensure orderliness during meetings of the Association;
  8. h. executes orders as directed by the President during meetings;
  9. i. be responsible for the promotional activities of the Association whenever required;
  10. j. Ensure accurate financial report of all association’s activities is presented to the general house.

8.9          Public Relations Officer (PRO)

The PRO of ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the president;
  3. c. establish machinery for advertisement, publicity programs including fund raising;
  4. d. promote the interest of ICCA in print and electronic media in consultation with the Executive Committee provided such publications would not interfere with the duties and functions of the officers of ICCA;
  5. e. Promote a positive image of ICCA and the Igbo community in carrying out his/her duties to ICCA.

Article 9: Meetings

9.1          Fiscal Year of ICCA

9.1.1       The fiscal year of ICCA begins in January 1st and ends December 31st of each and every year.

9.1.2       The Annual General Meeting of ICCA shall take place in November of each and every fiscal year date to be determined by the Executive in consultation with the Board of Directors.

9.2          Executive Meetings

9.1.1       The president may call executive meetings at such times and places as he/she may designate.

9.1.2       The Executive shall meet as often as deemed necessary at the discretion of the President.

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9.1.3       Any five (5) members of the Executive may jointly call a special meeting, if necessary. All resolutions and/or decisions in such meetings are subject to approval at the next general meeting.

9.1.4       An executive member may designate another executive member to present his report in his absence.

 

 

Vote of No Confidence

9.1.5       A vote of no confidence is passed when 2/3 of the executive members present in an executive meeting vote in a ballot supporting such a motion and must be confirmed by the members in the general meeting by a simple majority.

9.1.7       Questions arising at any meeting shall be decided by a simple majority of votes cast, where there is a tie, the president/presiding Officer’s vote shall decide.

9.2          General Assembly/General Assembly Meeting

9.2.1       The general meetings of the Association shall be held bi-monthly on the 3rd Sunday of every other month starting in the month of February each year.

9.2.2       The ICCA President shall be the presiding officer on all general house meetings. The start time and adjournment of the meetings are at the discretion of the President.

9.2.3       Questions arising at any meeting shall be decided by a simple majority of votes cast. Where there is a tie, the president/presiding officer’s vote shall break the tie.

9.2.4       The conduct of ICCA meetings shall be modelled on Robert’s Rule of Order, Sections 10 to 37 as specified in the 10th edition of the Book.

9.3          Emergency Meetings         

9.3.1       The Executive Committee or the Board of Directors may authorize the secretary to call emergency meeting for issue(s) that may require urgent attention.

9.3.2       Reports arising from such meetings shall be presented as minutes at the next General Meeting for deliberations and ratification by the general house.

9.4          Quorum at Meeting

Quorum at meetings shall be formed as follows;

9.4.1       A simple majority of the members of the Board of Directors shall form a quorum for the transaction of Board meetings;

9.4.2       A simple majority of the Executive Committee members shall form a quorum for the transaction of business in executive meetings;

9.4.3       Presence of two (2) members of the Executive and six (6) other members shall constitute a quorum for commencement of a general meeting;

9.4.4       Presence of two (2) members of Executive and four (4) other members shall constitute a quorum for commencement of a special meeting;

9.4.5       A simple majority of members in a meeting is required to approve an appointment of a committee and all the decisions of such committee.

9.4.6       The president/presiding officer’s discretion shall prevail to start and end a duly constituted business meeting of the Association.

9.5          Vacancies

9.5.1       Any vacancies that from time to time occur on the executive board shall be filled for the remainder of the term, from the qualified members of the Association through a by-election to be immediately called by the President in consultation with his/her executives.

9.5.2       If a vacant position has an assistant, the assistant will automatically fill the position and a new assistant will be elected.

Article 10: Code of Conduct

10.1 Unruly Behavior

10.1.1     Any member found disturbing the proceedings of the meeting, after the meeting has been called to order by the chairperson, shall be liable to a fine of twenty dollars ($20.00).

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10.1.2     If this continues after such a fine, the member may be required to leave the meeting temporary by the chairperson.

10.1.3     If the behavior continues then article 4, subsection (4.3.5) will be enforced or followed.

10.1.4     Punctuality, diligence and attendance at meetings are expected of all members of the Board of Directors and the Executive Committee.

Misappropriation of Assets of the Association

10.2 Any case of misappropriation of the assets of the association shall be referred to the Board of Directors for appropriate action.

Article 11: Finances and Banking

11.1        Revenue

The revenue of the Association shall be derived in most part from:

  1. a. Registration fees and annual dues
  2. b. Revenue yielding functions and activities
  3. c. Investments
  4. d. Donations
  5. e. Fines

11.2        Banking

  1. a. The banking business of the Association or any part of it shall be transacted with Toronto Dominion Bank (TD BANK). In the event that it is necessary for the Association to change banking institution, the Board of Directors shall make that decision on behalf of the ICCA.
  2. b. All moneys of the Association shall be deposited in a bank. The Association shall maintain three accounts as follows:-
  3. i. General Account
  4. ii. Investment Account

iii.            Igbo House Account

  1. c. In addition, the Board of Directors shall, from time to time upon recommendation from the Executive, designate a new account.
  2. d. At the end of the year the general account shall be closed with a balance of $5,000.00 any excess over and above $5,000.00 shall be transferred to investment account.

11.3        Expenditures

  1. a. The President and executive shall have a discretionary spending of not more than $500 without approval in every quarter.
  2. b. All expenditures over $500 shall be duly approved by the Board of Directors or the General house; whereas expenditures of less than five hundred dollars ($500.00) may be approved by the executive meeting.

11.4        Accountability

  1. a. All expenditures must be accounted for at the general meeting preceding the function in which the expenditures were made.
  2. b. The Association reserves the right to recover unaccounted expenditures by any legal means necessary.

11.5        Execution of Instruments

All Contracts, documents, and instruments shall be duly signed by the President and Chairman of the Board prior to execution. Where necessary, the Board may designate any member of the Association to act on behalf of the Association in signing and execution of such document.

ARTICLE 12: AUDITORS

12.1        Appointments of Auditors

  1. a. The Association shall have internal Auditors comprised of three members
  2. b. The Internal Auditors shall be required to audit the account of the Association at least once a year.
  3. c. When necessary, the Board may from time to time appoint External Auditors

Article 13: Notices

13.1        Method of Notification

                                                                                                                                                                                                                                                                                                                                                                                                                15

  1. a. Any notice or other documents to be given by the Association to a member or other persons shall be taken to be sufficiently given when delivered personally, or when mailed by prepaid ordinary or airmail to the last known address, or by fax, or by email.
  2. b. Such recorded communication shall be recorded or documented in Association record book or file.

Article 14: Elections

14.1        Election of Executives

  1. a. Election of the Executives shall be held once every two years. Elections shall be held on the 3rd Sunday of October each election year.

14.2        Electoral Committee

  1. a. Board of Directors notifies the executive and general house of the expiry of the executive term within 60 days and calls for election 30 days to the expiry date.
  2. b. The executive shall appoint an electoral committee subject to ratification by a simple majority of members in a general meeting, 30 days to the expiration of the executive. Electoral committee shall be composed of three members.
  3. c. Inauguration and swearing in of the newly elected executives shall take place in February at the first meeting of the year following the election.  

14.3        Voting

                Voting shall be by secret ballot.

14.4        Eligibility for Election

14.4.1     To be eligible to run for office a member must be in good financial standing. For clarity purposes, good financial standing means that the member would have paid all dues in the last two years if they became members during those two year period including the current year of election. For any other member who had not been registered with the association for a period of two years before the election, the good standing provisions of section 4.1.3 shall govern.

14.4.2     In addition, a member running for office must also have attended at least six general meetings.

14.4.3     To be eligible to run for the office of the President of ICCA, a member must have been registered with the association for at least five years and must be in good financial standing as defined in 4.1.3, 14.4.1) and 14.4.2) above.   Such individual must have attended at least 50% of all meetings held in the last five years.

14.5        Eligibility to Vote

14.5.1     A regular member is eligible to vote provided such member meets the requirements stipulated in section 4.1.3, and 14.4.1.

14.5.2     A new member to be eligible to vote must have been registered with the Association for the last one month before the Election Day.

ARTICLE 15: MEMBERSHIP RIGHTS AND PRIVILEGES

15.1        Without Prejudice

15.1.1     All members shall have equal access to whatever benefits or privileges that is available from the Association provided they meet the requirements as stipulated under 4.1.3.

15.1.2     For the purpose of this Article (Article 15), the following benefits shall accrue to all members in good standing as stated in 14.4.1 and 14.4.2.:

  1. a) Weddings ($250.00 plus a signed card)
  2. b) Births ($100.00 plus a signed card)
  3. c) Bereavements ($500.00 plus a condolence card)

For the purpose of this Constitution, bereavement covers the death of a spouse, a parent, and a child of a member.

Article 16: Dissolution of the Organization

16.1        In the event of dissolution of Igbo Canadian Community Association,

  1. a. Any ICCA property held by any member or legal entity shall revert to ICCA.
  2. b. All assets remaining after meeting outstanding liabilities shall be assigned to another suitable non-profit organization, fund, foundation, or corporation organized and operated exclusively for the purposes specified in the relevant Section of the Revenue Canada Agency provision for non-profit corporations.

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CONSTITUTION AND BYLAWS OF  IGBO CANADIAN COMMUNITY ASSOCIATION

(ICCA)    

TABLE OF CONTENTS

  1. A. Preamble
  2. B. Definitions

Article 1: General

1.1          Name of Organization        

1.2          Governance         

1.3          Head Office          

Article 2: Objective            

The objectives of Igbo Canadian Community Association are:  

Article 3: Powers of the Association

3.1          Fund Raising         

3.2          Employ Paid Staff and Recruit Volunteers     

3.3          Purchase or rent Premises and/or Equipment              

3.4          Research and Development             

3.5          Receive Membership Fees and Contributions               

3.6          Partnership and Collaboration         

3.7          Amendments of this Constitution & By-Laws

3.8          Residual Powers 

Article 4: Membership       

4.1          Individual Membership     

4.1.1       Eligibility for Individual Membership              

4.1.2       Individual Member Entitlement       

4.1.3       Member in Good Standing

Article 5: Eligibility for Positions      

5.1.Patrons            5

5.2          Board Member Eligibility   

   5.2.2   Mode of appointment        

5.2.3       Term of Appointment        

Article 6: Termination of Membership           

6.1   Resignation 

6.2          Expelled for Non-Payment of Dues 

6.3          Disciplinary Committee      

6.4          Expulsion or Suspension    

6.5          Misconduct          

6.6          Grave Misconduct             

6.7          Interests and assets of the Association          

Article 7: Organs of ICCA   

7.1          The General Assembly       

7.2          Board of Directors              

7.3          Executive Committee         

7.4          Standing Committees         

7.5          Ad Hoc Committee –         

Article 8: Functions of Offices of ICCA            

8.1          The Executive Committee 

8.2          The President      

8.3          Vice President     

8.4          General Secretary              

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8.5          Assistant General Secretary             

8.6          Treasurer             

8.8          Social Secretary  

8.9          Public Relations Officer (PRO)          

Article 9: Meetings             

9.1          Fiscal Year of ICCA              

9.2          Executive Meetings            

9.2          General Assembly/General House Meeting  

9.3          Emergency Meetings         

9.4          Quorum at Meeting           

9.5          Vacancies             

Article 10: Code of Conduct

10.1 Unruly Behaviour       

10.2 Misappropriation of Associations Assets              

Article 11: Finances and Banking     

11.1        Revenue

11.2        Banking 

11.3        Expenditures       

11.4        Accountability     

11.5        Execution of Instrument

ARTICLE 12: AUDITORS

12.1        Appointments of Auditors

Article 13: Notices              

13.1        Method of Notification      

Article 14: Elections            

14.1        Election of Executives        

14.2        Electoral Committee         

14.3        Voting   

14.4        Eligibility for Election        

14.5        Eligibility to Vote 

ARTICLE 15: MEMBERSHIP RIGHTS AND PRIVILEGES    29

15.1        Without Prejudice              

Article 16: Dissolution of the Organization    

CONSTITUTION AND BYLAWS OF

IGBO CANADIAN COMMUNITY ASSOCIATION (ICCA)

3

                                                                                                                                                                               

  1. A. Preamble

We, the members of the Igbo Canadian Community Association in Toronto, Ontario, Canada, in order to help engender a stronger sense of our cultural identity, enhance and strengthen the cords of unity and bonding among us and the Igbo speaking people in the diaspora, have firmly resolved that the Igbo Canadian Community Association, otherwise known as ICCA (Umunna), a Non-Profit Ontario Corporation, will be the umbrella body through which the aforesaid purposes and goals are expressed.

In consideration of the above stated we posit that:

  1. 1. ICCA shall be a ready forum through which Igbos in Canada in cooperation with other Igbos in the diaspora can express their social, cultural, and economic aspirations.
  2. 2. ICCA shall dedicate itself to enhancing Igbo community fellowship, encouraging co-operation, unity, and oneness among Igbo people: It determines to be a pillar of support and a house of ideas for Igbo leaders at home and abroad.
  3. B. Definitions

Except where otherwise provided in this Constitution,

  1. 1. “Association” means Igbo Canadian Community Association, except where otherwise stated.
  2. 2. “Board” means the Board of Directors of Igbo Canadian Community Association.
  3. 3. “By-Law” means regulations and policies made under this Constitution. In other words, any regulation or policy that is not founded in this constitution should be regarded as unconstitutional.
  4. 4. Any committees or sub-committees set up under this Constitution shall conduct their activities within the confines of their mandate and in such a manner that does contradict or conflict with the tenets of this Constitution.
  5. 5. “Director” means a Member of the Board of Directors of ICCA.
  6. 6. “Executive Committee “means the elected members of the Executive of Igbo Canadian Community Association.
  7. 7. “Ex-Officio” means the immediate past President and secretary of ICCA.
  8. 8. “Member” means any member of the Igbo Canadian Community Association as described under Article 6 of this Constitution.
  9. 9. “General Assembly” means the Igbo Canadian Community Association (ICCA) sitting in plenary or general meeting of its members.
  10. 10. “Officer” means a member of the Executive Committee.
  11. 11. “Satellite Organization” means any organized group of Igbo-speaking peoples of Nigeria delineated by geographical congruencies whether they are homogeneous communities, local government areas, states, senatorial zones or Nigerian federal constituencies in Ontario.

Article 1: General

1.1          Name of Organization

The registered name of the organization is Igbo Canadian Community Association (ICCA).

1.2          Government

ICCA is non-profit Canadian corporation that is governed by a Board of Directors.

1.3          Head Office

The head office of the Association shall be in the greater Toronto area, in the Province of Ontario, and such place therein as the executives and the general assembly from time-to-time may decide. The association’s mailing addresses is 680 Scarlett Road, Toronto, Ontario M9P 2T4

Article 2: Objective

The objectives of Igbo Canadian Community Association are:

  1. i) To create a consciousness of the core values of Igbo culture amongt our membership.
  2. ii) To serve as a common forum for Igbo people in Canada to nurture a sense of oneness and encourage the

socio-economic, cultural and educational development of members.

4                                             

iii)            To partner with the Provincial Boards of Education of Ontario and affiliate bodies, to sustain the life of the Igbo Heritage Language School. ICCA shall remain the only body of contact between the aforesaid bodies of education and the Igbo community in Ontario.

  1. iv) To promote Igbo Heritage and Culture through Igbo Heritage Day Celebrations and through Igbo Heritage Language School Activities.
  2. v) To strive towards the attainment of social justice, fairness, and equal protection of the laws for all its members in Ontario.
  3. vi) To establish and operate an Igbo House – a centre to be used for workshop training program, meetings, hobbies, recreation, drama, arts exhibition, cultural events, music and handicrafts for the general public and for participating members’ interests.

vii)           To assist new immigrants with immigration orientation services in order to facilitate their integration into the community.

viii)          To provide support and assistance as appropriate, to our seniors and ensuring that they actively participate in cultural education of youth and impart career mentoring to youth seeking insight into professions from where seniors retired thus sparing seniors the ravages of isolation.

  1. ix) To provide support and assistance to our seniors and to encourage our seniors to participate in mentorship programs that will educate our youth on Igbo heritage, core values and personality.
  2. x) To support affiliate satellite Igbo cultural community associations and all Igbo associations in Canada when called upon to do so.

Article 3: Powers of the Association

We, the Igbo Canadian Community Association (ICCA), give ourselves as a group, the power to perform the following:

3.1          Fund Raising

ICCA shall raise funds to carry out its objectives in accordance with the terms and conditions stipulated by the Ontario Corporations Act for not-for-profit organizations, the Corporations Act of Canada and all relevant laws, rules and regulations.

3.2          Employment of Paid contractors/Staff and Recruitment of Volunteers

ICCA shall employ paid contractors and/or staff, and recruit volunteers to carry out its objectives as the need arises, provided it reflects relevance to job done in accordance with articles of incorporation.

3.3          Purchase or rent Premises and/or Equipment

ICCA shall purchase or rent premises for the conduct of its activities when necessary. The organization from time to time may rent equipment to facilitate delivery of its activities.

3.4          Research and Development

Research and development being the mainstay of any thriving organization, ICCA shall from time to time conduct needs assessment research and other relevant research to help chart its course in community development

3.5          Receive Membership Fees and Contributions

ICCA shall receive membership fee contributions in accordance with Article 4.1.1 a.,   4.1.3 c., and 4.2.1 of this constitution.   In addition, the Association may receive donations from individuals and organizations who wish to contribute to the activities of the Association.

3.6          Partnership and Collaboration

ICCA may liaise, partner and collaborate with different organizations in order to achieve common goals in community development and in fulfilment of the objectives of ICCA.

3.7          Amendments of this Constitution & By-Laws

  1. a. This Constitution and By-Laws may be amended by the committee appointed by the Executive and approved at a general meeting by two thirds majority of votes cast.
  2. b. A member may introduce amendment to this Constitution and By-Laws by a motion in writing, submitted to the Executive Committee and the Board of Directors at least four weeks before the commencement of the meeting in which the proposed amendment will be debated. The Executives and the Board shall deliberate                                                                                                                                                                                                                                                                                                                                 5

such amendment within the stipulated 4 weeks prior to presenting it at the general meeting for debate, adoption or dismissal. The motion for an amendment of the Constitution must pass by at least two thirds of the members sitting in a general meeting.

3.8          Residual Powers

ICCA may, from time to time take any other action within the law necessary to achieve its objectives set out above. Residual or retained powers is only applicable through resolutions by the general membership of ICCA exercising their vote by simple majority.

Article 4: Membership

4.1          Individual Membership

4.1.1       Eligibility for Individual Membership

  1. a. All persons of Igbo origin, their off-springs and spouses are deemed eligible for membership upon payment of a onetime registration fee and monthly/annual dues as may be decided from time to time by the members in a general meeting.
  2. b. Where it is considered that membership would be detrimental to the aims and activities of ICCA, the Executive Committee and Board of Directors shall recommend refusing membership terminating or suspending the membership of any member by resolution passed at a meeting and ratified by a simple majority of the members of ICCA in a general meeting.

4.1.2       Individual Member Entitlement

  1. a. Shall be entitled to vote at all meetings of the Association
  2. b. Can be elected into any executive position and/or committee.
  3. c. Shall be accorded to all rights and privileges that come with being a member.
  4. d. To continue to enjoy these rights and privileges, a member must be in good standing and conform to expected conduct and behavior.

4.1.3       Member in Good Standing

  1. a. A member in good standing shall be one who attends meetings and must not have been absent without excuse/accepted reason for more than 33% of all meetings within a 12 month period, or since registration, whichever period is shorter.
  2. b. Such excuse/accepted reason for absence must be presented in a meeting and noted in that meeting’s minutes.

Annual membership dues shall presently be set at $100.00 per individual and $150.00 per family. The amount of such dues may be changed by a request submitted to the Board and the Executive no later than four weeks of the meeting in which such a proposal is to be debated and passed by not less than two thirds of the members in a sitting of the general assembly.

  1. c. In addition, that person must not be in arrears for more than fifty dollars ($50.00) of all debts owed to ICCA either in membership dues, annual dues, pledges or donations.

Article 5: Eligibility for Positions

5.1. Patrons

The Association shall have provision for patrons and Matrons. However, these positions are not mandatory.

5.1.1       Mode of appointment - The positions shall be filled by appointments from a nomination list submitted in confidence by members to the Executive and Board of Directors. The general meeting shall approve such appointments and the position of Patron shall be filled by a vote by simple majority of the members at a general meeting.

5.1.2       Term - The tenure shall continue as long as a patron continues to meet the eligibility criteria, and is/are still willing to serve.

5.1.3       Eligibility - Patrons are respected and revered members of the community.

  1. a. The position of a patron is not subject to election, but based on worthy contribution (not necessarily financial) towards the improvement of our community. Such appointments shall consider the cherished traditions

                                                                                                                                                                                               

                                                                                                                                                                                                                                                                                                                                                                                                                6

of the Igbo culture that recognizes and rewards good character outstanding contributions to the community and shall not be based solely on such matters as wealth, or social status.

  1. b. A Patron must be impeccable by way of character.
  2. c. Must always be found to be above board on issues that affect our Association.
  3. d. The person shall be in a position to give good counselling to the Association.
  4. e. Is strongly supportive of the objectives of the Association and can protect and defend the interests of the Association.
  5. f. Shall be in a position to support financially and otherwise the initiatives of the Association  

Board of Directors

5.2          Board Member Eligibility

5.2.1       Board Eligibility is governed by the association’s Article of Incorporation and in accordance with provisions of the Ontario Corporations Act for not-for-profit organizations in addition to Article 5, Section 2, subsection 5.2.2 to 5.2.7 below.

  1. a. Board members are respected and industrious members of the Association.
  2. b. Elections shall be based on an individual’s worthy contribution towards the improvement of our Association. Such an individual must show vision, leadership and innovation.
  3. c. The person must be of an impeccable character and must always be found to be above board on issues that affect our Association.
  4. d. The person shall be in a position to give good counsel to the Association.
  5. e. Is strongly supportive of the objectives of the Association, can protect and defend the interests of the Association.
  6. f. Shall be in a position to articulate initiatives and direction for the progress and advancement of the Association.

5.2.1A    Functions of the Board

The function of the Board shall encompass the following:

  1. 1. Establish and articulate goals, and the long-term vision of ICCA
  2. 2. Ensure financial stability of ICCA by raising funds when necessary and helping the Executive to establish financial policies and strategies that will ensure continued financial solvency of ICCA
  3. 3. Ensure that all activities and functions of ICCA meet regulatory guidelines and laws of the government of Ontario for non-for-profit organizations.
  4. 4. The Chairperson of the Board of Directors in consultation with other Board members shall authorize the disbursement of any funds of the association by the Executive Committee that is in excess of $500. 00
  5. 5. No member of the Executive Committee shall be signatory to any of the bank accounts of ICCA without a written letter of introduction to the bank by the Chairman of the Board of Directors.
  6. 6. Upon the election of a new Chairperson of the Board of Directors, the outgoing Chairperson shall, as soon as possible, introduce the new Chairperson of the Board of Directors to the bank and ensure that the signatures to the bank are updated to reflect the change.
  7. 7. A copy of the Bylaws, Code of Conduct, Confidentiality, and Conflict of interest guidelines must be signed, dated by all office holders of the Association and returned to the Association’s Chairperson of the Board of Director prior to or immediately upon assuming office.
  8. 8. The Board, shall, upon receipt of recommendations from the Disciplinary Committee regarding allegations of misconduct by a member, consult with the Executive Committee and impose appropriate sanctions.

5.2.2       Mode of Election

  1. a. Members may nominate potential Board members for election to ensure due diligence and consideration by the Executive Committee and existing Board of Directors.
  2. b. If considered eligible, each recommended candidate shall be invited to address the general assembly on his/her vision for ICCA, the capability and suitability to act as a director of the Association.
  3. c. The composition of the membership of the Board shall be not less than five (5) but not more than nine (9) persons in number. If for any reason there is a need to fill a vacant position in the Board election may be held at

                                                                                                                                                                                                7

any convenient time for such purpose, and on the same terms and conditions as stipulated in the provisions of section 5.2.1 of this constitution.

  1. d. Ratification or rejection vote by general assembly shall conclude this process.

5.2.3       Term of the Board

  1. a. A Board appointment is for a term of five years, provided that such members(s) continue to meet the eligibility criteria.
  2. b. Where the tenure of all existing Board members has run its course and there are no potential candidates being processed, an election to elect a new Board shall be held at the AGM and no later than six weeks following the election of a new executive

Article 6: Termination of Membership

6.1   Resignation

  1. a. A member of the Board of Directors may resign by delivering or mailing to the President/Secretary a letter of resignation that shall be deemed to become effective upon receipt or on the date specified therein.
  2. b. The member shall remain liable for payment of any dues, assessments, or other sums levied or which may become payable by such member to the Association before the effective date of the resignation.

6.2          Expelled for Non-Payment of Dues

  1. a. Any member who fails to pay any dues payable to the Association within a given time stipulated by the house or executive meeting, may be suspended, and when he/she fails to redeem his/her membership after a set period, may then be expelled from the Association.
  2. b. Such a member may re-register for membership after the payment of all outstanding dues including the registration fee at the time of re-application.

6.3         Disciplinary Committee

A standing disciplinary committee shall be set up by the general meeting to investigate and recommend appropriate sanctions against any misdemeanor by a member. The Disciplinary Committee, upon receiving evidence shall investigate the allegations against a member, issue notices of allegations to the member as per the provisions of sections 6.4(B) and (C), hold written or oral hearings as applicable and recommend appropriate sanctions to the Board, who shall, in consultation with the Executive Committee impose sanctions.

6.4          Expulsion, Discipline or Suspension               

On the recommendation of the disciplinary committee, a member may be expelled or suspended for a given time for a conduct unbecoming of the image and integrity of the Association.

6.4 (A) All allegations of misconduct against a member must be served in writing and delivered by personal service or by registered mail to the member’s last known address.

In less serious cases the member shall be given an opportunity to make written submissions to the disciplinary committee, and in cases of grave misconduct the member shall have the right of oral hearing before the disciplinary committee and the right of cross examination.

6.4(B) Notice of misconduct by the disciplinary committee to a member must specify the nature of the charge and give the member a reasonable opportunity to answer the charge.

6.5          Misconduct

  1. a. A member, on the recommendation of the disciplinary committee may be suspended, or be required to make a written or oral apology to the meeting, or may be fined in addition to all of the above.
  2. b. On the expiration of a suspension order, the affected member shall redeem his/her membership by complying with all attendant sanctions, including payment of all dues, levies, fines, and/or contributions made while he or she was on suspension.
  3. c. In case of expulsion, such member may reregister for membership after the payment of all outstanding dues including the registration fee at the time of the re-application and reconsideration.
  4. d. For disruption of proceedings of the meeting by a member, the president has the authority to force or order the member out of the meeting.

6.6          Grave Misconduct

                                                                                                                                                                                                8

Where allegation of grave misconduct is established is established against a member appropriate action may be taken against a nonconforming member. Grave misconduct is any conduct that is inimical to, or threatens the very existence of ICCA as a body, or any conduct that causes or could bring ICCA into disrepute.

6.7          Interests and assets of the Association

  1. a. Upon resignation, or expulsion, or cancellation of membership in the Association, a member shall lose all rights and benefits of this Association.
  2. b. All property of the Association in his/her possession shall be returned complete, within one (1) week from the effective date of such resignation, expulsion, or cancellation of membership.

Article 7: Organs of ICCA

The organs of ICCA shall comprise the following:

  1. 1. The General Assembly (The General Meeting).
  2. 2. The Board of Directors
  3. 3. The Executive Committee

7.1          The General Assembly

The General Assembly shall:

  1. a. consists of all registered members of the Igbo Canadian Community Association;
  2. b. meets regularly as provided in this constitution;
  3. c. be vested with the responsibility of ensuring the welfare of members;
  4. d. be the custodian of the other arms of the organization, that is, the Board of Directors and Executive Committee;
  5. e. Shall deliberate and vote on any matters of importance specifically brought into the house for consideration by the Board of Directors and the Executive Committee or upon the introduction of a motion supported by a member in a general meeting.

7.2               Board of Directors

  1. a. ICCA shall have a Board of Directors of no less than three (5) people and no more than fifteen (9), who must be at least 18 years of age and who are qualified to discharge duties of the Board, and shall be appointed by the general membership at the Annual General meeting on recommendation of the Executive Committee following due diligence by the Executive and existing Board members.
  2. b. Members of the Board will be appointed for a period of at least five years, and may be re-appointed at the Association’s Annual General Meeting (AGM).
  3. c. The Board of Directors shall be responsible for organizing ICCA in all not-for-profit matters.
  4. d. The Board shall have oversight function on the administrative body of the Association.
  5. e. The Board will be vested with sourcing funds from donor agencies and works for the success of the program of the Association.
  6. f. The Board in concert with the executive shall make policies that are approved by the general house that will enhance the smooth running of the organization as a registered not for profit organization.
  7. g. It shall have the power in concert with the executive to employ well-qualified person that will carry out the day-to-day running of Igbo House.
  8. h. The Board of Directors shall be responsible for the general oversight of the activities of the Association.

7.3             Executive Committee

The Executive Committee shall comprise of the following elected Officers, one of which must be a woman:

1              President                              

  1. 2. Vice President

3              General Secretary              

4              Assistant General Secretary             

5              Social Secretary                  

6              Public Relations Officer

7              Treasurer             

8              Financial Secretary

                                                                                                                                                                                                9

9              Assistant Financial Secretary

10            Ex-Officio              

7.3.1 The Ex-officio members of the Executive Committee shall be the immediate past president and secretary, provided he or she is a member in good standing and was not removed from office.

7.3.2 The Executive Committee shall be responsible for the running of the General Assembly and governance of the association.

7.3.3 Each member of the Executive shall have access to all documents, property, and information relating to his or her office in ICCA. Each such executive shall be accountable to the President for the release, use, integrity, and confidentiality of such documents, property or information. In turn, the President shall be accountable to the Board of Directors for actions of the Executives.

7.3.4 All Executive offices of the Association are voluntary. There is no remuneration for holding such position in the association.

7.3.5 A meritorious service may be recognized with an award after an officer has finished his term of office.

7.3.6 Executive members report to the President, who in turn reports to the Board of Directors of ICCA.

7.3.7 The Board of Directors shall declare vacant the position and office of any member of the Executive Committee who in the absent of compelling reason is absent in a three month period from a general meeting of the whole house.

7.4          Standing Committees

Standing Committees shall include:

  1. a. Disciplinary Committee:

Disciplinary Committee, to be appointed by the Executive Committee and approved by the General Assembly, shall comprise three (3) members of ICCA in good standing who have a working knowledge of the ICCA Constitution and By-Laws.

  1. b. Audit Committee: Audit Committee, comprising three (3) members of ICCA in good standing each to be nominated by a member of ICCA in good standing supported by two (2) other members in good standing, at a general meeting and approved by the general assembly.
  2. c. Immigration Resettlement Committee: Immigration and Resettlement Committee, comprising three (3) members of ICCA in good standing to be appointed by the Executive Committee and approved by the General Assembly.
  3. d. Seniors Activity Committee: Seniors Activity Committee, comprising of at least three (3) members in good standing to be appointed by the Executive Committee and approved by the General Assembly.
  4. e. Igbo House Committee: Igbo House Committee shall comprise all Presidents of registered Satellite Organizations and three other members appointed by the Board, the Executive Committee and the General House.
  5. f. Igbo Heritage Language Committee: Igbo Heritage Language School Committee, appointed by the General House, in accordance with requirements of the Metropolitan Toronto District/Separate School Board.
  6. g. Youth Participation Committee: Youth Participation Committee, comprising a minimum of three (3) members (two of which must under the age of 29), in good standing to be appointed by the Executive Committee and approved by the General Assembly.

7.5          Ad Hoc Committee –

An Ad Hoc Committee shall be appointed by the Executive Committee or the General Assembly when the need arises. The Committee’s duties are specific and expire when on completion of their tasks as spelled out by the constituting body. No ad hoc committee duty and span shall spill over to a new executive term of office. An Ad Hoc Committee is not a Standing Committee.

Article 8: Functions of Offices of ICCA

8.1          The Executive Committee

The Executive Committee shall perform the following:

  1. a. exercises all the executive powers of ICCA;
  2. b. present a program and budget to the Board of Directors for concurrence within 30 days of its election and within 60 days of its election to the general meeting for approval;

                                                                                                                                                                                                                                                                                                                                                                                                                10

  1. c. presents an annual plan for the coming year
  2. d. Have power to approve expenditures not exceeding five hundred dollars $500.00 for any single project.
  3. e. Present to general assembly every Executive approval for ratification at next sitting of the General Assembly after such approvals.

8.2          The President

The President of ICCA shall perform the following:

  1. a. be the Chief Executive Officer of the Association and shall ensure that all Executive members discharge their duties diligently;
  2. b. abide by all the provisions of this Constitution and uphold its integrity at all times;
  3. c. preside over all meetings of the General Assembly of ICCA, the Executive Committee and special/emergency meetings;
  4. d. take direction from the Board of Directors and the General Assembly;
  5. e. Be a dynamic, progressive, goal-oriented individual with a detailed set of objective to be accomplished for ICCA and presented before the Election Day.
  6. f. cast a tie-breaking vote at all General Assembly meetings of ICCA voting when necessitated;
  7. g. ensure that the Association’s accounts are in good order and advises the Treasurer to present a financial report to the general meeting at least twice a year;
  8. h. be a signatory to the general accounts of the Association;
  9. i. be the main representative and or spokesperson of the Association and can delegate such duty to any appropriate member of the Association;
  10. j. Summon all Executive and General Meetings of ICCA through the General Secretary.
  11. k. Together with Financial Secretary and Treasurer be signatory to ICCA bank account.
  12. l. Together with the Financial Secretary and Treasurer be signatory to all ICCA cheques, and in addition to the Treasurer be signatory to all ICCA expense voucher approvals.
  13. m. ensure accurate financial report of all the association’s activities to be presented to the General House;
  14. n. Render in writing, to the General Assembly, a Report of his/her stewardship and that of his executive at the Annual General Meeting marking the end of the term of office of his/her executive.

8.3          Vice President

The Vice President shall perform the following:

  1. a. Abide by all the provisions of this Constitution and uphold its integrity at all times.
  2. b. take direction from the President;
  3. c. assist the president in his/her responsibilities
  4. d. Succeed the president if he/she is unable to complete his/her term of office; such succession shall be automatic.
  5. e. act for the President in his or her absence excluding signatory to the Association Account;
  6. f. liaise with other members of the Executive to ensure proper functioning of the Executive Committee;
  7. g. head the Finance Committee;
  8. h. succeed the president if he/she is unable to complete his/her term of office; such succession shall be automatic;
  9. i. discharge duties as delegated by the President or Executive Committee;
  10. j. Be the chairperson of the “Immigration and Resettlement Committee.”
  11. k. Assist in every other capacity in the Executive Committee.

8.4          General Secretary

The General Secretary of the ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the president and the General House;

                                                                                                                                                                                                                                                                                                                                                                                                                11

  1. c. issue or cause to be issued notices of all meeting of the Executive and General House when directed to do so by the president;
  2. d. attend meetings of the executive and general members, and shall enter or cause to be entered the minutes of all the proceedings; such proceedings shall be entered in the minutes’ book kept for that purpose;
  3. e. be responsible for the safe keeping of properties of the Association including all books, certificates, reports, and all other documents and records designated by the executive committee, except documents relating to the accounts of the Association;
  4. f. be responsible for all correspondence within and outside the Association
  5. g. Make records of minutes available to ICCA members before the commencement of the next General Assembly meeting of ICCA.
  6. h. Be responsible for all correspondence of ICCA.
  7. i. Regularly update the membership list of ICCA.
  8. j. publish the list of all eligible candidates and voters list of members in good standing for all General Assembly Elections
  9. k. Perform all duties incidental to the office of secretary and such other duties as may be designed to him by the Association.

8.5          Assistant General Secretary

Assistant General Secretary shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the President and the General Secretary;
  3. c. assist and co-operate with the General Secretary in all his/her duties;
  4. d. Succeed the General Secretary if he/she is unable to complete his/her term of office. Such succession shall be automatic;
  5. e. Be secretary to any committee so appointed unless appointed Chairperson of such committee advises otherwise.

8.6          Treasurer

The Treasurer of ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. Take direction from the president;
  3. c. keep accurate records of the assets, receipts, expenditures and debts of the Association in the books provided for the purpose;
  4. d. Be responsible for all monetary records and control of ICCA General Assembly account(s);
  5. e. Together with Financial Secretary and the President be signatory to ICCA bank account.
  6. f. Be the only custodian of ICCA General Assembly account(s);
  7. g. Practice generally accepted accounting principles and prepare and render a comprehensive income/expenditure statements to the General Assembly membership semi-annually or when required and in any case, at the end of his/her term of office;
  8. h. Submit all necessary information for a progressive audit by the Audit Committee and in any case, at least twice a year;
  9. i. Render to the President and/or the Executive Committee, in their meetings, or wherever required of him/her, an account of all his transactions as Treasurer;
  10. j. Prepare an annual budget of the Association in cooperation with the Executive Committee;
  11. k. Take charge of all monies collected by the Financial Secretary, within three (3) business days of such collection and issue a receipt to the Financial Secretary;
  12. l. Operate bank accounts of the Association and shall be signatory to all accounts; including ICCA General Assembly expense vouchers;
  13. m. Ensure accurate financial report of all Association’s activities is presented to the General House.
  14. n. Preside in the absence of the president and the vice president, at an executive or general meeting of ICCA.

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  1. o. Present a detailed financial report at the end of each fiscal year in accordance with the budgetary proposed presented at the beginning of the Executives’ term of office. Such a detailed financial report shall be presented at a General Assembly meeting, marking the end of each fiscal year.

8.7          Financial Secretary

The Financial Secretary shall perform the following:

  1. a. Abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. Take direction from the president;
  3. c. Hand over all moneys collected to the Treasurer within three (3) business days, who in turn shall issue him/her a receipt of acknowledgements;
  4. d. In the absence of the Treasurer, moneys shall be handed over to the President
  5. e. Keep record of moneys collected and register of financial standings of members.
  6. f. Together with President and Treasurer, be signatory to ICCA bank account.
  7. g. Maintain a consecutively numbered ICCA receipt booklet, which shall be issued in triplicate for all monies collected;
  8. h. Prepare a payment voucher for all payment by ICCA, which can only be made by cheque, with duplicate copies in the custody of Treasurer;
  9. i. Issue and validate membership status.
  10. j. Ensure accurate financial report of all association’s activities be presented to the general house.

8.8          Social Secretary

The Social Secretary of ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the president;
  3. c. be responsible for the social activities of the Association;
  4. d. stimulate or cause the right atmosphere for cordial communion among members;
  5. e. relate with members on a one to one in order to promote continued interest in the Association;
  6. f. plan and execute, in conjunction with the other members of the Executive, activities that shall foster congeniality among members;
  7. g. ensure orderliness during meetings of the Association;
  8. h. executes orders as directed by the President during meetings;
  9. i. be responsible for the promotional activities of the Association whenever required;
  10. j. Ensure accurate financial report of all association’s activities is presented to the general house.

8.9          Public Relations Officer (PRO)

The PRO of ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the president;
  3. c. establish machinery for advertisement, publicity programs including fund raising;
  4. d. promote the interest of ICCA in print and electronic media in consultation with the Executive Committee provided such publications would not interfere with the duties and functions of the officers of ICCA;
  5. e. Promote a positive image of ICCA and the Igbo community in carrying out his/her duties to ICCA.

Article 9: Meetings

9.1          Fiscal Year of ICCA

9.1.1       The fiscal year of ICCA begins in January 1st and ends December 31st of each and every year.

9.1.2       The Annual General Meeting of ICCA shall take place in November of each and every fiscal year date to be determined by the Executive in consultation with the Board of Directors.

9.2          Executive Meetings

9.1.1       The president may call executive meetings at such times and places as he/she may designate.

9.1.2       The Executive shall meet as often as deemed necessary at the discretion of the President.

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9.1.3       Any five (5) members of the Executive may jointly call a special meeting, if necessary. All resolutions and/or decisions in such meetings are subject to approval at the next general meeting.

9.1.4       An executive member may designate another executive member to present his report in his absence.

 

 

Vote of No Confidence

9.1.5       A vote of no confidence is passed when 2/3 of the executive members present in an executive meeting vote in a ballot supporting such a motion and must be confirmed by the members in the general meeting by a simple majority.

9.1.7       Questions arising at any meeting shall be decided by a simple majority of votes cast, where there is a tie, the president/presiding Officer’s vote shall decide.

9.2          General Assembly/General Assembly Meeting

9.2.1       The general meetings of the Association shall be held bi-monthly on the 3rd Sunday of every other month starting in the month of February each year.

9.2.2       The ICCA President shall be the presiding officer on all general house meetings. The start time and adjournment of the meetings are at the discretion of the President.

9.2.3       Questions arising at any meeting shall be decided by a simple majority of votes cast. Where there is a tie, the president/presiding officer’s vote shall break the tie.

9.2.4       The conduct of ICCA meetings shall be modelled on Robert’s Rule of Order, Sections 10 to 37 as specified in the 10th edition of the Book.

9.3          Emergency Meetings         

9.3.1       The Executive Committee or the Board of Directors may authorize the secretary to call emergency meeting for issue(s) that may require urgent attention.

9.3.2       Reports arising from such meetings shall be presented as minutes at the next General Meeting for deliberations and ratification by the general house.

9.4          Quorum at Meeting

Quorum at meetings shall be formed as follows;

9.4.1       A simple majority of the members of the Board of Directors shall form a quorum for the transaction of Board meetings;

9.4.2       A simple majority of the Executive Committee members shall form a quorum for the transaction of business in executive meetings;

9.4.3       Presence of two (2) members of the Executive and six (6) other members shall constitute a quorum for commencement of a general meeting;

9.4.4       Presence of two (2) members of Executive and four (4) other members shall constitute a quorum for commencement of a special meeting;

9.4.5       A simple majority of members in a meeting is required to approve an appointment of a committee and all the decisions of such committee.

9.4.6       The president/presiding officer’s discretion shall prevail to start and end a duly constituted business meeting of the Association.

9.5          Vacancies

9.5.1       Any vacancies that from time to time occur on the executive board shall be filled for the remainder of the term, from the qualified members of the Association through a by-election to be immediately called by the President in consultation with his/her executives.

9.5.2       If a vacant position has an assistant, the assistant will automatically fill the position and a new assistant will be elected.

Article 10: Code of Conduct

10.1 Unruly Behavior

10.1.1     Any member found disturbing the proceedings of the meeting, after the meeting has been called to order by the chairperson, shall be liable to a fine of twenty dollars ($20.00).

                                                                                                                                                                                                14

10.1.2     If this continues after such a fine, the member may be required to leave the meeting temporary by the chairperson.

10.1.3     If the behavior continues then article 4, subsection (4.3.5) will be enforced or followed.

10.1.4     Punctuality, diligence and attendance at meetings are expected of all members of the Board of Directors and the Executive Committee.

Misappropriation of Assets of the Association

10.2 Any case of misappropriation of the assets of the association shall be referred to the Board of Directors for appropriate action.

Article 11: Finances and Banking

11.1        Revenue

The revenue of the Association shall be derived in most part from:

  1. a. Registration fees and annual dues
  2. b. Revenue yielding functions and activities
  3. c. Investments
  4. d. Donations
  5. e. Fines

11.2        Banking

  1. a. The banking business of the Association or any part of it shall be transacted with Toronto Dominion Bank (TD BANK). In the event that it is necessary for the Association to change banking institution, the Board of Directors shall make that decision on behalf of the ICCA.
  2. b. All moneys of the Association shall be deposited in a bank. The Association shall maintain three accounts as follows:-
  3. i. General Account
  4. ii. Investment Account

iii.            Igbo House Account

  1. c. In addition, the Board of Directors shall, from time to time upon recommendation from the Executive, designate a new account.
  2. d. At the end of the year the general account shall be closed with a balance of $5,000.00 any excess over and above $5,000.00 shall be transferred to investment account.

11.3        Expenditures

  1. a. The President and executive shall have a discretionary spending of not more than $500 without approval in every quarter.
  2. b. All expenditures over $500 shall be duly approved by the Board of Directors or the General house; whereas expenditures of less than five hundred dollars ($500.00) may be approved by the executive meeting.

11.4        Accountability

  1. a. All expenditures must be accounted for at the general meeting preceding the function in which the expenditures were made.
  2. b. The Association reserves the right to recover unaccounted expenditures by any legal means necessary.

11.5        Execution of Instruments

All Contracts, documents, and instruments shall be duly signed by the President and Chairman of the Board prior to execution. Where necessary, the Board may designate any member of the Association to act on behalf of the Association in signing and execution of such document.

ARTICLE 12: AUDITORS

12.1        Appointments of Auditors

  1. a. The Association shall have internal Auditors comprised of three members
  2. b. The Internal Auditors shall be required to audit the account of the Association at least once a year.
  3. c. When necessary, the Board may from time to time appoint External Auditors

Article 13: Notices

13.1        Method of Notification

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  1. a. Any notice or other documents to be given by the Association to a member or other persons shall be taken to be sufficiently given when delivered personally, or when mailed by prepaid ordinary or airmail to the last known address, or by fax, or by email.
  2. b. Such recorded communication shall be recorded or documented in Association record book or file.

Article 14: Elections

14.1        Election of Executives

  1. a. Election of the Executives shall be held once every two years. Elections shall be held on the 3rd Sunday of October each election year.

14.2        Electoral Committee

  1. a. Board of Directors notifies the executive and general house of the expiry of the executive term within 60 days and calls for election 30 days to the expiry date.
  2. b. The executive shall appoint an electoral committee subject to ratification by a simple majority of members in a general meeting, 30 days to the expiration of the executive. Electoral committee shall be composed of three members.
  3. c. Inauguration and swearing in of the newly elected executives shall take place in February at the first meeting of the year following the election.  

14.3        Voting

                Voting shall be by secret ballot.

14.4        Eligibility for Election

14.4.1     To be eligible to run for office a member must be in good financial standing. For clarity purposes, good financial standing means that the member would have paid all dues in the last two years if they became members during those two year period including the current year of election. For any other member who had not been registered with the association for a period of two years before the election, the good standing provisions of section 4.1.3 shall govern.

14.4.2     In addition, a member running for office must also have attended at least six general meetings.

14.4.3     To be eligible to run for the office of the President of ICCA, a member must have been registered with the association for at least five years and must be in good financial standing as defined in 4.1.3, 14.4.1) and 14.4.2) above.   Such individual must have attended at least 50% of all meetings held in the last five years.

14.5        Eligibility to Vote

14.5.1     A regular member is eligible to vote provided such member meets the requirements stipulated in section 4.1.3, and 14.4.1.

14.5.2     A new member to be eligible to vote must have been registered with the Association for the last one month before the Election Day.

ARTICLE 15: MEMBERSHIP RIGHTS AND PRIVILEGES

15.1        Without Prejudice

15.1.1     All members shall have equal access to whatever benefits or privileges that is available from the Association provided they meet the requirements as stipulated under 4.1.3.

15.1.2     For the purpose of this Article (Article 15), the following benefits shall accrue to all members in good standing as stated in 14.4.1 and 14.4.2.:

  1. a) Weddings ($250.00 plus a signed card)
  2. b) Births ($100.00 plus a signed card)
  3. c) Bereavements ($500.00 plus a condolence card)

For the purpose of this Constitution, bereavement covers the death of a spouse, a parent, and a child of a member.

Article 16: Dissolution of the Organization

16.1        In the event of dissolution of Igbo Canadian Community Association,

  1. a. Any ICCA property held by any member or legal entity shall revert to ICCA.
  2. b. All assets remaining after meeting outstanding liabilities shall be assigned to another suitable non-profit organization, fund, foundation, or corporation organized and operated exclusively for the purposes specified in the relevant Section of the Revenue Canada Agency provision for non-profit corporations.

1

               

CONSTITUTION AND BYLAWS OF  IGBO CANADIAN COMMUNITY ASSOCIATION

(ICCA)    

TABLE OF CONTENTS

  1. A. Preamble
  2. B. Definitions

Article 1: General

1.1          Name of Organization        

1.2          Governance         

1.3          Head Office          

Article 2: Objective            

The objectives of Igbo Canadian Community Association are:  

Article 3: Powers of the Association

3.1          Fund Raising         

3.2          Employ Paid Staff and Recruit Volunteers     

3.3          Purchase or rent Premises and/or Equipment              

3.4          Research and Development             

3.5          Receive Membership Fees and Contributions               

3.6          Partnership and Collaboration         

3.7          Amendments of this Constitution & By-Laws

3.8          Residual Powers 

Article 4: Membership       

4.1          Individual Membership     

4.1.1       Eligibility for Individual Membership              

4.1.2       Individual Member Entitlement       

4.1.3       Member in Good Standing

Article 5: Eligibility for Positions      

5.1.Patrons            5

5.2          Board Member Eligibility   

   5.2.2   Mode of appointment        

5.2.3       Term of Appointment        

Article 6: Termination of Membership           

6.1   Resignation 

6.2          Expelled for Non-Payment of Dues 

6.3          Disciplinary Committee      

6.4          Expulsion or Suspension    

6.5          Misconduct          

6.6          Grave Misconduct             

6.7          Interests and assets of the Association          

Article 7: Organs of ICCA   

7.1          The General Assembly       

7.2          Board of Directors              

7.3          Executive Committee         

7.4          Standing Committees         

7.5          Ad Hoc Committee –         

Article 8: Functions of Offices of ICCA            

8.1          The Executive Committee 

8.2          The President      

8.3          Vice President     

8.4          General Secretary              

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8.5          Assistant General Secretary             

8.6          Treasurer             

8.8          Social Secretary  

8.9          Public Relations Officer (PRO)          

Article 9: Meetings             

9.1          Fiscal Year of ICCA              

9.2          Executive Meetings            

9.2          General Assembly/General House Meeting  

9.3          Emergency Meetings         

9.4          Quorum at Meeting           

9.5          Vacancies             

Article 10: Code of Conduct

10.1 Unruly Behaviour       

10.2 Misappropriation of Associations Assets              

Article 11: Finances and Banking     

11.1        Revenue

11.2        Banking 

11.3        Expenditures       

11.4        Accountability     

11.5        Execution of Instrument

ARTICLE 12: AUDITORS

12.1        Appointments of Auditors

Article 13: Notices              

13.1        Method of Notification      

Article 14: Elections            

14.1        Election of Executives        

14.2        Electoral Committee         

14.3        Voting   

14.4        Eligibility for Election        

14.5        Eligibility to Vote 

ARTICLE 15: MEMBERSHIP RIGHTS AND PRIVILEGES    29

15.1        Without Prejudice              

Article 16: Dissolution of the Organization    

CONSTITUTION AND BYLAWS OF

IGBO CANADIAN COMMUNITY ASSOCIATION (ICCA)

3

                                                                                                                                                                               

  1. A. Preamble

We, the members of the Igbo Canadian Community Association in Toronto, Ontario, Canada, in order to help engender a stronger sense of our cultural identity, enhance and strengthen the cords of unity and bonding among us and the Igbo speaking people in the diaspora, have firmly resolved that the Igbo Canadian Community Association, otherwise known as ICCA (Umunna), a Non-Profit Ontario Corporation, will be the umbrella body through which the aforesaid purposes and goals are expressed.

In consideration of the above stated we posit that:

  1. 1. ICCA shall be a ready forum through which Igbos in Canada in cooperation with other Igbos in the diaspora can express their social, cultural, and economic aspirations.
  2. 2. ICCA shall dedicate itself to enhancing Igbo community fellowship, encouraging co-operation, unity, and oneness among Igbo people: It determines to be a pillar of support and a house of ideas for Igbo leaders at home and abroad.
  3. B. Definitions

Except where otherwise provided in this Constitution,

  1. 1. “Association” means Igbo Canadian Community Association, except where otherwise stated.
  2. 2. “Board” means the Board of Directors of Igbo Canadian Community Association.
  3. 3. “By-Law” means regulations and policies made under this Constitution. In other words, any regulation or policy that is not founded in this constitution should be regarded as unconstitutional.
  4. 4. Any committees or sub-committees set up under this Constitution shall conduct their activities within the confines of their mandate and in such a manner that does contradict or conflict with the tenets of this Constitution.
  5. 5. “Director” means a Member of the Board of Directors of ICCA.
  6. 6. “Executive Committee “means the elected members of the Executive of Igbo Canadian Community Association.
  7. 7. “Ex-Officio” means the immediate past President and secretary of ICCA.
  8. 8. “Member” means any member of the Igbo Canadian Community Association as described under Article 6 of this Constitution.
  9. 9. “General Assembly” means the Igbo Canadian Community Association (ICCA) sitting in plenary or general meeting of its members.
  10. 10. “Officer” means a member of the Executive Committee.
  11. 11. “Satellite Organization” means any organized group of Igbo-speaking peoples of Nigeria delineated by geographical congruencies whether they are homogeneous communities, local government areas, states, senatorial zones or Nigerian federal constituencies in Ontario.

Article 1: General

1.1          Name of Organization

The registered name of the organization is Igbo Canadian Community Association (ICCA).

1.2          Government

ICCA is non-profit Canadian corporation that is governed by a Board of Directors.

1.3          Head Office

The head office of the Association shall be in the greater Toronto area, in the Province of Ontario, and such place therein as the executives and the general assembly from time-to-time may decide. The association’s mailing addresses is 680 Scarlett Road, Toronto, Ontario M9P 2T4

Article 2: Objective

The objectives of Igbo Canadian Community Association are:

  1. i) To create a consciousness of the core values of Igbo culture amongt our membership.
  2. ii) To serve as a common forum for Igbo people in Canada to nurture a sense of oneness and encourage the

socio-economic, cultural and educational development of members.

4                                             

iii)            To partner with the Provincial Boards of Education of Ontario and affiliate bodies, to sustain the life of the Igbo Heritage Language School. ICCA shall remain the only body of contact between the aforesaid bodies of education and the Igbo community in Ontario.

  1. iv) To promote Igbo Heritage and Culture through Igbo Heritage Day Celebrations and through Igbo Heritage Language School Activities.
  2. v) To strive towards the attainment of social justice, fairness, and equal protection of the laws for all its members in Ontario.
  3. vi) To establish and operate an Igbo House – a centre to be used for workshop training program, meetings, hobbies, recreation, drama, arts exhibition, cultural events, music and handicrafts for the general public and for participating members’ interests.

vii)           To assist new immigrants with immigration orientation services in order to facilitate their integration into the community.

viii)          To provide support and assistance as appropriate, to our seniors and ensuring that they actively participate in cultural education of youth and impart career mentoring to youth seeking insight into professions from where seniors retired thus sparing seniors the ravages of isolation.

  1. ix) To provide support and assistance to our seniors and to encourage our seniors to participate in mentorship programs that will educate our youth on Igbo heritage, core values and personality.
  2. x) To support affiliate satellite Igbo cultural community associations and all Igbo associations in Canada when called upon to do so.

Article 3: Powers of the Association

We, the Igbo Canadian Community Association (ICCA), give ourselves as a group, the power to perform the following:

3.1          Fund Raising

ICCA shall raise funds to carry out its objectives in accordance with the terms and conditions stipulated by the Ontario Corporations Act for not-for-profit organizations, the Corporations Act of Canada and all relevant laws, rules and regulations.

3.2          Employment of Paid contractors/Staff and Recruitment of Volunteers

ICCA shall employ paid contractors and/or staff, and recruit volunteers to carry out its objectives as the need arises, provided it reflects relevance to job done in accordance with articles of incorporation.

3.3          Purchase or rent Premises and/or Equipment

ICCA shall purchase or rent premises for the conduct of its activities when necessary. The organization from time to time may rent equipment to facilitate delivery of its activities.

3.4          Research and Development

Research and development being the mainstay of any thriving organization, ICCA shall from time to time conduct needs assessment research and other relevant research to help chart its course in community development

3.5          Receive Membership Fees and Contributions

ICCA shall receive membership fee contributions in accordance with Article 4.1.1 a.,   4.1.3 c., and 4.2.1 of this constitution.   In addition, the Association may receive donations from individuals and organizations who wish to contribute to the activities of the Association.

3.6          Partnership and Collaboration

ICCA may liaise, partner and collaborate with different organizations in order to achieve common goals in community development and in fulfilment of the objectives of ICCA.

3.7          Amendments of this Constitution & By-Laws

  1. a. This Constitution and By-Laws may be amended by the committee appointed by the Executive and approved at a general meeting by two thirds majority of votes cast.
  2. b. A member may introduce amendment to this Constitution and By-Laws by a motion in writing, submitted to the Executive Committee and the Board of Directors at least four weeks before the commencement of the meeting in which the proposed amendment will be debated. The Executives and the Board shall deliberate                                                                                                                                                                                                                                                                                                                                 5

such amendment within the stipulated 4 weeks prior to presenting it at the general meeting for debate, adoption or dismissal. The motion for an amendment of the Constitution must pass by at least two thirds of the members sitting in a general meeting.

3.8          Residual Powers

ICCA may, from time to time take any other action within the law necessary to achieve its objectives set out above. Residual or retained powers is only applicable through resolutions by the general membership of ICCA exercising their vote by simple majority.

Article 4: Membership

4.1          Individual Membership

4.1.1       Eligibility for Individual Membership

  1. a. All persons of Igbo origin, their off-springs and spouses are deemed eligible for membership upon payment of a onetime registration fee and monthly/annual dues as may be decided from time to time by the members in a general meeting.
  2. b. Where it is considered that membership would be detrimental to the aims and activities of ICCA, the Executive Committee and Board of Directors shall recommend refusing membership terminating or suspending the membership of any member by resolution passed at a meeting and ratified by a simple majority of the members of ICCA in a general meeting.

4.1.2       Individual Member Entitlement

  1. a. Shall be entitled to vote at all meetings of the Association
  2. b. Can be elected into any executive position and/or committee.
  3. c. Shall be accorded to all rights and privileges that come with being a member.
  4. d. To continue to enjoy these rights and privileges, a member must be in good standing and conform to expected conduct and behavior.

4.1.3       Member in Good Standing

  1. a. A member in good standing shall be one who attends meetings and must not have been absent without excuse/accepted reason for more than 33% of all meetings within a 12 month period, or since registration, whichever period is shorter.
  2. b. Such excuse/accepted reason for absence must be presented in a meeting and noted in that meeting’s minutes.

Annual membership dues shall presently be set at $100.00 per individual and $150.00 per family. The amount of such dues may be changed by a request submitted to the Board and the Executive no later than four weeks of the meeting in which such a proposal is to be debated and passed by not less than two thirds of the members in a sitting of the general assembly.

  1. c. In addition, that person must not be in arrears for more than fifty dollars ($50.00) of all debts owed to ICCA either in membership dues, annual dues, pledges or donations.

Article 5: Eligibility for Positions

5.1. Patrons

The Association shall have provision for patrons and Matrons. However, these positions are not mandatory.

5.1.1       Mode of appointment - The positions shall be filled by appointments from a nomination list submitted in confidence by members to the Executive and Board of Directors. The general meeting shall approve such appointments and the position of Patron shall be filled by a vote by simple majority of the members at a general meeting.

5.1.2       Term - The tenure shall continue as long as a patron continues to meet the eligibility criteria, and is/are still willing to serve.

5.1.3       Eligibility - Patrons are respected and revered members of the community.

  1. a. The position of a patron is not subject to election, but based on worthy contribution (not necessarily financial) towards the improvement of our community. Such appointments shall consider the cherished traditions

                                                                                                                                                                                               

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of the Igbo culture that recognizes and rewards good character outstanding contributions to the community and shall not be based solely on such matters as wealth, or social status.

  1. b. A Patron must be impeccable by way of character.
  2. c. Must always be found to be above board on issues that affect our Association.
  3. d. The person shall be in a position to give good counselling to the Association.
  4. e. Is strongly supportive of the objectives of the Association and can protect and defend the interests of the Association.
  5. f. Shall be in a position to support financially and otherwise the initiatives of the Association  

Board of Directors

5.2          Board Member Eligibility

5.2.1       Board Eligibility is governed by the association’s Article of Incorporation and in accordance with provisions of the Ontario Corporations Act for not-for-profit organizations in addition to Article 5, Section 2, subsection 5.2.2 to 5.2.7 below.

  1. a. Board members are respected and industrious members of the Association.
  2. b. Elections shall be based on an individual’s worthy contribution towards the improvement of our Association. Such an individual must show vision, leadership and innovation.
  3. c. The person must be of an impeccable character and must always be found to be above board on issues that affect our Association.
  4. d. The person shall be in a position to give good counsel to the Association.
  5. e. Is strongly supportive of the objectives of the Association, can protect and defend the interests of the Association.
  6. f. Shall be in a position to articulate initiatives and direction for the progress and advancement of the Association.

5.2.1A    Functions of the Board

The function of the Board shall encompass the following:

  1. 1. Establish and articulate goals, and the long-term vision of ICCA
  2. 2. Ensure financial stability of ICCA by raising funds when necessary and helping the Executive to establish financial policies and strategies that will ensure continued financial solvency of ICCA
  3. 3. Ensure that all activities and functions of ICCA meet regulatory guidelines and laws of the government of Ontario for non-for-profit organizations.
  4. 4. The Chairperson of the Board of Directors in consultation with other Board members shall authorize the disbursement of any funds of the association by the Executive Committee that is in excess of $500. 00
  5. 5. No member of the Executive Committee shall be signatory to any of the bank accounts of ICCA without a written letter of introduction to the bank by the Chairman of the Board of Directors.
  6. 6. Upon the election of a new Chairperson of the Board of Directors, the outgoing Chairperson shall, as soon as possible, introduce the new Chairperson of the Board of Directors to the bank and ensure that the signatures to the bank are updated to reflect the change.
  7. 7. A copy of the Bylaws, Code of Conduct, Confidentiality, and Conflict of interest guidelines must be signed, dated by all office holders of the Association and returned to the Association’s Chairperson of the Board of Director prior to or immediately upon assuming office.
  8. 8. The Board, shall, upon receipt of recommendations from the Disciplinary Committee regarding allegations of misconduct by a member, consult with the Executive Committee and impose appropriate sanctions.

5.2.2       Mode of Election

  1. a. Members may nominate potential Board members for election to ensure due diligence and consideration by the Executive Committee and existing Board of Directors.
  2. b. If considered eligible, each recommended candidate shall be invited to address the general assembly on his/her vision for ICCA, the capability and suitability to act as a director of the Association.
  3. c. The composition of the membership of the Board shall be not less than five (5) but not more than nine (9) persons in number. If for any reason there is a need to fill a vacant position in the Board election may be held at

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any convenient time for such purpose, and on the same terms and conditions as stipulated in the provisions of section 5.2.1 of this constitution.

  1. d. Ratification or rejection vote by general assembly shall conclude this process.

5.2.3       Term of the Board

  1. a. A Board appointment is for a term of five years, provided that such members(s) continue to meet the eligibility criteria.
  2. b. Where the tenure of all existing Board members has run its course and there are no potential candidates being processed, an election to elect a new Board shall be held at the AGM and no later than six weeks following the election of a new executive

Article 6: Termination of Membership

6.1   Resignation

  1. a. A member of the Board of Directors may resign by delivering or mailing to the President/Secretary a letter of resignation that shall be deemed to become effective upon receipt or on the date specified therein.
  2. b. The member shall remain liable for payment of any dues, assessments, or other sums levied or which may become payable by such member to the Association before the effective date of the resignation.

6.2          Expelled for Non-Payment of Dues

  1. a. Any member who fails to pay any dues payable to the Association within a given time stipulated by the house or executive meeting, may be suspended, and when he/she fails to redeem his/her membership after a set period, may then be expelled from the Association.
  2. b. Such a member may re-register for membership after the payment of all outstanding dues including the registration fee at the time of re-application.

6.3         Disciplinary Committee

A standing disciplinary committee shall be set up by the general meeting to investigate and recommend appropriate sanctions against any misdemeanor by a member. The Disciplinary Committee, upon receiving evidence shall investigate the allegations against a member, issue notices of allegations to the member as per the provisions of sections 6.4(B) and (C), hold written or oral hearings as applicable and recommend appropriate sanctions to the Board, who shall, in consultation with the Executive Committee impose sanctions.

6.4          Expulsion, Discipline or Suspension               

On the recommendation of the disciplinary committee, a member may be expelled or suspended for a given time for a conduct unbecoming of the image and integrity of the Association.

6.4 (A) All allegations of misconduct against a member must be served in writing and delivered by personal service or by registered mail to the member’s last known address.

In less serious cases the member shall be given an opportunity to make written submissions to the disciplinary committee, and in cases of grave misconduct the member shall have the right of oral hearing before the disciplinary committee and the right of cross examination.

6.4(B) Notice of misconduct by the disciplinary committee to a member must specify the nature of the charge and give the member a reasonable opportunity to answer the charge.

6.5          Misconduct

  1. a. A member, on the recommendation of the disciplinary committee may be suspended, or be required to make a written or oral apology to the meeting, or may be fined in addition to all of the above.
  2. b. On the expiration of a suspension order, the affected member shall redeem his/her membership by complying with all attendant sanctions, including payment of all dues, levies, fines, and/or contributions made while he or she was on suspension.
  3. c. In case of expulsion, such member may reregister for membership after the payment of all outstanding dues including the registration fee at the time of the re-application and reconsideration.
  4. d. For disruption of proceedings of the meeting by a member, the president has the authority to force or order the member out of the meeting.

6.6          Grave Misconduct

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Where allegation of grave misconduct is established is established against a member appropriate action may be taken against a nonconforming member. Grave misconduct is any conduct that is inimical to, or threatens the very existence of ICCA as a body, or any conduct that causes or could bring ICCA into disrepute.

6.7          Interests and assets of the Association

  1. a. Upon resignation, or expulsion, or cancellation of membership in the Association, a member shall lose all rights and benefits of this Association.
  2. b. All property of the Association in his/her possession shall be returned complete, within one (1) week from the effective date of such resignation, expulsion, or cancellation of membership.

Article 7: Organs of ICCA

The organs of ICCA shall comprise the following:

  1. 1. The General Assembly (The General Meeting).
  2. 2. The Board of Directors
  3. 3. The Executive Committee

7.1          The General Assembly

The General Assembly shall:

  1. a. consists of all registered members of the Igbo Canadian Community Association;
  2. b. meets regularly as provided in this constitution;
  3. c. be vested with the responsibility of ensuring the welfare of members;
  4. d. be the custodian of the other arms of the organization, that is, the Board of Directors and Executive Committee;
  5. e. Shall deliberate and vote on any matters of importance specifically brought into the house for consideration by the Board of Directors and the Executive Committee or upon the introduction of a motion supported by a member in a general meeting.

7.2               Board of Directors

  1. a. ICCA shall have a Board of Directors of no less than three (5) people and no more than fifteen (9), who must be at least 18 years of age and who are qualified to discharge duties of the Board, and shall be appointed by the general membership at the Annual General meeting on recommendation of the Executive Committee following due diligence by the Executive and existing Board members.
  2. b. Members of the Board will be appointed for a period of at least five years, and may be re-appointed at the Association’s Annual General Meeting (AGM).
  3. c. The Board of Directors shall be responsible for organizing ICCA in all not-for-profit matters.
  4. d. The Board shall have oversight function on the administrative body of the Association.
  5. e. The Board will be vested with sourcing funds from donor agencies and works for the success of the program of the Association.
  6. f. The Board in concert with the executive shall make policies that are approved by the general house that will enhance the smooth running of the organization as a registered not for profit organization.
  7. g. It shall have the power in concert with the executive to employ well-qualified person that will carry out the day-to-day running of Igbo House.
  8. h. The Board of Directors shall be responsible for the general oversight of the activities of the Association.

7.3             Executive Committee

The Executive Committee shall comprise of the following elected Officers, one of which must be a woman:

1              President                              

  1. 2. Vice President

3              General Secretary              

4              Assistant General Secretary             

5              Social Secretary                  

6              Public Relations Officer

7              Treasurer             

8              Financial Secretary

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9              Assistant Financial Secretary

10            Ex-Officio              

7.3.1 The Ex-officio members of the Executive Committee shall be the immediate past president and secretary, provided he or she is a member in good standing and was not removed from office.

7.3.2 The Executive Committee shall be responsible for the running of the General Assembly and governance of the association.

7.3.3 Each member of the Executive shall have access to all documents, property, and information relating to his or her office in ICCA. Each such executive shall be accountable to the President for the release, use, integrity, and confidentiality of such documents, property or information. In turn, the President shall be accountable to the Board of Directors for actions of the Executives.

7.3.4 All Executive offices of the Association are voluntary. There is no remuneration for holding such position in the association.

7.3.5 A meritorious service may be recognized with an award after an officer has finished his term of office.

7.3.6 Executive members report to the President, who in turn reports to the Board of Directors of ICCA.

7.3.7 The Board of Directors shall declare vacant the position and office of any member of the Executive Committee who in the absent of compelling reason is absent in a three month period from a general meeting of the whole house.

7.4          Standing Committees

Standing Committees shall include:

  1. a. Disciplinary Committee:

Disciplinary Committee, to be appointed by the Executive Committee and approved by the General Assembly, shall comprise three (3) members of ICCA in good standing who have a working knowledge of the ICCA Constitution and By-Laws.

  1. b. Audit Committee: Audit Committee, comprising three (3) members of ICCA in good standing each to be nominated by a member of ICCA in good standing supported by two (2) other members in good standing, at a general meeting and approved by the general assembly.
  2. c. Immigration Resettlement Committee: Immigration and Resettlement Committee, comprising three (3) members of ICCA in good standing to be appointed by the Executive Committee and approved by the General Assembly.
  3. d. Seniors Activity Committee: Seniors Activity Committee, comprising of at least three (3) members in good standing to be appointed by the Executive Committee and approved by the General Assembly.
  4. e. Igbo House Committee: Igbo House Committee shall comprise all Presidents of registered Satellite Organizations and three other members appointed by the Board, the Executive Committee and the General House.
  5. f. Igbo Heritage Language Committee: Igbo Heritage Language School Committee, appointed by the General House, in accordance with requirements of the Metropolitan Toronto District/Separate School Board.
  6. g. Youth Participation Committee: Youth Participation Committee, comprising a minimum of three (3) members (two of which must under the age of 29), in good standing to be appointed by the Executive Committee and approved by the General Assembly.

7.5          Ad Hoc Committee –

An Ad Hoc Committee shall be appointed by the Executive Committee or the General Assembly when the need arises. The Committee’s duties are specific and expire when on completion of their tasks as spelled out by the constituting body. No ad hoc committee duty and span shall spill over to a new executive term of office. An Ad Hoc Committee is not a Standing Committee.

Article 8: Functions of Offices of ICCA

8.1          The Executive Committee

The Executive Committee shall perform the following:

  1. a. exercises all the executive powers of ICCA;
  2. b. present a program and budget to the Board of Directors for concurrence within 30 days of its election and within 60 days of its election to the general meeting for approval;

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  1. c. presents an annual plan for the coming year
  2. d. Have power to approve expenditures not exceeding five hundred dollars $500.00 for any single project.
  3. e. Present to general assembly every Executive approval for ratification at next sitting of the General Assembly after such approvals.

8.2          The President

The President of ICCA shall perform the following:

  1. a. be the Chief Executive Officer of the Association and shall ensure that all Executive members discharge their duties diligently;
  2. b. abide by all the provisions of this Constitution and uphold its integrity at all times;
  3. c. preside over all meetings of the General Assembly of ICCA, the Executive Committee and special/emergency meetings;
  4. d. take direction from the Board of Directors and the General Assembly;
  5. e. Be a dynamic, progressive, goal-oriented individual with a detailed set of objective to be accomplished for ICCA and presented before the Election Day.
  6. f. cast a tie-breaking vote at all General Assembly meetings of ICCA voting when necessitated;
  7. g. ensure that the Association’s accounts are in good order and advises the Treasurer to present a financial report to the general meeting at least twice a year;
  8. h. be a signatory to the general accounts of the Association;
  9. i. be the main representative and or spokesperson of the Association and can delegate such duty to any appropriate member of the Association;
  10. j. Summon all Executive and General Meetings of ICCA through the General Secretary.
  11. k. Together with Financial Secretary and Treasurer be signatory to ICCA bank account.
  12. l. Together with the Financial Secretary and Treasurer be signatory to all ICCA cheques, and in addition to the Treasurer be signatory to all ICCA expense voucher approvals.
  13. m. ensure accurate financial report of all the association’s activities to be presented to the General House;
  14. n. Render in writing, to the General Assembly, a Report of his/her stewardship and that of his executive at the Annual General Meeting marking the end of the term of office of his/her executive.

8.3          Vice President

The Vice President shall perform the following:

  1. a. Abide by all the provisions of this Constitution and uphold its integrity at all times.
  2. b. take direction from the President;
  3. c. assist the president in his/her responsibilities
  4. d. Succeed the president if he/she is unable to complete his/her term of office; such succession shall be automatic.
  5. e. act for the President in his or her absence excluding signatory to the Association Account;
  6. f. liaise with other members of the Executive to ensure proper functioning of the Executive Committee;
  7. g. head the Finance Committee;
  8. h. succeed the president if he/she is unable to complete his/her term of office; such succession shall be automatic;
  9. i. discharge duties as delegated by the President or Executive Committee;
  10. j. Be the chairperson of the “Immigration and Resettlement Committee.”
  11. k. Assist in every other capacity in the Executive Committee.

8.4          General Secretary

The General Secretary of the ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the president and the General House;

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  1. c. issue or cause to be issued notices of all meeting of the Executive and General House when directed to do so by the president;
  2. d. attend meetings of the executive and general members, and shall enter or cause to be entered the minutes of all the proceedings; such proceedings shall be entered in the minutes’ book kept for that purpose;
  3. e. be responsible for the safe keeping of properties of the Association including all books, certificates, reports, and all other documents and records designated by the executive committee, except documents relating to the accounts of the Association;
  4. f. be responsible for all correspondence within and outside the Association
  5. g. Make records of minutes available to ICCA members before the commencement of the next General Assembly meeting of ICCA.
  6. h. Be responsible for all correspondence of ICCA.
  7. i. Regularly update the membership list of ICCA.
  8. j. publish the list of all eligible candidates and voters list of members in good standing for all General Assembly Elections
  9. k. Perform all duties incidental to the office of secretary and such other duties as may be designed to him by the Association.

8.5          Assistant General Secretary

Assistant General Secretary shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the President and the General Secretary;
  3. c. assist and co-operate with the General Secretary in all his/her duties;
  4. d. Succeed the General Secretary if he/she is unable to complete his/her term of office. Such succession shall be automatic;
  5. e. Be secretary to any committee so appointed unless appointed Chairperson of such committee advises otherwise.

8.6          Treasurer

The Treasurer of ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. Take direction from the president;
  3. c. keep accurate records of the assets, receipts, expenditures and debts of the Association in the books provided for the purpose;
  4. d. Be responsible for all monetary records and control of ICCA General Assembly account(s);
  5. e. Together with Financial Secretary and the President be signatory to ICCA bank account.
  6. f. Be the only custodian of ICCA General Assembly account(s);
  7. g. Practice generally accepted accounting principles and prepare and render a comprehensive income/expenditure statements to the General Assembly membership semi-annually or when required and in any case, at the end of his/her term of office;
  8. h. Submit all necessary information for a progressive audit by the Audit Committee and in any case, at least twice a year;
  9. i. Render to the President and/or the Executive Committee, in their meetings, or wherever required of him/her, an account of all his transactions as Treasurer;
  10. j. Prepare an annual budget of the Association in cooperation with the Executive Committee;
  11. k. Take charge of all monies collected by the Financial Secretary, within three (3) business days of such collection and issue a receipt to the Financial Secretary;
  12. l. Operate bank accounts of the Association and shall be signatory to all accounts; including ICCA General Assembly expense vouchers;
  13. m. Ensure accurate financial report of all Association’s activities is presented to the General House.
  14. n. Preside in the absence of the president and the vice president, at an executive or general meeting of ICCA.

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  1. o. Present a detailed financial report at the end of each fiscal year in accordance with the budgetary proposed presented at the beginning of the Executives’ term of office. Such a detailed financial report shall be presented at a General Assembly meeting, marking the end of each fiscal year.

8.7          Financial Secretary

The Financial Secretary shall perform the following:

  1. a. Abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. Take direction from the president;
  3. c. Hand over all moneys collected to the Treasurer within three (3) business days, who in turn shall issue him/her a receipt of acknowledgements;
  4. d. In the absence of the Treasurer, moneys shall be handed over to the President
  5. e. Keep record of moneys collected and register of financial standings of members.
  6. f. Together with President and Treasurer, be signatory to ICCA bank account.
  7. g. Maintain a consecutively numbered ICCA receipt booklet, which shall be issued in triplicate for all monies collected;
  8. h. Prepare a payment voucher for all payment by ICCA, which can only be made by cheque, with duplicate copies in the custody of Treasurer;
  9. i. Issue and validate membership status.
  10. j. Ensure accurate financial report of all association’s activities be presented to the general house.

8.8          Social Secretary

The Social Secretary of ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the president;
  3. c. be responsible for the social activities of the Association;
  4. d. stimulate or cause the right atmosphere for cordial communion among members;
  5. e. relate with members on a one to one in order to promote continued interest in the Association;
  6. f. plan and execute, in conjunction with the other members of the Executive, activities that shall foster congeniality among members;
  7. g. ensure orderliness during meetings of the Association;
  8. h. executes orders as directed by the President during meetings;
  9. i. be responsible for the promotional activities of the Association whenever required;
  10. j. Ensure accurate financial report of all association’s activities is presented to the general house.

8.9          Public Relations Officer (PRO)

The PRO of ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the president;
  3. c. establish machinery for advertisement, publicity programs including fund raising;
  4. d. promote the interest of ICCA in print and electronic media in consultation with the Executive Committee provided such publications would not interfere with the duties and functions of the officers of ICCA;
  5. e. Promote a positive image of ICCA and the Igbo community in carrying out his/her duties to ICCA.

Article 9: Meetings

9.1          Fiscal Year of ICCA

9.1.1       The fiscal year of ICCA begins in January 1st and ends December 31st of each and every year.

9.1.2       The Annual General Meeting of ICCA shall take place in November of each and every fiscal year date to be determined by the Executive in consultation with the Board of Directors.

9.2          Executive Meetings

9.1.1       The president may call executive meetings at such times and places as he/she may designate.

9.1.2       The Executive shall meet as often as deemed necessary at the discretion of the President.

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9.1.3       Any five (5) members of the Executive may jointly call a special meeting, if necessary. All resolutions and/or decisions in such meetings are subject to approval at the next general meeting.

9.1.4       An executive member may designate another executive member to present his report in his absence.

 

 

Vote of No Confidence

9.1.5       A vote of no confidence is passed when 2/3 of the executive members present in an executive meeting vote in a ballot supporting such a motion and must be confirmed by the members in the general meeting by a simple majority.

9.1.7       Questions arising at any meeting shall be decided by a simple majority of votes cast, where there is a tie, the president/presiding Officer’s vote shall decide.

9.2          General Assembly/General Assembly Meeting

9.2.1       The general meetings of the Association shall be held bi-monthly on the 3rd Sunday of every other month starting in the month of February each year.

9.2.2       The ICCA President shall be the presiding officer on all general house meetings. The start time and adjournment of the meetings are at the discretion of the President.

9.2.3       Questions arising at any meeting shall be decided by a simple majority of votes cast. Where there is a tie, the president/presiding officer’s vote shall break the tie.

9.2.4       The conduct of ICCA meetings shall be modelled on Robert’s Rule of Order, Sections 10 to 37 as specified in the 10th edition of the Book.

9.3          Emergency Meetings         

9.3.1       The Executive Committee or the Board of Directors may authorize the secretary to call emergency meeting for issue(s) that may require urgent attention.

9.3.2       Reports arising from such meetings shall be presented as minutes at the next General Meeting for deliberations and ratification by the general house.

9.4          Quorum at Meeting

Quorum at meetings shall be formed as follows;

9.4.1       A simple majority of the members of the Board of Directors shall form a quorum for the transaction of Board meetings;

9.4.2       A simple majority of the Executive Committee members shall form a quorum for the transaction of business in executive meetings;

9.4.3       Presence of two (2) members of the Executive and six (6) other members shall constitute a quorum for commencement of a general meeting;

9.4.4       Presence of two (2) members of Executive and four (4) other members shall constitute a quorum for commencement of a special meeting;

9.4.5       A simple majority of members in a meeting is required to approve an appointment of a committee and all the decisions of such committee.

9.4.6       The president/presiding officer’s discretion shall prevail to start and end a duly constituted business meeting of the Association.

9.5          Vacancies

9.5.1       Any vacancies that from time to time occur on the executive board shall be filled for the remainder of the term, from the qualified members of the Association through a by-election to be immediately called by the President in consultation with his/her executives.

9.5.2       If a vacant position has an assistant, the assistant will automatically fill the position and a new assistant will be elected.

Article 10: Code of Conduct

10.1 Unruly Behavior

10.1.1     Any member found disturbing the proceedings of the meeting, after the meeting has been called to order by the chairperson, shall be liable to a fine of twenty dollars ($20.00).

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10.1.2     If this continues after such a fine, the member may be required to leave the meeting temporary by the chairperson.

10.1.3     If the behavior continues then article 4, subsection (4.3.5) will be enforced or followed.

10.1.4     Punctuality, diligence and attendance at meetings are expected of all members of the Board of Directors and the Executive Committee.

Misappropriation of Assets of the Association

10.2 Any case of misappropriation of the assets of the association shall be referred to the Board of Directors for appropriate action.

Article 11: Finances and Banking

11.1        Revenue

The revenue of the Association shall be derived in most part from:

  1. a. Registration fees and annual dues
  2. b. Revenue yielding functions and activities
  3. c. Investments
  4. d. Donations
  5. e. Fines

11.2        Banking

  1. a. The banking business of the Association or any part of it shall be transacted with Toronto Dominion Bank (TD BANK). In the event that it is necessary for the Association to change banking institution, the Board of Directors shall make that decision on behalf of the ICCA.
  2. b. All moneys of the Association shall be deposited in a bank. The Association shall maintain three accounts as follows:-
  3. i. General Account
  4. ii. Investment Account

iii.            Igbo House Account

  1. c. In addition, the Board of Directors shall, from time to time upon recommendation from the Executive, designate a new account.
  2. d. At the end of the year the general account shall be closed with a balance of $5,000.00 any excess over and above $5,000.00 shall be transferred to investment account.

11.3        Expenditures

  1. a. The President and executive shall have a discretionary spending of not more than $500 without approval in every quarter.
  2. b. All expenditures over $500 shall be duly approved by the Board of Directors or the General house; whereas expenditures of less than five hundred dollars ($500.00) may be approved by the executive meeting.

11.4        Accountability

  1. a. All expenditures must be accounted for at the general meeting preceding the function in which the expenditures were made.
  2. b. The Association reserves the right to recover unaccounted expenditures by any legal means necessary.

11.5        Execution of Instruments

All Contracts, documents, and instruments shall be duly signed by the President and Chairman of the Board prior to execution. Where necessary, the Board may designate any member of the Association to act on behalf of the Association in signing and execution of such document.

ARTICLE 12: AUDITORS

12.1        Appointments of Auditors

  1. a. The Association shall have internal Auditors comprised of three members
  2. b. The Internal Auditors shall be required to audit the account of the Association at least once a year.
  3. c. When necessary, the Board may from time to time appoint External Auditors

Article 13: Notices

13.1        Method of Notification

                                                                                                                                                                                                                                                                                                                                                                                                                15

  1. a. Any notice or other documents to be given by the Association to a member or other persons shall be taken to be sufficiently given when delivered personally, or when mailed by prepaid ordinary or airmail to the last known address, or by fax, or by email.
  2. b. Such recorded communication shall be recorded or documented in Association record book or file.

Article 14: Elections

14.1        Election of Executives

  1. a. Election of the Executives shall be held once every two years. Elections shall be held on the 3rd Sunday of October each election year.

14.2        Electoral Committee

  1. a. Board of Directors notifies the executive and general house of the expiry of the executive term within 60 days and calls for election 30 days to the expiry date.
  2. b. The executive shall appoint an electoral committee subject to ratification by a simple majority of members in a general meeting, 30 days to the expiration of the executive. Electoral committee shall be composed of three members.
  3. c. Inauguration and swearing in of the newly elected executives shall take place in February at the first meeting of the year following the election.  

14.3        Voting

                Voting shall be by secret ballot.

14.4        Eligibility for Election

14.4.1     To be eligible to run for office a member must be in good financial standing. For clarity purposes, good financial standing means that the member would have paid all dues in the last two years if they became members during those two year period including the current year of election. For any other member who had not been registered with the association for a period of two years before the election, the good standing provisions of section 4.1.3 shall govern.

14.4.2     In addition, a member running for office must also have attended at least six general meetings.

14.4.3     To be eligible to run for the office of the President of ICCA, a member must have been registered with the association for at least five years and must be in good financial standing as defined in 4.1.3, 14.4.1) and 14.4.2) above.   Such individual must have attended at least 50% of all meetings held in the last five years.

14.5        Eligibility to Vote

14.5.1     A regular member is eligible to vote provided such member meets the requirements stipulated in section 4.1.3, and 14.4.1.

14.5.2     A new member to be eligible to vote must have been registered with the Association for the last one month before the Election Day.

ARTICLE 15: MEMBERSHIP RIGHTS AND PRIVILEGES

15.1        Without Prejudice

15.1.1     All members shall have equal access to whatever benefits or privileges that is available from the Association provided they meet the requirements as stipulated under 4.1.3.

15.1.2     For the purpose of this Article (Article 15), the following benefits shall accrue to all members in good standing as stated in 14.4.1 and 14.4.2.:

  1. a) Weddings ($250.00 plus a signed card)
  2. b) Births ($100.00 plus a signed card)
  3. c) Bereavements ($500.00 plus a condolence card)

For the purpose of this Constitution, bereavement covers the death of a spouse, a parent, and a child of a member.

Article 16: Dissolution of the Organization

16.1        In the event of dissolution of Igbo Canadian Community Association,

  1. a. Any ICCA property held by any member or legal entity shall revert to ICCA.
  2. b. All assets remaining after meeting outstanding liabilities shall be assigned to another suitable non-profit organization, fund, foundation, or corporation organized and operated exclusively for the purposes specified in the relevant Section of the Revenue Canada Agency provision for non-profit corporations.

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CONSTITUTION AND BYLAWS OF  IGBO CANADIAN COMMUNITY ASSOCIATION

(ICCA)    

TABLE OF CONTENTS

  1. A. Preamble
  2. B. Definitions

Article 1: General

1.1          Name of Organization        

1.2          Governance         

1.3          Head Office          

Article 2: Objective            

The objectives of Igbo Canadian Community Association are:  

Article 3: Powers of the Association

3.1          Fund Raising         

3.2          Employ Paid Staff and Recruit Volunteers     

3.3          Purchase or rent Premises and/or Equipment              

3.4          Research and Development             

3.5          Receive Membership Fees and Contributions               

3.6          Partnership and Collaboration         

3.7          Amendments of this Constitution & By-Laws

3.8          Residual Powers 

Article 4: Membership       

4.1          Individual Membership     

4.1.1       Eligibility for Individual Membership              

4.1.2       Individual Member Entitlement       

4.1.3       Member in Good Standing

Article 5: Eligibility for Positions      

5.1.Patrons            5

5.2          Board Member Eligibility   

   5.2.2   Mode of appointment        

5.2.3       Term of Appointment        

Article 6: Termination of Membership           

6.1   Resignation 

6.2          Expelled for Non-Payment of Dues 

6.3          Disciplinary Committee      

6.4          Expulsion or Suspension    

6.5          Misconduct          

6.6          Grave Misconduct             

6.7          Interests and assets of the Association          

Article 7: Organs of ICCA   

7.1          The General Assembly       

7.2          Board of Directors              

7.3          Executive Committee         

7.4          Standing Committees         

7.5          Ad Hoc Committee –         

Article 8: Functions of Offices of ICCA            

8.1          The Executive Committee 

8.2          The President      

8.3          Vice President     

8.4          General Secretary              

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8.5          Assistant General Secretary             

8.6          Treasurer             

8.8          Social Secretary  

8.9          Public Relations Officer (PRO)          

Article 9: Meetings             

9.1          Fiscal Year of ICCA              

9.2          Executive Meetings            

9.2          General Assembly/General House Meeting  

9.3          Emergency Meetings         

9.4          Quorum at Meeting           

9.5          Vacancies             

Article 10: Code of Conduct

10.1 Unruly Behaviour       

10.2 Misappropriation of Associations Assets              

Article 11: Finances and Banking     

11.1        Revenue

11.2        Banking 

11.3        Expenditures       

11.4        Accountability     

11.5        Execution of Instrument

ARTICLE 12: AUDITORS

12.1        Appointments of Auditors

Article 13: Notices              

13.1        Method of Notification      

Article 14: Elections            

14.1        Election of Executives        

14.2        Electoral Committee         

14.3        Voting   

14.4        Eligibility for Election        

14.5        Eligibility to Vote 

ARTICLE 15: MEMBERSHIP RIGHTS AND PRIVILEGES    29

15.1        Without Prejudice              

Article 16: Dissolution of the Organization    

CONSTITUTION AND BYLAWS OF

IGBO CANADIAN COMMUNITY ASSOCIATION (ICCA)

3

                                                                                                                                                                               

  1. A. Preamble

We, the members of the Igbo Canadian Community Association in Toronto, Ontario, Canada, in order to help engender a stronger sense of our cultural identity, enhance and strengthen the cords of unity and bonding among us and the Igbo speaking people in the diaspora, have firmly resolved that the Igbo Canadian Community Association, otherwise known as ICCA (Umunna), a Non-Profit Ontario Corporation, will be the umbrella body through which the aforesaid purposes and goals are expressed.

In consideration of the above stated we posit that:

  1. 1. ICCA shall be a ready forum through which Igbos in Canada in cooperation with other Igbos in the diaspora can express their social, cultural, and economic aspirations.
  2. 2. ICCA shall dedicate itself to enhancing Igbo community fellowship, encouraging co-operation, unity, and oneness among Igbo people: It determines to be a pillar of support and a house of ideas for Igbo leaders at home and abroad.
  3. B. Definitions

Except where otherwise provided in this Constitution,

  1. 1. “Association” means Igbo Canadian Community Association, except where otherwise stated.
  2. 2. “Board” means the Board of Directors of Igbo Canadian Community Association.
  3. 3. “By-Law” means regulations and policies made under this Constitution. In other words, any regulation or policy that is not founded in this constitution should be regarded as unconstitutional.
  4. 4. Any committees or sub-committees set up under this Constitution shall conduct their activities within the confines of their mandate and in such a manner that does contradict or conflict with the tenets of this Constitution.
  5. 5. “Director” means a Member of the Board of Directors of ICCA.
  6. 6. “Executive Committee “means the elected members of the Executive of Igbo Canadian Community Association.
  7. 7. “Ex-Officio” means the immediate past President and secretary of ICCA.
  8. 8. “Member” means any member of the Igbo Canadian Community Association as described under Article 6 of this Constitution.
  9. 9. “General Assembly” means the Igbo Canadian Community Association (ICCA) sitting in plenary or general meeting of its members.
  10. 10. “Officer” means a member of the Executive Committee.
  11. 11. “Satellite Organization” means any organized group of Igbo-speaking peoples of Nigeria delineated by geographical congruencies whether they are homogeneous communities, local government areas, states, senatorial zones or Nigerian federal constituencies in Ontario.

Article 1: General

1.1          Name of Organization

The registered name of the organization is Igbo Canadian Community Association (ICCA).

1.2          Government

ICCA is non-profit Canadian corporation that is governed by a Board of Directors.

1.3          Head Office

The head office of the Association shall be in the greater Toronto area, in the Province of Ontario, and such place therein as the executives and the general assembly from time-to-time may decide. The association’s mailing addresses is 680 Scarlett Road, Toronto, Ontario M9P 2T4

Article 2: Objective

The objectives of Igbo Canadian Community Association are:

  1. i) To create a consciousness of the core values of Igbo culture amongt our membership.
  2. ii) To serve as a common forum for Igbo people in Canada to nurture a sense of oneness and encourage the

socio-economic, cultural and educational development of members.

4                                             

iii)            To partner with the Provincial Boards of Education of Ontario and affiliate bodies, to sustain the life of the Igbo Heritage Language School. ICCA shall remain the only body of contact between the aforesaid bodies of education and the Igbo community in Ontario.

  1. iv) To promote Igbo Heritage and Culture through Igbo Heritage Day Celebrations and through Igbo Heritage Language School Activities.
  2. v) To strive towards the attainment of social justice, fairness, and equal protection of the laws for all its members in Ontario.
  3. vi) To establish and operate an Igbo House – a centre to be used for workshop training program, meetings, hobbies, recreation, drama, arts exhibition, cultural events, music and handicrafts for the general public and for participating members’ interests.

vii)           To assist new immigrants with immigration orientation services in order to facilitate their integration into the community.

viii)          To provide support and assistance as appropriate, to our seniors and ensuring that they actively participate in cultural education of youth and impart career mentoring to youth seeking insight into professions from where seniors retired thus sparing seniors the ravages of isolation.

  1. ix) To provide support and assistance to our seniors and to encourage our seniors to participate in mentorship programs that will educate our youth on Igbo heritage, core values and personality.
  2. x) To support affiliate satellite Igbo cultural community associations and all Igbo associations in Canada when called upon to do so.

Article 3: Powers of the Association

We, the Igbo Canadian Community Association (ICCA), give ourselves as a group, the power to perform the following:

3.1          Fund Raising

ICCA shall raise funds to carry out its objectives in accordance with the terms and conditions stipulated by the Ontario Corporations Act for not-for-profit organizations, the Corporations Act of Canada and all relevant laws, rules and regulations.

3.2          Employment of Paid contractors/Staff and Recruitment of Volunteers

ICCA shall employ paid contractors and/or staff, and recruit volunteers to carry out its objectives as the need arises, provided it reflects relevance to job done in accordance with articles of incorporation.

3.3          Purchase or rent Premises and/or Equipment

ICCA shall purchase or rent premises for the conduct of its activities when necessary. The organization from time to time may rent equipment to facilitate delivery of its activities.

3.4          Research and Development

Research and development being the mainstay of any thriving organization, ICCA shall from time to time conduct needs assessment research and other relevant research to help chart its course in community development

3.5          Receive Membership Fees and Contributions

ICCA shall receive membership fee contributions in accordance with Article 4.1.1 a.,   4.1.3 c., and 4.2.1 of this constitution.   In addition, the Association may receive donations from individuals and organizations who wish to contribute to the activities of the Association.

3.6          Partnership and Collaboration

ICCA may liaise, partner and collaborate with different organizations in order to achieve common goals in community development and in fulfilment of the objectives of ICCA.

3.7          Amendments of this Constitution & By-Laws

  1. a. This Constitution and By-Laws may be amended by the committee appointed by the Executive and approved at a general meeting by two thirds majority of votes cast.
  2. b. A member may introduce amendment to this Constitution and By-Laws by a motion in writing, submitted to the Executive Committee and the Board of Directors at least four weeks before the commencement of the meeting in which the proposed amendment will be debated. The Executives and the Board shall deliberate                                                                                                                                                                                                                                                                                                                                 5

such amendment within the stipulated 4 weeks prior to presenting it at the general meeting for debate, adoption or dismissal. The motion for an amendment of the Constitution must pass by at least two thirds of the members sitting in a general meeting.

3.8          Residual Powers

ICCA may, from time to time take any other action within the law necessary to achieve its objectives set out above. Residual or retained powers is only applicable through resolutions by the general membership of ICCA exercising their vote by simple majority.

Article 4: Membership

4.1          Individual Membership

4.1.1       Eligibility for Individual Membership

  1. a. All persons of Igbo origin, their off-springs and spouses are deemed eligible for membership upon payment of a onetime registration fee and monthly/annual dues as may be decided from time to time by the members in a general meeting.
  2. b. Where it is considered that membership would be detrimental to the aims and activities of ICCA, the Executive Committee and Board of Directors shall recommend refusing membership terminating or suspending the membership of any member by resolution passed at a meeting and ratified by a simple majority of the members of ICCA in a general meeting.

4.1.2       Individual Member Entitlement

  1. a. Shall be entitled to vote at all meetings of the Association
  2. b. Can be elected into any executive position and/or committee.
  3. c. Shall be accorded to all rights and privileges that come with being a member.
  4. d. To continue to enjoy these rights and privileges, a member must be in good standing and conform to expected conduct and behavior.

4.1.3       Member in Good Standing

  1. a. A member in good standing shall be one who attends meetings and must not have been absent without excuse/accepted reason for more than 33% of all meetings within a 12 month period, or since registration, whichever period is shorter.
  2. b. Such excuse/accepted reason for absence must be presented in a meeting and noted in that meeting’s minutes.

Annual membership dues shall presently be set at $100.00 per individual and $150.00 per family. The amount of such dues may be changed by a request submitted to the Board and the Executive no later than four weeks of the meeting in which such a proposal is to be debated and passed by not less than two thirds of the members in a sitting of the general assembly.

  1. c. In addition, that person must not be in arrears for more than fifty dollars ($50.00) of all debts owed to ICCA either in membership dues, annual dues, pledges or donations.

Article 5: Eligibility for Positions

5.1. Patrons

The Association shall have provision for patrons and Matrons. However, these positions are not mandatory.

5.1.1       Mode of appointment - The positions shall be filled by appointments from a nomination list submitted in confidence by members to the Executive and Board of Directors. The general meeting shall approve such appointments and the position of Patron shall be filled by a vote by simple majority of the members at a general meeting.

5.1.2       Term - The tenure shall continue as long as a patron continues to meet the eligibility criteria, and is/are still willing to serve.

5.1.3       Eligibility - Patrons are respected and revered members of the community.

  1. a. The position of a patron is not subject to election, but based on worthy contribution (not necessarily financial) towards the improvement of our community. Such appointments shall consider the cherished traditions

                                                                                                                                                                                               

                                                                                                                                                                                                                                                                                                                                                                                                                6

of the Igbo culture that recognizes and rewards good character outstanding contributions to the community and shall not be based solely on such matters as wealth, or social status.

  1. b. A Patron must be impeccable by way of character.
  2. c. Must always be found to be above board on issues that affect our Association.
  3. d. The person shall be in a position to give good counselling to the Association.
  4. e. Is strongly supportive of the objectives of the Association and can protect and defend the interests of the Association.
  5. f. Shall be in a position to support financially and otherwise the initiatives of the Association  

Board of Directors

5.2          Board Member Eligibility

5.2.1       Board Eligibility is governed by the association’s Article of Incorporation and in accordance with provisions of the Ontario Corporations Act for not-for-profit organizations in addition to Article 5, Section 2, subsection 5.2.2 to 5.2.7 below.

  1. a. Board members are respected and industrious members of the Association.
  2. b. Elections shall be based on an individual’s worthy contribution towards the improvement of our Association. Such an individual must show vision, leadership and innovation.
  3. c. The person must be of an impeccable character and must always be found to be above board on issues that affect our Association.
  4. d. The person shall be in a position to give good counsel to the Association.
  5. e. Is strongly supportive of the objectives of the Association, can protect and defend the interests of the Association.
  6. f. Shall be in a position to articulate initiatives and direction for the progress and advancement of the Association.

5.2.1A    Functions of the Board

The function of the Board shall encompass the following:

  1. 1. Establish and articulate goals, and the long-term vision of ICCA
  2. 2. Ensure financial stability of ICCA by raising funds when necessary and helping the Executive to establish financial policies and strategies that will ensure continued financial solvency of ICCA
  3. 3. Ensure that all activities and functions of ICCA meet regulatory guidelines and laws of the government of Ontario for non-for-profit organizations.
  4. 4. The Chairperson of the Board of Directors in consultation with other Board members shall authorize the disbursement of any funds of the association by the Executive Committee that is in excess of $500. 00
  5. 5. No member of the Executive Committee shall be signatory to any of the bank accounts of ICCA without a written letter of introduction to the bank by the Chairman of the Board of Directors.
  6. 6. Upon the election of a new Chairperson of the Board of Directors, the outgoing Chairperson shall, as soon as possible, introduce the new Chairperson of the Board of Directors to the bank and ensure that the signatures to the bank are updated to reflect the change.
  7. 7. A copy of the Bylaws, Code of Conduct, Confidentiality, and Conflict of interest guidelines must be signed, dated by all office holders of the Association and returned to the Association’s Chairperson of the Board of Director prior to or immediately upon assuming office.
  8. 8. The Board, shall, upon receipt of recommendations from the Disciplinary Committee regarding allegations of misconduct by a member, consult with the Executive Committee and impose appropriate sanctions.

5.2.2       Mode of Election

  1. a. Members may nominate potential Board members for election to ensure due diligence and consideration by the Executive Committee and existing Board of Directors.
  2. b. If considered eligible, each recommended candidate shall be invited to address the general assembly on his/her vision for ICCA, the capability and suitability to act as a director of the Association.
  3. c. The composition of the membership of the Board shall be not less than five (5) but not more than nine (9) persons in number. If for any reason there is a need to fill a vacant position in the Board election may be held at

                                                                                                                                                                                                7

any convenient time for such purpose, and on the same terms and conditions as stipulated in the provisions of section 5.2.1 of this constitution.

  1. d. Ratification or rejection vote by general assembly shall conclude this process.

5.2.3       Term of the Board

  1. a. A Board appointment is for a term of five years, provided that such members(s) continue to meet the eligibility criteria.
  2. b. Where the tenure of all existing Board members has run its course and there are no potential candidates being processed, an election to elect a new Board shall be held at the AGM and no later than six weeks following the election of a new executive

Article 6: Termination of Membership

6.1   Resignation

  1. a. A member of the Board of Directors may resign by delivering or mailing to the President/Secretary a letter of resignation that shall be deemed to become effective upon receipt or on the date specified therein.
  2. b. The member shall remain liable for payment of any dues, assessments, or other sums levied or which may become payable by such member to the Association before the effective date of the resignation.

6.2          Expelled for Non-Payment of Dues

  1. a. Any member who fails to pay any dues payable to the Association within a given time stipulated by the house or executive meeting, may be suspended, and when he/she fails to redeem his/her membership after a set period, may then be expelled from the Association.
  2. b. Such a member may re-register for membership after the payment of all outstanding dues including the registration fee at the time of re-application.

6.3         Disciplinary Committee

A standing disciplinary committee shall be set up by the general meeting to investigate and recommend appropriate sanctions against any misdemeanor by a member. The Disciplinary Committee, upon receiving evidence shall investigate the allegations against a member, issue notices of allegations to the member as per the provisions of sections 6.4(B) and (C), hold written or oral hearings as applicable and recommend appropriate sanctions to the Board, who shall, in consultation with the Executive Committee impose sanctions.

6.4          Expulsion, Discipline or Suspension               

On the recommendation of the disciplinary committee, a member may be expelled or suspended for a given time for a conduct unbecoming of the image and integrity of the Association.

6.4 (A) All allegations of misconduct against a member must be served in writing and delivered by personal service or by registered mail to the member’s last known address.

In less serious cases the member shall be given an opportunity to make written submissions to the disciplinary committee, and in cases of grave misconduct the member shall have the right of oral hearing before the disciplinary committee and the right of cross examination.

6.4(B) Notice of misconduct by the disciplinary committee to a member must specify the nature of the charge and give the member a reasonable opportunity to answer the charge.

6.5          Misconduct

  1. a. A member, on the recommendation of the disciplinary committee may be suspended, or be required to make a written or oral apology to the meeting, or may be fined in addition to all of the above.
  2. b. On the expiration of a suspension order, the affected member shall redeem his/her membership by complying with all attendant sanctions, including payment of all dues, levies, fines, and/or contributions made while he or she was on suspension.
  3. c. In case of expulsion, such member may reregister for membership after the payment of all outstanding dues including the registration fee at the time of the re-application and reconsideration.
  4. d. For disruption of proceedings of the meeting by a member, the president has the authority to force or order the member out of the meeting.

6.6          Grave Misconduct

                                                                                                                                                                                                8

Where allegation of grave misconduct is established is established against a member appropriate action may be taken against a nonconforming member. Grave misconduct is any conduct that is inimical to, or threatens the very existence of ICCA as a body, or any conduct that causes or could bring ICCA into disrepute.

6.7          Interests and assets of the Association

  1. a. Upon resignation, or expulsion, or cancellation of membership in the Association, a member shall lose all rights and benefits of this Association.
  2. b. All property of the Association in his/her possession shall be returned complete, within one (1) week from the effective date of such resignation, expulsion, or cancellation of membership.

Article 7: Organs of ICCA

The organs of ICCA shall comprise the following:

  1. 1. The General Assembly (The General Meeting).
  2. 2. The Board of Directors
  3. 3. The Executive Committee

7.1          The General Assembly

The General Assembly shall:

  1. a. consists of all registered members of the Igbo Canadian Community Association;
  2. b. meets regularly as provided in this constitution;
  3. c. be vested with the responsibility of ensuring the welfare of members;
  4. d. be the custodian of the other arms of the organization, that is, the Board of Directors and Executive Committee;
  5. e. Shall deliberate and vote on any matters of importance specifically brought into the house for consideration by the Board of Directors and the Executive Committee or upon the introduction of a motion supported by a member in a general meeting.

7.2               Board of Directors

  1. a. ICCA shall have a Board of Directors of no less than three (5) people and no more than fifteen (9), who must be at least 18 years of age and who are qualified to discharge duties of the Board, and shall be appointed by the general membership at the Annual General meeting on recommendation of the Executive Committee following due diligence by the Executive and existing Board members.
  2. b. Members of the Board will be appointed for a period of at least five years, and may be re-appointed at the Association’s Annual General Meeting (AGM).
  3. c. The Board of Directors shall be responsible for organizing ICCA in all not-for-profit matters.
  4. d. The Board shall have oversight function on the administrative body of the Association.
  5. e. The Board will be vested with sourcing funds from donor agencies and works for the success of the program of the Association.
  6. f. The Board in concert with the executive shall make policies that are approved by the general house that will enhance the smooth running of the organization as a registered not for profit organization.
  7. g. It shall have the power in concert with the executive to employ well-qualified person that will carry out the day-to-day running of Igbo House.
  8. h. The Board of Directors shall be responsible for the general oversight of the activities of the Association.

7.3             Executive Committee

The Executive Committee shall comprise of the following elected Officers, one of which must be a woman:

1              President                              

  1. 2. Vice President

3              General Secretary              

4              Assistant General Secretary             

5              Social Secretary                  

6              Public Relations Officer

7              Treasurer             

8              Financial Secretary

                                                                                                                                                                                                9

9              Assistant Financial Secretary

10            Ex-Officio              

7.3.1 The Ex-officio members of the Executive Committee shall be the immediate past president and secretary, provided he or she is a member in good standing and was not removed from office.

7.3.2 The Executive Committee shall be responsible for the running of the General Assembly and governance of the association.

7.3.3 Each member of the Executive shall have access to all documents, property, and information relating to his or her office in ICCA. Each such executive shall be accountable to the President for the release, use, integrity, and confidentiality of such documents, property or information. In turn, the President shall be accountable to the Board of Directors for actions of the Executives.

7.3.4 All Executive offices of the Association are voluntary. There is no remuneration for holding such position in the association.

7.3.5 A meritorious service may be recognized with an award after an officer has finished his term of office.

7.3.6 Executive members report to the President, who in turn reports to the Board of Directors of ICCA.

7.3.7 The Board of Directors shall declare vacant the position and office of any member of the Executive Committee who in the absent of compelling reason is absent in a three month period from a general meeting of the whole house.

7.4          Standing Committees

Standing Committees shall include:

  1. a. Disciplinary Committee:

Disciplinary Committee, to be appointed by the Executive Committee and approved by the General Assembly, shall comprise three (3) members of ICCA in good standing who have a working knowledge of the ICCA Constitution and By-Laws.

  1. b. Audit Committee: Audit Committee, comprising three (3) members of ICCA in good standing each to be nominated by a member of ICCA in good standing supported by two (2) other members in good standing, at a general meeting and approved by the general assembly.
  2. c. Immigration Resettlement Committee: Immigration and Resettlement Committee, comprising three (3) members of ICCA in good standing to be appointed by the Executive Committee and approved by the General Assembly.
  3. d. Seniors Activity Committee: Seniors Activity Committee, comprising of at least three (3) members in good standing to be appointed by the Executive Committee and approved by the General Assembly.
  4. e. Igbo House Committee: Igbo House Committee shall comprise all Presidents of registered Satellite Organizations and three other members appointed by the Board, the Executive Committee and the General House.
  5. f. Igbo Heritage Language Committee: Igbo Heritage Language School Committee, appointed by the General House, in accordance with requirements of the Metropolitan Toronto District/Separate School Board.
  6. g. Youth Participation Committee: Youth Participation Committee, comprising a minimum of three (3) members (two of which must under the age of 29), in good standing to be appointed by the Executive Committee and approved by the General Assembly.

7.5          Ad Hoc Committee –

An Ad Hoc Committee shall be appointed by the Executive Committee or the General Assembly when the need arises. The Committee’s duties are specific and expire when on completion of their tasks as spelled out by the constituting body. No ad hoc committee duty and span shall spill over to a new executive term of office. An Ad Hoc Committee is not a Standing Committee.

Article 8: Functions of Offices of ICCA

8.1          The Executive Committee

The Executive Committee shall perform the following:

  1. a. exercises all the executive powers of ICCA;
  2. b. present a program and budget to the Board of Directors for concurrence within 30 days of its election and within 60 days of its election to the general meeting for approval;

                                                                                                                                                                                                                                                                                                                                                                                                                10

  1. c. presents an annual plan for the coming year
  2. d. Have power to approve expenditures not exceeding five hundred dollars $500.00 for any single project.
  3. e. Present to general assembly every Executive approval for ratification at next sitting of the General Assembly after such approvals.

8.2          The President

The President of ICCA shall perform the following:

  1. a. be the Chief Executive Officer of the Association and shall ensure that all Executive members discharge their duties diligently;
  2. b. abide by all the provisions of this Constitution and uphold its integrity at all times;
  3. c. preside over all meetings of the General Assembly of ICCA, the Executive Committee and special/emergency meetings;
  4. d. take direction from the Board of Directors and the General Assembly;
  5. e. Be a dynamic, progressive, goal-oriented individual with a detailed set of objective to be accomplished for ICCA and presented before the Election Day.
  6. f. cast a tie-breaking vote at all General Assembly meetings of ICCA voting when necessitated;
  7. g. ensure that the Association’s accounts are in good order and advises the Treasurer to present a financial report to the general meeting at least twice a year;
  8. h. be a signatory to the general accounts of the Association;
  9. i. be the main representative and or spokesperson of the Association and can delegate such duty to any appropriate member of the Association;
  10. j. Summon all Executive and General Meetings of ICCA through the General Secretary.
  11. k. Together with Financial Secretary and Treasurer be signatory to ICCA bank account.
  12. l. Together with the Financial Secretary and Treasurer be signatory to all ICCA cheques, and in addition to the Treasurer be signatory to all ICCA expense voucher approvals.
  13. m. ensure accurate financial report of all the association’s activities to be presented to the General House;
  14. n. Render in writing, to the General Assembly, a Report of his/her stewardship and that of his executive at the Annual General Meeting marking the end of the term of office of his/her executive.

8.3          Vice President

The Vice President shall perform the following:

  1. a. Abide by all the provisions of this Constitution and uphold its integrity at all times.
  2. b. take direction from the President;
  3. c. assist the president in his/her responsibilities
  4. d. Succeed the president if he/she is unable to complete his/her term of office; such succession shall be automatic.
  5. e. act for the President in his or her absence excluding signatory to the Association Account;
  6. f. liaise with other members of the Executive to ensure proper functioning of the Executive Committee;
  7. g. head the Finance Committee;
  8. h. succeed the president if he/she is unable to complete his/her term of office; such succession shall be automatic;
  9. i. discharge duties as delegated by the President or Executive Committee;
  10. j. Be the chairperson of the “Immigration and Resettlement Committee.”
  11. k. Assist in every other capacity in the Executive Committee.

8.4          General Secretary

The General Secretary of the ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the president and the General House;

                                                                                                                                                                                                                                                                                                                                                                                                                11

  1. c. issue or cause to be issued notices of all meeting of the Executive and General House when directed to do so by the president;
  2. d. attend meetings of the executive and general members, and shall enter or cause to be entered the minutes of all the proceedings; such proceedings shall be entered in the minutes’ book kept for that purpose;
  3. e. be responsible for the safe keeping of properties of the Association including all books, certificates, reports, and all other documents and records designated by the executive committee, except documents relating to the accounts of the Association;
  4. f. be responsible for all correspondence within and outside the Association
  5. g. Make records of minutes available to ICCA members before the commencement of the next General Assembly meeting of ICCA.
  6. h. Be responsible for all correspondence of ICCA.
  7. i. Regularly update the membership list of ICCA.
  8. j. publish the list of all eligible candidates and voters list of members in good standing for all General Assembly Elections
  9. k. Perform all duties incidental to the office of secretary and such other duties as may be designed to him by the Association.

8.5          Assistant General Secretary

Assistant General Secretary shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the President and the General Secretary;
  3. c. assist and co-operate with the General Secretary in all his/her duties;
  4. d. Succeed the General Secretary if he/she is unable to complete his/her term of office. Such succession shall be automatic;
  5. e. Be secretary to any committee so appointed unless appointed Chairperson of such committee advises otherwise.

8.6          Treasurer

The Treasurer of ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. Take direction from the president;
  3. c. keep accurate records of the assets, receipts, expenditures and debts of the Association in the books provided for the purpose;
  4. d. Be responsible for all monetary records and control of ICCA General Assembly account(s);
  5. e. Together with Financial Secretary and the President be signatory to ICCA bank account.
  6. f. Be the only custodian of ICCA General Assembly account(s);
  7. g. Practice generally accepted accounting principles and prepare and render a comprehensive income/expenditure statements to the General Assembly membership semi-annually or when required and in any case, at the end of his/her term of office;
  8. h. Submit all necessary information for a progressive audit by the Audit Committee and in any case, at least twice a year;
  9. i. Render to the President and/or the Executive Committee, in their meetings, or wherever required of him/her, an account of all his transactions as Treasurer;
  10. j. Prepare an annual budget of the Association in cooperation with the Executive Committee;
  11. k. Take charge of all monies collected by the Financial Secretary, within three (3) business days of such collection and issue a receipt to the Financial Secretary;
  12. l. Operate bank accounts of the Association and shall be signatory to all accounts; including ICCA General Assembly expense vouchers;
  13. m. Ensure accurate financial report of all Association’s activities is presented to the General House.
  14. n. Preside in the absence of the president and the vice president, at an executive or general meeting of ICCA.

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  1. o. Present a detailed financial report at the end of each fiscal year in accordance with the budgetary proposed presented at the beginning of the Executives’ term of office. Such a detailed financial report shall be presented at a General Assembly meeting, marking the end of each fiscal year.

8.7          Financial Secretary

The Financial Secretary shall perform the following:

  1. a. Abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. Take direction from the president;
  3. c. Hand over all moneys collected to the Treasurer within three (3) business days, who in turn shall issue him/her a receipt of acknowledgements;
  4. d. In the absence of the Treasurer, moneys shall be handed over to the President
  5. e. Keep record of moneys collected and register of financial standings of members.
  6. f. Together with President and Treasurer, be signatory to ICCA bank account.
  7. g. Maintain a consecutively numbered ICCA receipt booklet, which shall be issued in triplicate for all monies collected;
  8. h. Prepare a payment voucher for all payment by ICCA, which can only be made by cheque, with duplicate copies in the custody of Treasurer;
  9. i. Issue and validate membership status.
  10. j. Ensure accurate financial report of all association’s activities be presented to the general house.

8.8          Social Secretary

The Social Secretary of ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the president;
  3. c. be responsible for the social activities of the Association;
  4. d. stimulate or cause the right atmosphere for cordial communion among members;
  5. e. relate with members on a one to one in order to promote continued interest in the Association;
  6. f. plan and execute, in conjunction with the other members of the Executive, activities that shall foster congeniality among members;
  7. g. ensure orderliness during meetings of the Association;
  8. h. executes orders as directed by the President during meetings;
  9. i. be responsible for the promotional activities of the Association whenever required;
  10. j. Ensure accurate financial report of all association’s activities is presented to the general house.

8.9          Public Relations Officer (PRO)

The PRO of ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the president;
  3. c. establish machinery for advertisement, publicity programs including fund raising;
  4. d. promote the interest of ICCA in print and electronic media in consultation with the Executive Committee provided such publications would not interfere with the duties and functions of the officers of ICCA;
  5. e. Promote a positive image of ICCA and the Igbo community in carrying out his/her duties to ICCA.

Article 9: Meetings

9.1          Fiscal Year of ICCA

9.1.1       The fiscal year of ICCA begins in January 1st and ends December 31st of each and every year.

9.1.2       The Annual General Meeting of ICCA shall take place in November of each and every fiscal year date to be determined by the Executive in consultation with the Board of Directors.

9.2          Executive Meetings

9.1.1       The president may call executive meetings at such times and places as he/she may designate.

9.1.2       The Executive shall meet as often as deemed necessary at the discretion of the President.

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9.1.3       Any five (5) members of the Executive may jointly call a special meeting, if necessary. All resolutions and/or decisions in such meetings are subject to approval at the next general meeting.

9.1.4       An executive member may designate another executive member to present his report in his absence.

 

 

Vote of No Confidence

9.1.5       A vote of no confidence is passed when 2/3 of the executive members present in an executive meeting vote in a ballot supporting such a motion and must be confirmed by the members in the general meeting by a simple majority.

9.1.7       Questions arising at any meeting shall be decided by a simple majority of votes cast, where there is a tie, the president/presiding Officer’s vote shall decide.

9.2          General Assembly/General Assembly Meeting

9.2.1       The general meetings of the Association shall be held bi-monthly on the 3rd Sunday of every other month starting in the month of February each year.

9.2.2       The ICCA President shall be the presiding officer on all general house meetings. The start time and adjournment of the meetings are at the discretion of the President.

9.2.3       Questions arising at any meeting shall be decided by a simple majority of votes cast. Where there is a tie, the president/presiding officer’s vote shall break the tie.

9.2.4       The conduct of ICCA meetings shall be modelled on Robert’s Rule of Order, Sections 10 to 37 as specified in the 10th edition of the Book.

9.3          Emergency Meetings         

9.3.1       The Executive Committee or the Board of Directors may authorize the secretary to call emergency meeting for issue(s) that may require urgent attention.

9.3.2       Reports arising from such meetings shall be presented as minutes at the next General Meeting for deliberations and ratification by the general house.

9.4          Quorum at Meeting

Quorum at meetings shall be formed as follows;

9.4.1       A simple majority of the members of the Board of Directors shall form a quorum for the transaction of Board meetings;

9.4.2       A simple majority of the Executive Committee members shall form a quorum for the transaction of business in executive meetings;

9.4.3       Presence of two (2) members of the Executive and six (6) other members shall constitute a quorum for commencement of a general meeting;

9.4.4       Presence of two (2) members of Executive and four (4) other members shall constitute a quorum for commencement of a special meeting;

9.4.5       A simple majority of members in a meeting is required to approve an appointment of a committee and all the decisions of such committee.

9.4.6       The president/presiding officer’s discretion shall prevail to start and end a duly constituted business meeting of the Association.

9.5          Vacancies

9.5.1       Any vacancies that from time to time occur on the executive board shall be filled for the remainder of the term, from the qualified members of the Association through a by-election to be immediately called by the President in consultation with his/her executives.

9.5.2       If a vacant position has an assistant, the assistant will automatically fill the position and a new assistant will be elected.

Article 10: Code of Conduct

10.1 Unruly Behavior

10.1.1     Any member found disturbing the proceedings of the meeting, after the meeting has been called to order by the chairperson, shall be liable to a fine of twenty dollars ($20.00).

                                                                                                                                                                                                14

10.1.2     If this continues after such a fine, the member may be required to leave the meeting temporary by the chairperson.

10.1.3     If the behavior continues then article 4, subsection (4.3.5) will be enforced or followed.

10.1.4     Punctuality, diligence and attendance at meetings are expected of all members of the Board of Directors and the Executive Committee.

Misappropriation of Assets of the Association

10.2 Any case of misappropriation of the assets of the association shall be referred to the Board of Directors for appropriate action.

Article 11: Finances and Banking

11.1        Revenue

The revenue of the Association shall be derived in most part from:

  1. a. Registration fees and annual dues
  2. b. Revenue yielding functions and activities
  3. c. Investments
  4. d. Donations
  5. e. Fines

11.2        Banking

  1. a. The banking business of the Association or any part of it shall be transacted with Toronto Dominion Bank (TD BANK). In the event that it is necessary for the Association to change banking institution, the Board of Directors shall make that decision on behalf of the ICCA.
  2. b. All moneys of the Association shall be deposited in a bank. The Association shall maintain three accounts as follows:-
  3. i. General Account
  4. ii. Investment Account

iii.            Igbo House Account

  1. c. In addition, the Board of Directors shall, from time to time upon recommendation from the Executive, designate a new account.
  2. d. At the end of the year the general account shall be closed with a balance of $5,000.00 any excess over and above $5,000.00 shall be transferred to investment account.

11.3        Expenditures

  1. a. The President and executive shall have a discretionary spending of not more than $500 without approval in every quarter.
  2. b. All expenditures over $500 shall be duly approved by the Board of Directors or the General house; whereas expenditures of less than five hundred dollars ($500.00) may be approved by the executive meeting.

11.4        Accountability

  1. a. All expenditures must be accounted for at the general meeting preceding the function in which the expenditures were made.
  2. b. The Association reserves the right to recover unaccounted expenditures by any legal means necessary.

11.5        Execution of Instruments

All Contracts, documents, and instruments shall be duly signed by the President and Chairman of the Board prior to execution. Where necessary, the Board may designate any member of the Association to act on behalf of the Association in signing and execution of such document.

ARTICLE 12: AUDITORS

12.1        Appointments of Auditors

  1. a. The Association shall have internal Auditors comprised of three members
  2. b. The Internal Auditors shall be required to audit the account of the Association at least once a year.
  3. c. When necessary, the Board may from time to time appoint External Auditors

Article 13: Notices

13.1        Method of Notification

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  1. a. Any notice or other documents to be given by the Association to a member or other persons shall be taken to be sufficiently given when delivered personally, or when mailed by prepaid ordinary or airmail to the last known address, or by fax, or by email.
  2. b. Such recorded communication shall be recorded or documented in Association record book or file.

Article 14: Elections

14.1        Election of Executives

  1. a. Election of the Executives shall be held once every two years. Elections shall be held on the 3rd Sunday of October each election year.

14.2        Electoral Committee

  1. a. Board of Directors notifies the executive and general house of the expiry of the executive term within 60 days and calls for election 30 days to the expiry date.
  2. b. The executive shall appoint an electoral committee subject to ratification by a simple majority of members in a general meeting, 30 days to the expiration of the executive. Electoral committee shall be composed of three members.
  3. c. Inauguration and swearing in of the newly elected executives shall take place in February at the first meeting of the year following the election.  

14.3        Voting

                Voting shall be by secret ballot.

14.4        Eligibility for Election

14.4.1     To be eligible to run for office a member must be in good financial standing. For clarity purposes, good financial standing means that the member would have paid all dues in the last two years if they became members during those two year period including the current year of election. For any other member who had not been registered with the association for a period of two years before the election, the good standing provisions of section 4.1.3 shall govern.

14.4.2     In addition, a member running for office must also have attended at least six general meetings.

14.4.3     To be eligible to run for the office of the President of ICCA, a member must have been registered with the association for at least five years and must be in good financial standing as defined in 4.1.3, 14.4.1) and 14.4.2) above.   Such individual must have attended at least 50% of all meetings held in the last five years.

14.5        Eligibility to Vote

14.5.1     A regular member is eligible to vote provided such member meets the requirements stipulated in section 4.1.3, and 14.4.1.

14.5.2     A new member to be eligible to vote must have been registered with the Association for the last one month before the Election Day.

ARTICLE 15: MEMBERSHIP RIGHTS AND PRIVILEGES

15.1        Without Prejudice

15.1.1     All members shall have equal access to whatever benefits or privileges that is available from the Association provided they meet the requirements as stipulated under 4.1.3.

15.1.2     For the purpose of this Article (Article 15), the following benefits shall accrue to all members in good standing as stated in 14.4.1 and 14.4.2.:

  1. a) Weddings ($250.00 plus a signed card)
  2. b) Births ($100.00 plus a signed card)
  3. c) Bereavements ($500.00 plus a condolence card)

For the purpose of this Constitution, bereavement covers the death of a spouse, a parent, and a child of a member.

Article 16: Dissolution of the Organization

16.1        In the event of dissolution of Igbo Canadian Community Association,

  1. a. Any ICCA property held by any member or legal entity shall revert to ICCA.
  2. b. All assets remaining after meeting outstanding liabilities shall be assigned to another suitable non-profit organization, fund, foundation, or corporation organized and operated exclusively for the purposes specified in the relevant Section of the Revenue Canada Agency provision for non-profit corporations.

1

               

CONSTITUTION AND BYLAWS OF  IGBO CANADIAN COMMUNITY ASSOCIATION

(ICCA)    

TABLE OF CONTENTS

  1. A. Preamble
  2. B. Definitions

Article 1: General

1.1          Name of Organization        

1.2          Governance         

1.3          Head Office          

Article 2: Objective            

The objectives of Igbo Canadian Community Association are:  

Article 3: Powers of the Association

3.1          Fund Raising         

3.2          Employ Paid Staff and Recruit Volunteers     

3.3          Purchase or rent Premises and/or Equipment              

3.4          Research and Development             

3.5          Receive Membership Fees and Contributions               

3.6          Partnership and Collaboration         

3.7          Amendments of this Constitution & By-Laws

3.8          Residual Powers 

Article 4: Membership       

4.1          Individual Membership     

4.1.1       Eligibility for Individual Membership              

4.1.2       Individual Member Entitlement       

4.1.3       Member in Good Standing

Article 5: Eligibility for Positions      

5.1.Patrons            5

5.2          Board Member Eligibility   

   5.2.2   Mode of appointment        

5.2.3       Term of Appointment        

Article 6: Termination of Membership           

6.1   Resignation 

6.2          Expelled for Non-Payment of Dues 

6.3          Disciplinary Committee      

6.4          Expulsion or Suspension    

6.5          Misconduct          

6.6          Grave Misconduct             

6.7          Interests and assets of the Association          

Article 7: Organs of ICCA   

7.1          The General Assembly       

7.2          Board of Directors              

7.3          Executive Committee         

7.4          Standing Committees         

7.5          Ad Hoc Committee –         

Article 8: Functions of Offices of ICCA            

8.1          The Executive Committee 

8.2          The President      

8.3          Vice President     

8.4          General Secretary              

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8.5          Assistant General Secretary             

8.6          Treasurer             

8.8          Social Secretary  

8.9          Public Relations Officer (PRO)          

Article 9: Meetings             

9.1          Fiscal Year of ICCA              

9.2          Executive Meetings            

9.2          General Assembly/General House Meeting  

9.3          Emergency Meetings         

9.4          Quorum at Meeting           

9.5          Vacancies             

Article 10: Code of Conduct

10.1 Unruly Behaviour       

10.2 Misappropriation of Associations Assets              

Article 11: Finances and Banking     

11.1        Revenue

11.2        Banking 

11.3        Expenditures       

11.4        Accountability     

11.5        Execution of Instrument

ARTICLE 12: AUDITORS

12.1        Appointments of Auditors

Article 13: Notices              

13.1        Method of Notification      

Article 14: Elections            

14.1        Election of Executives        

14.2        Electoral Committee         

14.3        Voting   

14.4        Eligibility for Election        

14.5        Eligibility to Vote 

ARTICLE 15: MEMBERSHIP RIGHTS AND PRIVILEGES    29

15.1        Without Prejudice              

Article 16: Dissolution of the Organization    

CONSTITUTION AND BYLAWS OF

IGBO CANADIAN COMMUNITY ASSOCIATION (ICCA)

3

                                                                                                                                                                               

  1. A. Preamble

We, the members of the Igbo Canadian Community Association in Toronto, Ontario, Canada, in order to help engender a stronger sense of our cultural identity, enhance and strengthen the cords of unity and bonding among us and the Igbo speaking people in the diaspora, have firmly resolved that the Igbo Canadian Community Association, otherwise known as ICCA (Umunna), a Non-Profit Ontario Corporation, will be the umbrella body through which the aforesaid purposes and goals are expressed.

In consideration of the above stated we posit that:

  1. 1. ICCA shall be a ready forum through which Igbos in Canada in cooperation with other Igbos in the diaspora can express their social, cultural, and economic aspirations.
  2. 2. ICCA shall dedicate itself to enhancing Igbo community fellowship, encouraging co-operation, unity, and oneness among Igbo people: It determines to be a pillar of support and a house of ideas for Igbo leaders at home and abroad.
  3. B. Definitions

Except where otherwise provided in this Constitution,

  1. 1. “Association” means Igbo Canadian Community Association, except where otherwise stated.
  2. 2. “Board” means the Board of Directors of Igbo Canadian Community Association.
  3. 3. “By-Law” means regulations and policies made under this Constitution. In other words, any regulation or policy that is not founded in this constitution should be regarded as unconstitutional.
  4. 4. Any committees or sub-committees set up under this Constitution shall conduct their activities within the confines of their mandate and in such a manner that does contradict or conflict with the tenets of this Constitution.
  5. 5. “Director” means a Member of the Board of Directors of ICCA.
  6. 6. “Executive Committee “means the elected members of the Executive of Igbo Canadian Community Association.
  7. 7. “Ex-Officio” means the immediate past President and secretary of ICCA.
  8. 8. “Member” means any member of the Igbo Canadian Community Association as described under Article 6 of this Constitution.
  9. 9. “General Assembly” means the Igbo Canadian Community Association (ICCA) sitting in plenary or general meeting of its members.
  10. 10. “Officer” means a member of the Executive Committee.
  11. 11. “Satellite Organization” means any organized group of Igbo-speaking peoples of Nigeria delineated by geographical congruencies whether they are homogeneous communities, local government areas, states, senatorial zones or Nigerian federal constituencies in Ontario.

Article 1: General

1.1          Name of Organization

The registered name of the organization is Igbo Canadian Community Association (ICCA).

1.2          Government

ICCA is non-profit Canadian corporation that is governed by a Board of Directors.

1.3          Head Office

The head office of the Association shall be in the greater Toronto area, in the Province of Ontario, and such place therein as the executives and the general assembly from time-to-time may decide. The association’s mailing addresses is 680 Scarlett Road, Toronto, Ontario M9P 2T4

Article 2: Objective

The objectives of Igbo Canadian Community Association are:

  1. i) To create a consciousness of the core values of Igbo culture amongt our membership.
  2. ii) To serve as a common forum for Igbo people in Canada to nurture a sense of oneness and encourage the

socio-economic, cultural and educational development of members.

4                                             

iii)            To partner with the Provincial Boards of Education of Ontario and affiliate bodies, to sustain the life of the Igbo Heritage Language School. ICCA shall remain the only body of contact between the aforesaid bodies of education and the Igbo community in Ontario.

  1. iv) To promote Igbo Heritage and Culture through Igbo Heritage Day Celebrations and through Igbo Heritage Language School Activities.
  2. v) To strive towards the attainment of social justice, fairness, and equal protection of the laws for all its members in Ontario.
  3. vi) To establish and operate an Igbo House – a centre to be used for workshop training program, meetings, hobbies, recreation, drama, arts exhibition, cultural events, music and handicrafts for the general public and for participating members’ interests.

vii)           To assist new immigrants with immigration orientation services in order to facilitate their integration into the community.

viii)          To provide support and assistance as appropriate, to our seniors and ensuring that they actively participate in cultural education of youth and impart career mentoring to youth seeking insight into professions from where seniors retired thus sparing seniors the ravages of isolation.

  1. ix) To provide support and assistance to our seniors and to encourage our seniors to participate in mentorship programs that will educate our youth on Igbo heritage, core values and personality.
  2. x) To support affiliate satellite Igbo cultural community associations and all Igbo associations in Canada when called upon to do so.

Article 3: Powers of the Association

We, the Igbo Canadian Community Association (ICCA), give ourselves as a group, the power to perform the following:

3.1          Fund Raising

ICCA shall raise funds to carry out its objectives in accordance with the terms and conditions stipulated by the Ontario Corporations Act for not-for-profit organizations, the Corporations Act of Canada and all relevant laws, rules and regulations.

3.2          Employment of Paid contractors/Staff and Recruitment of Volunteers

ICCA shall employ paid contractors and/or staff, and recruit volunteers to carry out its objectives as the need arises, provided it reflects relevance to job done in accordance with articles of incorporation.

3.3          Purchase or rent Premises and/or Equipment

ICCA shall purchase or rent premises for the conduct of its activities when necessary. The organization from time to time may rent equipment to facilitate delivery of its activities.

3.4          Research and Development

Research and development being the mainstay of any thriving organization, ICCA shall from time to time conduct needs assessment research and other relevant research to help chart its course in community development

3.5          Receive Membership Fees and Contributions

ICCA shall receive membership fee contributions in accordance with Article 4.1.1 a.,   4.1.3 c., and 4.2.1 of this constitution.   In addition, the Association may receive donations from individuals and organizations who wish to contribute to the activities of the Association.

3.6          Partnership and Collaboration

ICCA may liaise, partner and collaborate with different organizations in order to achieve common goals in community development and in fulfilment of the objectives of ICCA.

3.7          Amendments of this Constitution & By-Laws

  1. a. This Constitution and By-Laws may be amended by the committee appointed by the Executive and approved at a general meeting by two thirds majority of votes cast.
  2. b. A member may introduce amendment to this Constitution and By-Laws by a motion in writing, submitted to the Executive Committee and the Board of Directors at least four weeks before the commencement of the meeting in which the proposed amendment will be debated. The Executives and the Board shall deliberate                                                                                                                                                                                                                                                                                                                                 5

such amendment within the stipulated 4 weeks prior to presenting it at the general meeting for debate, adoption or dismissal. The motion for an amendment of the Constitution must pass by at least two thirds of the members sitting in a general meeting.

3.8          Residual Powers

ICCA may, from time to time take any other action within the law necessary to achieve its objectives set out above. Residual or retained powers is only applicable through resolutions by the general membership of ICCA exercising their vote by simple majority.

Article 4: Membership

4.1          Individual Membership

4.1.1       Eligibility for Individual Membership

  1. a. All persons of Igbo origin, their off-springs and spouses are deemed eligible for membership upon payment of a onetime registration fee and monthly/annual dues as may be decided from time to time by the members in a general meeting.
  2. b. Where it is considered that membership would be detrimental to the aims and activities of ICCA, the Executive Committee and Board of Directors shall recommend refusing membership terminating or suspending the membership of any member by resolution passed at a meeting and ratified by a simple majority of the members of ICCA in a general meeting.

4.1.2       Individual Member Entitlement

  1. a. Shall be entitled to vote at all meetings of the Association
  2. b. Can be elected into any executive position and/or committee.
  3. c. Shall be accorded to all rights and privileges that come with being a member.
  4. d. To continue to enjoy these rights and privileges, a member must be in good standing and conform to expected conduct and behavior.

4.1.3       Member in Good Standing

  1. a. A member in good standing shall be one who attends meetings and must not have been absent without excuse/accepted reason for more than 33% of all meetings within a 12 month period, or since registration, whichever period is shorter.
  2. b. Such excuse/accepted reason for absence must be presented in a meeting and noted in that meeting’s minutes.

Annual membership dues shall presently be set at $100.00 per individual and $150.00 per family. The amount of such dues may be changed by a request submitted to the Board and the Executive no later than four weeks of the meeting in which such a proposal is to be debated and passed by not less than two thirds of the members in a sitting of the general assembly.

  1. c. In addition, that person must not be in arrears for more than fifty dollars ($50.00) of all debts owed to ICCA either in membership dues, annual dues, pledges or donations.

Article 5: Eligibility for Positions

5.1. Patrons

The Association shall have provision for patrons and Matrons. However, these positions are not mandatory.

5.1.1       Mode of appointment - The positions shall be filled by appointments from a nomination list submitted in confidence by members to the Executive and Board of Directors. The general meeting shall approve such appointments and the position of Patron shall be filled by a vote by simple majority of the members at a general meeting.

5.1.2       Term - The tenure shall continue as long as a patron continues to meet the eligibility criteria, and is/are still willing to serve.

5.1.3       Eligibility - Patrons are respected and revered members of the community.

  1. a. The position of a patron is not subject to election, but based on worthy contribution (not necessarily financial) towards the improvement of our community. Such appointments shall consider the cherished traditions

                                                                                                                                                                                               

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of the Igbo culture that recognizes and rewards good character outstanding contributions to the community and shall not be based solely on such matters as wealth, or social status.

  1. b. A Patron must be impeccable by way of character.
  2. c. Must always be found to be above board on issues that affect our Association.
  3. d. The person shall be in a position to give good counselling to the Association.
  4. e. Is strongly supportive of the objectives of the Association and can protect and defend the interests of the Association.
  5. f. Shall be in a position to support financially and otherwise the initiatives of the Association  

Board of Directors

5.2          Board Member Eligibility

5.2.1       Board Eligibility is governed by the association’s Article of Incorporation and in accordance with provisions of the Ontario Corporations Act for not-for-profit organizations in addition to Article 5, Section 2, subsection 5.2.2 to 5.2.7 below.

  1. a. Board members are respected and industrious members of the Association.
  2. b. Elections shall be based on an individual’s worthy contribution towards the improvement of our Association. Such an individual must show vision, leadership and innovation.
  3. c. The person must be of an impeccable character and must always be found to be above board on issues that affect our Association.
  4. d. The person shall be in a position to give good counsel to the Association.
  5. e. Is strongly supportive of the objectives of the Association, can protect and defend the interests of the Association.
  6. f. Shall be in a position to articulate initiatives and direction for the progress and advancement of the Association.

5.2.1A    Functions of the Board

The function of the Board shall encompass the following:

  1. 1. Establish and articulate goals, and the long-term vision of ICCA
  2. 2. Ensure financial stability of ICCA by raising funds when necessary and helping the Executive to establish financial policies and strategies that will ensure continued financial solvency of ICCA
  3. 3. Ensure that all activities and functions of ICCA meet regulatory guidelines and laws of the government of Ontario for non-for-profit organizations.
  4. 4. The Chairperson of the Board of Directors in consultation with other Board members shall authorize the disbursement of any funds of the association by the Executive Committee that is in excess of $500. 00
  5. 5. No member of the Executive Committee shall be signatory to any of the bank accounts of ICCA without a written letter of introduction to the bank by the Chairman of the Board of Directors.
  6. 6. Upon the election of a new Chairperson of the Board of Directors, the outgoing Chairperson shall, as soon as possible, introduce the new Chairperson of the Board of Directors to the bank and ensure that the signatures to the bank are updated to reflect the change.
  7. 7. A copy of the Bylaws, Code of Conduct, Confidentiality, and Conflict of interest guidelines must be signed, dated by all office holders of the Association and returned to the Association’s Chairperson of the Board of Director prior to or immediately upon assuming office.
  8. 8. The Board, shall, upon receipt of recommendations from the Disciplinary Committee regarding allegations of misconduct by a member, consult with the Executive Committee and impose appropriate sanctions.

5.2.2       Mode of Election

  1. a. Members may nominate potential Board members for election to ensure due diligence and consideration by the Executive Committee and existing Board of Directors.
  2. b. If considered eligible, each recommended candidate shall be invited to address the general assembly on his/her vision for ICCA, the capability and suitability to act as a director of the Association.
  3. c. The composition of the membership of the Board shall be not less than five (5) but not more than nine (9) persons in number. If for any reason there is a need to fill a vacant position in the Board election may be held at

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any convenient time for such purpose, and on the same terms and conditions as stipulated in the provisions of section 5.2.1 of this constitution.

  1. d. Ratification or rejection vote by general assembly shall conclude this process.

5.2.3       Term of the Board

  1. a. A Board appointment is for a term of five years, provided that such members(s) continue to meet the eligibility criteria.
  2. b. Where the tenure of all existing Board members has run its course and there are no potential candidates being processed, an election to elect a new Board shall be held at the AGM and no later than six weeks following the election of a new executive

Article 6: Termination of Membership

6.1   Resignation

  1. a. A member of the Board of Directors may resign by delivering or mailing to the President/Secretary a letter of resignation that shall be deemed to become effective upon receipt or on the date specified therein.
  2. b. The member shall remain liable for payment of any dues, assessments, or other sums levied or which may become payable by such member to the Association before the effective date of the resignation.

6.2          Expelled for Non-Payment of Dues

  1. a. Any member who fails to pay any dues payable to the Association within a given time stipulated by the house or executive meeting, may be suspended, and when he/she fails to redeem his/her membership after a set period, may then be expelled from the Association.
  2. b. Such a member may re-register for membership after the payment of all outstanding dues including the registration fee at the time of re-application.

6.3         Disciplinary Committee

A standing disciplinary committee shall be set up by the general meeting to investigate and recommend appropriate sanctions against any misdemeanor by a member. The Disciplinary Committee, upon receiving evidence shall investigate the allegations against a member, issue notices of allegations to the member as per the provisions of sections 6.4(B) and (C), hold written or oral hearings as applicable and recommend appropriate sanctions to the Board, who shall, in consultation with the Executive Committee impose sanctions.

6.4          Expulsion, Discipline or Suspension               

On the recommendation of the disciplinary committee, a member may be expelled or suspended for a given time for a conduct unbecoming of the image and integrity of the Association.

6.4 (A) All allegations of misconduct against a member must be served in writing and delivered by personal service or by registered mail to the member’s last known address.

In less serious cases the member shall be given an opportunity to make written submissions to the disciplinary committee, and in cases of grave misconduct the member shall have the right of oral hearing before the disciplinary committee and the right of cross examination.

6.4(B) Notice of misconduct by the disciplinary committee to a member must specify the nature of the charge and give the member a reasonable opportunity to answer the charge.

6.5          Misconduct

  1. a. A member, on the recommendation of the disciplinary committee may be suspended, or be required to make a written or oral apology to the meeting, or may be fined in addition to all of the above.
  2. b. On the expiration of a suspension order, the affected member shall redeem his/her membership by complying with all attendant sanctions, including payment of all dues, levies, fines, and/or contributions made while he or she was on suspension.
  3. c. In case of expulsion, such member may reregister for membership after the payment of all outstanding dues including the registration fee at the time of the re-application and reconsideration.
  4. d. For disruption of proceedings of the meeting by a member, the president has the authority to force or order the member out of the meeting.

6.6          Grave Misconduct

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Where allegation of grave misconduct is established is established against a member appropriate action may be taken against a nonconforming member. Grave misconduct is any conduct that is inimical to, or threatens the very existence of ICCA as a body, or any conduct that causes or could bring ICCA into disrepute.

6.7          Interests and assets of the Association

  1. a. Upon resignation, or expulsion, or cancellation of membership in the Association, a member shall lose all rights and benefits of this Association.
  2. b. All property of the Association in his/her possession shall be returned complete, within one (1) week from the effective date of such resignation, expulsion, or cancellation of membership.

Article 7: Organs of ICCA

The organs of ICCA shall comprise the following:

  1. 1. The General Assembly (The General Meeting).
  2. 2. The Board of Directors
  3. 3. The Executive Committee

7.1          The General Assembly

The General Assembly shall:

  1. a. consists of all registered members of the Igbo Canadian Community Association;
  2. b. meets regularly as provided in this constitution;
  3. c. be vested with the responsibility of ensuring the welfare of members;
  4. d. be the custodian of the other arms of the organization, that is, the Board of Directors and Executive Committee;
  5. e. Shall deliberate and vote on any matters of importance specifically brought into the house for consideration by the Board of Directors and the Executive Committee or upon the introduction of a motion supported by a member in a general meeting.

7.2               Board of Directors

  1. a. ICCA shall have a Board of Directors of no less than three (5) people and no more than fifteen (9), who must be at least 18 years of age and who are qualified to discharge duties of the Board, and shall be appointed by the general membership at the Annual General meeting on recommendation of the Executive Committee following due diligence by the Executive and existing Board members.
  2. b. Members of the Board will be appointed for a period of at least five years, and may be re-appointed at the Association’s Annual General Meeting (AGM).
  3. c. The Board of Directors shall be responsible for organizing ICCA in all not-for-profit matters.
  4. d. The Board shall have oversight function on the administrative body of the Association.
  5. e. The Board will be vested with sourcing funds from donor agencies and works for the success of the program of the Association.
  6. f. The Board in concert with the executive shall make policies that are approved by the general house that will enhance the smooth running of the organization as a registered not for profit organization.
  7. g. It shall have the power in concert with the executive to employ well-qualified person that will carry out the day-to-day running of Igbo House.
  8. h. The Board of Directors shall be responsible for the general oversight of the activities of the Association.

7.3             Executive Committee

The Executive Committee shall comprise of the following elected Officers, one of which must be a woman:

1              President                              

  1. 2. Vice President

3              General Secretary              

4              Assistant General Secretary             

5              Social Secretary                  

6              Public Relations Officer

7              Treasurer             

8              Financial Secretary

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9              Assistant Financial Secretary

10            Ex-Officio              

7.3.1 The Ex-officio members of the Executive Committee shall be the immediate past president and secretary, provided he or she is a member in good standing and was not removed from office.

7.3.2 The Executive Committee shall be responsible for the running of the General Assembly and governance of the association.

7.3.3 Each member of the Executive shall have access to all documents, property, and information relating to his or her office in ICCA. Each such executive shall be accountable to the President for the release, use, integrity, and confidentiality of such documents, property or information. In turn, the President shall be accountable to the Board of Directors for actions of the Executives.

7.3.4 All Executive offices of the Association are voluntary. There is no remuneration for holding such position in the association.

7.3.5 A meritorious service may be recognized with an award after an officer has finished his term of office.

7.3.6 Executive members report to the President, who in turn reports to the Board of Directors of ICCA.

7.3.7 The Board of Directors shall declare vacant the position and office of any member of the Executive Committee who in the absent of compelling reason is absent in a three month period from a general meeting of the whole house.

7.4          Standing Committees

Standing Committees shall include:

  1. a. Disciplinary Committee:

Disciplinary Committee, to be appointed by the Executive Committee and approved by the General Assembly, shall comprise three (3) members of ICCA in good standing who have a working knowledge of the ICCA Constitution and By-Laws.

  1. b. Audit Committee: Audit Committee, comprising three (3) members of ICCA in good standing each to be nominated by a member of ICCA in good standing supported by two (2) other members in good standing, at a general meeting and approved by the general assembly.
  2. c. Immigration Resettlement Committee: Immigration and Resettlement Committee, comprising three (3) members of ICCA in good standing to be appointed by the Executive Committee and approved by the General Assembly.
  3. d. Seniors Activity Committee: Seniors Activity Committee, comprising of at least three (3) members in good standing to be appointed by the Executive Committee and approved by the General Assembly.
  4. e. Igbo House Committee: Igbo House Committee shall comprise all Presidents of registered Satellite Organizations and three other members appointed by the Board, the Executive Committee and the General House.
  5. f. Igbo Heritage Language Committee: Igbo Heritage Language School Committee, appointed by the General House, in accordance with requirements of the Metropolitan Toronto District/Separate School Board.
  6. g. Youth Participation Committee: Youth Participation Committee, comprising a minimum of three (3) members (two of which must under the age of 29), in good standing to be appointed by the Executive Committee and approved by the General Assembly.

7.5          Ad Hoc Committee –

An Ad Hoc Committee shall be appointed by the Executive Committee or the General Assembly when the need arises. The Committee’s duties are specific and expire when on completion of their tasks as spelled out by the constituting body. No ad hoc committee duty and span shall spill over to a new executive term of office. An Ad Hoc Committee is not a Standing Committee.

Article 8: Functions of Offices of ICCA

8.1          The Executive Committee

The Executive Committee shall perform the following:

  1. a. exercises all the executive powers of ICCA;
  2. b. present a program and budget to the Board of Directors for concurrence within 30 days of its election and within 60 days of its election to the general meeting for approval;

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  1. c. presents an annual plan for the coming year
  2. d. Have power to approve expenditures not exceeding five hundred dollars $500.00 for any single project.
  3. e. Present to general assembly every Executive approval for ratification at next sitting of the General Assembly after such approvals.

8.2          The President

The President of ICCA shall perform the following:

  1. a. be the Chief Executive Officer of the Association and shall ensure that all Executive members discharge their duties diligently;
  2. b. abide by all the provisions of this Constitution and uphold its integrity at all times;
  3. c. preside over all meetings of the General Assembly of ICCA, the Executive Committee and special/emergency meetings;
  4. d. take direction from the Board of Directors and the General Assembly;
  5. e. Be a dynamic, progressive, goal-oriented individual with a detailed set of objective to be accomplished for ICCA and presented before the Election Day.
  6. f. cast a tie-breaking vote at all General Assembly meetings of ICCA voting when necessitated;
  7. g. ensure that the Association’s accounts are in good order and advises the Treasurer to present a financial report to the general meeting at least twice a year;
  8. h. be a signatory to the general accounts of the Association;
  9. i. be the main representative and or spokesperson of the Association and can delegate such duty to any appropriate member of the Association;
  10. j. Summon all Executive and General Meetings of ICCA through the General Secretary.
  11. k. Together with Financial Secretary and Treasurer be signatory to ICCA bank account.
  12. l. Together with the Financial Secretary and Treasurer be signatory to all ICCA cheques, and in addition to the Treasurer be signatory to all ICCA expense voucher approvals.
  13. m. ensure accurate financial report of all the association’s activities to be presented to the General House;
  14. n. Render in writing, to the General Assembly, a Report of his/her stewardship and that of his executive at the Annual General Meeting marking the end of the term of office of his/her executive.

8.3          Vice President

The Vice President shall perform the following:

  1. a. Abide by all the provisions of this Constitution and uphold its integrity at all times.
  2. b. take direction from the President;
  3. c. assist the president in his/her responsibilities
  4. d. Succeed the president if he/she is unable to complete his/her term of office; such succession shall be automatic.
  5. e. act for the President in his or her absence excluding signatory to the Association Account;
  6. f. liaise with other members of the Executive to ensure proper functioning of the Executive Committee;
  7. g. head the Finance Committee;
  8. h. succeed the president if he/she is unable to complete his/her term of office; such succession shall be automatic;
  9. i. discharge duties as delegated by the President or Executive Committee;
  10. j. Be the chairperson of the “Immigration and Resettlement Committee.”
  11. k. Assist in every other capacity in the Executive Committee.

8.4          General Secretary

The General Secretary of the ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the president and the General House;

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  1. c. issue or cause to be issued notices of all meeting of the Executive and General House when directed to do so by the president;
  2. d. attend meetings of the executive and general members, and shall enter or cause to be entered the minutes of all the proceedings; such proceedings shall be entered in the minutes’ book kept for that purpose;
  3. e. be responsible for the safe keeping of properties of the Association including all books, certificates, reports, and all other documents and records designated by the executive committee, except documents relating to the accounts of the Association;
  4. f. be responsible for all correspondence within and outside the Association
  5. g. Make records of minutes available to ICCA members before the commencement of the next General Assembly meeting of ICCA.
  6. h. Be responsible for all correspondence of ICCA.
  7. i. Regularly update the membership list of ICCA.
  8. j. publish the list of all eligible candidates and voters list of members in good standing for all General Assembly Elections
  9. k. Perform all duties incidental to the office of secretary and such other duties as may be designed to him by the Association.

8.5          Assistant General Secretary

Assistant General Secretary shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the President and the General Secretary;
  3. c. assist and co-operate with the General Secretary in all his/her duties;
  4. d. Succeed the General Secretary if he/she is unable to complete his/her term of office. Such succession shall be automatic;
  5. e. Be secretary to any committee so appointed unless appointed Chairperson of such committee advises otherwise.

8.6          Treasurer

The Treasurer of ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. Take direction from the president;
  3. c. keep accurate records of the assets, receipts, expenditures and debts of the Association in the books provided for the purpose;
  4. d. Be responsible for all monetary records and control of ICCA General Assembly account(s);
  5. e. Together with Financial Secretary and the President be signatory to ICCA bank account.
  6. f. Be the only custodian of ICCA General Assembly account(s);
  7. g. Practice generally accepted accounting principles and prepare and render a comprehensive income/expenditure statements to the General Assembly membership semi-annually or when required and in any case, at the end of his/her term of office;
  8. h. Submit all necessary information for a progressive audit by the Audit Committee and in any case, at least twice a year;
  9. i. Render to the President and/or the Executive Committee, in their meetings, or wherever required of him/her, an account of all his transactions as Treasurer;
  10. j. Prepare an annual budget of the Association in cooperation with the Executive Committee;
  11. k. Take charge of all monies collected by the Financial Secretary, within three (3) business days of such collection and issue a receipt to the Financial Secretary;
  12. l. Operate bank accounts of the Association and shall be signatory to all accounts; including ICCA General Assembly expense vouchers;
  13. m. Ensure accurate financial report of all Association’s activities is presented to the General House.
  14. n. Preside in the absence of the president and the vice president, at an executive or general meeting of ICCA.

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  1. o. Present a detailed financial report at the end of each fiscal year in accordance with the budgetary proposed presented at the beginning of the Executives’ term of office. Such a detailed financial report shall be presented at a General Assembly meeting, marking the end of each fiscal year.

8.7          Financial Secretary

The Financial Secretary shall perform the following:

  1. a. Abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. Take direction from the president;
  3. c. Hand over all moneys collected to the Treasurer within three (3) business days, who in turn shall issue him/her a receipt of acknowledgements;
  4. d. In the absence of the Treasurer, moneys shall be handed over to the President
  5. e. Keep record of moneys collected and register of financial standings of members.
  6. f. Together with President and Treasurer, be signatory to ICCA bank account.
  7. g. Maintain a consecutively numbered ICCA receipt booklet, which shall be issued in triplicate for all monies collected;
  8. h. Prepare a payment voucher for all payment by ICCA, which can only be made by cheque, with duplicate copies in the custody of Treasurer;
  9. i. Issue and validate membership status.
  10. j. Ensure accurate financial report of all association’s activities be presented to the general house.

8.8          Social Secretary

The Social Secretary of ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the president;
  3. c. be responsible for the social activities of the Association;
  4. d. stimulate or cause the right atmosphere for cordial communion among members;
  5. e. relate with members on a one to one in order to promote continued interest in the Association;
  6. f. plan and execute, in conjunction with the other members of the Executive, activities that shall foster congeniality among members;
  7. g. ensure orderliness during meetings of the Association;
  8. h. executes orders as directed by the President during meetings;
  9. i. be responsible for the promotional activities of the Association whenever required;
  10. j. Ensure accurate financial report of all association’s activities is presented to the general house.

8.9          Public Relations Officer (PRO)

The PRO of ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the president;
  3. c. establish machinery for advertisement, publicity programs including fund raising;
  4. d. promote the interest of ICCA in print and electronic media in consultation with the Executive Committee provided such publications would not interfere with the duties and functions of the officers of ICCA;
  5. e. Promote a positive image of ICCA and the Igbo community in carrying out his/her duties to ICCA.

Article 9: Meetings

9.1          Fiscal Year of ICCA

9.1.1       The fiscal year of ICCA begins in January 1st and ends December 31st of each and every year.

9.1.2       The Annual General Meeting of ICCA shall take place in November of each and every fiscal year date to be determined by the Executive in consultation with the Board of Directors.

9.2          Executive Meetings

9.1.1       The president may call executive meetings at such times and places as he/she may designate.

9.1.2       The Executive shall meet as often as deemed necessary at the discretion of the President.

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9.1.3       Any five (5) members of the Executive may jointly call a special meeting, if necessary. All resolutions and/or decisions in such meetings are subject to approval at the next general meeting.

9.1.4       An executive member may designate another executive member to present his report in his absence.

 

 

Vote of No Confidence

9.1.5       A vote of no confidence is passed when 2/3 of the executive members present in an executive meeting vote in a ballot supporting such a motion and must be confirmed by the members in the general meeting by a simple majority.

9.1.7       Questions arising at any meeting shall be decided by a simple majority of votes cast, where there is a tie, the president/presiding Officer’s vote shall decide.

9.2          General Assembly/General Assembly Meeting

9.2.1       The general meetings of the Association shall be held bi-monthly on the 3rd Sunday of every other month starting in the month of February each year.

9.2.2       The ICCA President shall be the presiding officer on all general house meetings. The start time and adjournment of the meetings are at the discretion of the President.

9.2.3       Questions arising at any meeting shall be decided by a simple majority of votes cast. Where there is a tie, the president/presiding officer’s vote shall break the tie.

9.2.4       The conduct of ICCA meetings shall be modelled on Robert’s Rule of Order, Sections 10 to 37 as specified in the 10th edition of the Book.

9.3          Emergency Meetings         

9.3.1       The Executive Committee or the Board of Directors may authorize the secretary to call emergency meeting for issue(s) that may require urgent attention.

9.3.2       Reports arising from such meetings shall be presented as minutes at the next General Meeting for deliberations and ratification by the general house.

9.4          Quorum at Meeting

Quorum at meetings shall be formed as follows;

9.4.1       A simple majority of the members of the Board of Directors shall form a quorum for the transaction of Board meetings;

9.4.2       A simple majority of the Executive Committee members shall form a quorum for the transaction of business in executive meetings;

9.4.3       Presence of two (2) members of the Executive and six (6) other members shall constitute a quorum for commencement of a general meeting;

9.4.4       Presence of two (2) members of Executive and four (4) other members shall constitute a quorum for commencement of a special meeting;

9.4.5       A simple majority of members in a meeting is required to approve an appointment of a committee and all the decisions of such committee.

9.4.6       The president/presiding officer’s discretion shall prevail to start and end a duly constituted business meeting of the Association.

9.5          Vacancies

9.5.1       Any vacancies that from time to time occur on the executive board shall be filled for the remainder of the term, from the qualified members of the Association through a by-election to be immediately called by the President in consultation with his/her executives.

9.5.2       If a vacant position has an assistant, the assistant will automatically fill the position and a new assistant will be elected.

Article 10: Code of Conduct

10.1 Unruly Behavior

10.1.1     Any member found disturbing the proceedings of the meeting, after the meeting has been called to order by the chairperson, shall be liable to a fine of twenty dollars ($20.00).

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10.1.2     If this continues after such a fine, the member may be required to leave the meeting temporary by the chairperson.

10.1.3     If the behavior continues then article 4, subsection (4.3.5) will be enforced or followed.

10.1.4     Punctuality, diligence and attendance at meetings are expected of all members of the Board of Directors and the Executive Committee.

Misappropriation of Assets of the Association

10.2 Any case of misappropriation of the assets of the association shall be referred to the Board of Directors for appropriate action.

Article 11: Finances and Banking

11.1        Revenue

The revenue of the Association shall be derived in most part from:

  1. a. Registration fees and annual dues
  2. b. Revenue yielding functions and activities
  3. c. Investments
  4. d. Donations
  5. e. Fines

11.2        Banking

  1. a. The banking business of the Association or any part of it shall be transacted with Toronto Dominion Bank (TD BANK). In the event that it is necessary for the Association to change banking institution, the Board of Directors shall make that decision on behalf of the ICCA.
  2. b. All moneys of the Association shall be deposited in a bank. The Association shall maintain three accounts as follows:-
  3. i. General Account
  4. ii. Investment Account

iii.            Igbo House Account

  1. c. In addition, the Board of Directors shall, from time to time upon recommendation from the Executive, designate a new account.
  2. d. At the end of the year the general account shall be closed with a balance of $5,000.00 any excess over and above $5,000.00 shall be transferred to investment account.

11.3        Expenditures

  1. a. The President and executive shall have a discretionary spending of not more than $500 without approval in every quarter.
  2. b. All expenditures over $500 shall be duly approved by the Board of Directors or the General house; whereas expenditures of less than five hundred dollars ($500.00) may be approved by the executive meeting.

11.4        Accountability

  1. a. All expenditures must be accounted for at the general meeting preceding the function in which the expenditures were made.
  2. b. The Association reserves the right to recover unaccounted expenditures by any legal means necessary.

11.5        Execution of Instruments

All Contracts, documents, and instruments shall be duly signed by the President and Chairman of the Board prior to execution. Where necessary, the Board may designate any member of the Association to act on behalf of the Association in signing and execution of such document.

ARTICLE 12: AUDITORS

12.1        Appointments of Auditors

  1. a. The Association shall have internal Auditors comprised of three members
  2. b. The Internal Auditors shall be required to audit the account of the Association at least once a year.
  3. c. When necessary, the Board may from time to time appoint External Auditors

Article 13: Notices

13.1        Method of Notification

                                                                                                                                                                                                                                                                                                                                                                                                                15

  1. a. Any notice or other documents to be given by the Association to a member or other persons shall be taken to be sufficiently given when delivered personally, or when mailed by prepaid ordinary or airmail to the last known address, or by fax, or by email.
  2. b. Such recorded communication shall be recorded or documented in Association record book or file.

Article 14: Elections

14.1        Election of Executives

  1. a. Election of the Executives shall be held once every two years. Elections shall be held on the 3rd Sunday of October each election year.

14.2        Electoral Committee

  1. a. Board of Directors notifies the executive and general house of the expiry of the executive term within 60 days and calls for election 30 days to the expiry date.
  2. b. The executive shall appoint an electoral committee subject to ratification by a simple majority of members in a general meeting, 30 days to the expiration of the executive. Electoral committee shall be composed of three members.
  3. c. Inauguration and swearing in of the newly elected executives shall take place in February at the first meeting of the year following the election.  

14.3        Voting

                Voting shall be by secret ballot.

14.4        Eligibility for Election

14.4.1     To be eligible to run for office a member must be in good financial standing. For clarity purposes, good financial standing means that the member would have paid all dues in the last two years if they became members during those two year period including the current year of election. For any other member who had not been registered with the association for a period of two years before the election, the good standing provisions of section 4.1.3 shall govern.

14.4.2     In addition, a member running for office must also have attended at least six general meetings.

14.4.3     To be eligible to run for the office of the President of ICCA, a member must have been registered with the association for at least five years and must be in good financial standing as defined in 4.1.3, 14.4.1) and 14.4.2) above.   Such individual must have attended at least 50% of all meetings held in the last five years.

14.5        Eligibility to Vote

14.5.1     A regular member is eligible to vote provided such member meets the requirements stipulated in section 4.1.3, and 14.4.1.

14.5.2     A new member to be eligible to vote must have been registered with the Association for the last one month before the Election Day.

ARTICLE 15: MEMBERSHIP RIGHTS AND PRIVILEGES

15.1        Without Prejudice

15.1.1     All members shall have equal access to whatever benefits or privileges that is available from the Association provided they meet the requirements as stipulated under 4.1.3.

15.1.2     For the purpose of this Article (Article 15), the following benefits shall accrue to all members in good standing as stated in 14.4.1 and 14.4.2.:

  1. a) Weddings ($250.00 plus a signed card)
  2. b) Births ($100.00 plus a signed card)
  3. c) Bereavements ($500.00 plus a condolence card)

For the purpose of this Constitution, bereavement covers the death of a spouse, a parent, and a child of a member.

Article 16: Dissolution of the Organization

16.1        In the event of dissolution of Igbo Canadian Community Association,

  1. a. Any ICCA property held by any member or legal entity shall revert to ICCA.
  2. b. All assets remaining after meeting outstanding liabilities shall be assigned to another suitable non-profit organization, fund, foundation, or corporation organized and operated exclusively for the purposes specified in the relevant Section of the Revenue Canada Agency provision for non-profit corporations.

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CONSTITUTION AND BYLAWS OF  IGBO CANADIAN COMMUNITY ASSOCIATION

(ICCA)    

TABLE OF CONTENTS

  1. A. Preamble
  2. B. Definitions

Article 1: General

1.1          Name of Organization        

1.2          Governance         

1.3          Head Office          

Article 2: Objective            

The objectives of Igbo Canadian Community Association are:  

Article 3: Powers of the Association

3.1          Fund Raising         

3.2          Employ Paid Staff and Recruit Volunteers     

3.3          Purchase or rent Premises and/or Equipment              

3.4          Research and Development             

3.5          Receive Membership Fees and Contributions               

3.6          Partnership and Collaboration         

3.7          Amendments of this Constitution & By-Laws

3.8          Residual Powers 

Article 4: Membership       

4.1          Individual Membership     

4.1.1       Eligibility for Individual Membership              

4.1.2       Individual Member Entitlement       

4.1.3       Member in Good Standing

Article 5: Eligibility for Positions      

5.1.Patrons            5

5.2          Board Member Eligibility   

   5.2.2   Mode of appointment        

5.2.3       Term of Appointment        

Article 6: Termination of Membership           

6.1   Resignation 

6.2          Expelled for Non-Payment of Dues 

6.3          Disciplinary Committee      

6.4          Expulsion or Suspension    

6.5          Misconduct          

6.6          Grave Misconduct             

6.7          Interests and assets of the Association          

Article 7: Organs of ICCA   

7.1          The General Assembly       

7.2          Board of Directors              

7.3          Executive Committee         

7.4          Standing Committees         

7.5          Ad Hoc Committee –         

Article 8: Functions of Offices of ICCA            

8.1          The Executive Committee 

8.2          The President      

8.3          Vice President     

8.4          General Secretary              

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8.5          Assistant General Secretary             

8.6          Treasurer             

8.8          Social Secretary  

8.9          Public Relations Officer (PRO)          

Article 9: Meetings             

9.1          Fiscal Year of ICCA              

9.2          Executive Meetings            

9.2          General Assembly/General House Meeting  

9.3          Emergency Meetings         

9.4          Quorum at Meeting           

9.5          Vacancies             

Article 10: Code of Conduct

10.1 Unruly Behaviour       

10.2 Misappropriation of Associations Assets              

Article 11: Finances and Banking     

11.1        Revenue

11.2        Banking 

11.3        Expenditures       

11.4        Accountability     

11.5        Execution of Instrument

ARTICLE 12: AUDITORS

12.1        Appointments of Auditors

Article 13: Notices              

13.1        Method of Notification      

Article 14: Elections            

14.1        Election of Executives        

14.2        Electoral Committee         

14.3        Voting   

14.4        Eligibility for Election        

14.5        Eligibility to Vote 

ARTICLE 15: MEMBERSHIP RIGHTS AND PRIVILEGES    29

15.1        Without Prejudice              

Article 16: Dissolution of the Organization    

CONSTITUTION AND BYLAWS OF

IGBO CANADIAN COMMUNITY ASSOCIATION (ICCA)

3

                                                                                                                                                                               

  1. A. Preamble

We, the members of the Igbo Canadian Community Association in Toronto, Ontario, Canada, in order to help engender a stronger sense of our cultural identity, enhance and strengthen the cords of unity and bonding among us and the Igbo speaking people in the diaspora, have firmly resolved that the Igbo Canadian Community Association, otherwise known as ICCA (Umunna), a Non-Profit Ontario Corporation, will be the umbrella body through which the aforesaid purposes and goals are expressed.

In consideration of the above stated we posit that:

  1. 1. ICCA shall be a ready forum through which Igbos in Canada in cooperation with other Igbos in the diaspora can express their social, cultural, and economic aspirations.
  2. 2. ICCA shall dedicate itself to enhancing Igbo community fellowship, encouraging co-operation, unity, and oneness among Igbo people: It determines to be a pillar of support and a house of ideas for Igbo leaders at home and abroad.
  3. B. Definitions

Except where otherwise provided in this Constitution,

  1. 1. “Association” means Igbo Canadian Community Association, except where otherwise stated.
  2. 2. “Board” means the Board of Directors of Igbo Canadian Community Association.
  3. 3. “By-Law” means regulations and policies made under this Constitution. In other words, any regulation or policy that is not founded in this constitution should be regarded as unconstitutional.
  4. 4. Any committees or sub-committees set up under this Constitution shall conduct their activities within the confines of their mandate and in such a manner that does contradict or conflict with the tenets of this Constitution.
  5. 5. “Director” means a Member of the Board of Directors of ICCA.
  6. 6. “Executive Committee “means the elected members of the Executive of Igbo Canadian Community Association.
  7. 7. “Ex-Officio” means the immediate past President and secretary of ICCA.
  8. 8. “Member” means any member of the Igbo Canadian Community Association as described under Article 6 of this Constitution.
  9. 9. “General Assembly” means the Igbo Canadian Community Association (ICCA) sitting in plenary or general meeting of its members.
  10. 10. “Officer” means a member of the Executive Committee.
  11. 11. “Satellite Organization” means any organized group of Igbo-speaking peoples of Nigeria delineated by geographical congruencies whether they are homogeneous communities, local government areas, states, senatorial zones or Nigerian federal constituencies in Ontario.

Article 1: General

1.1          Name of Organization

The registered name of the organization is Igbo Canadian Community Association (ICCA).

1.2          Government

ICCA is non-profit Canadian corporation that is governed by a Board of Directors.

1.3          Head Office

The head office of the Association shall be in the greater Toronto area, in the Province of Ontario, and such place therein as the executives and the general assembly from time-to-time may decide. The association’s mailing addresses is 680 Scarlett Road, Toronto, Ontario M9P 2T4

Article 2: Objective

The objectives of Igbo Canadian Community Association are:

  1. i) To create a consciousness of the core values of Igbo culture amongt our membership.
  2. ii) To serve as a common forum for Igbo people in Canada to nurture a sense of oneness and encourage the

socio-economic, cultural and educational development of members.

4                                             

iii)            To partner with the Provincial Boards of Education of Ontario and affiliate bodies, to sustain the life of the Igbo Heritage Language School. ICCA shall remain the only body of contact between the aforesaid bodies of education and the Igbo community in Ontario.

  1. iv) To promote Igbo Heritage and Culture through Igbo Heritage Day Celebrations and through Igbo Heritage Language School Activities.
  2. v) To strive towards the attainment of social justice, fairness, and equal protection of the laws for all its members in Ontario.
  3. vi) To establish and operate an Igbo House – a centre to be used for workshop training program, meetings, hobbies, recreation, drama, arts exhibition, cultural events, music and handicrafts for the general public and for participating members’ interests.

vii)           To assist new immigrants with immigration orientation services in order to facilitate their integration into the community.

viii)          To provide support and assistance as appropriate, to our seniors and ensuring that they actively participate in cultural education of youth and impart career mentoring to youth seeking insight into professions from where seniors retired thus sparing seniors the ravages of isolation.

  1. ix) To provide support and assistance to our seniors and to encourage our seniors to participate in mentorship programs that will educate our youth on Igbo heritage, core values and personality.
  2. x) To support affiliate satellite Igbo cultural community associations and all Igbo associations in Canada when called upon to do so.

Article 3: Powers of the Association

We, the Igbo Canadian Community Association (ICCA), give ourselves as a group, the power to perform the following:

3.1          Fund Raising

ICCA shall raise funds to carry out its objectives in accordance with the terms and conditions stipulated by the Ontario Corporations Act for not-for-profit organizations, the Corporations Act of Canada and all relevant laws, rules and regulations.

3.2          Employment of Paid contractors/Staff and Recruitment of Volunteers

ICCA shall employ paid contractors and/or staff, and recruit volunteers to carry out its objectives as the need arises, provided it reflects relevance to job done in accordance with articles of incorporation.

3.3          Purchase or rent Premises and/or Equipment

ICCA shall purchase or rent premises for the conduct of its activities when necessary. The organization from time to time may rent equipment to facilitate delivery of its activities.

3.4          Research and Development

Research and development being the mainstay of any thriving organization, ICCA shall from time to time conduct needs assessment research and other relevant research to help chart its course in community development

3.5          Receive Membership Fees and Contributions

ICCA shall receive membership fee contributions in accordance with Article 4.1.1 a.,   4.1.3 c., and 4.2.1 of this constitution.   In addition, the Association may receive donations from individuals and organizations who wish to contribute to the activities of the Association.

3.6          Partnership and Collaboration

ICCA may liaise, partner and collaborate with different organizations in order to achieve common goals in community development and in fulfilment of the objectives of ICCA.

3.7          Amendments of this Constitution & By-Laws

  1. a. This Constitution and By-Laws may be amended by the committee appointed by the Executive and approved at a general meeting by two thirds majority of votes cast.
  2. b. A member may introduce amendment to this Constitution and By-Laws by a motion in writing, submitted to the Executive Committee and the Board of Directors at least four weeks before the commencement of the meeting in which the proposed amendment will be debated. The Executives and the Board shall deliberate                                                                                                                                                                                                                                                                                                                                 5

such amendment within the stipulated 4 weeks prior to presenting it at the general meeting for debate, adoption or dismissal. The motion for an amendment of the Constitution must pass by at least two thirds of the members sitting in a general meeting.

3.8          Residual Powers

ICCA may, from time to time take any other action within the law necessary to achieve its objectives set out above. Residual or retained powers is only applicable through resolutions by the general membership of ICCA exercising their vote by simple majority.

Article 4: Membership

4.1          Individual Membership

4.1.1       Eligibility for Individual Membership

  1. a. All persons of Igbo origin, their off-springs and spouses are deemed eligible for membership upon payment of a onetime registration fee and monthly/annual dues as may be decided from time to time by the members in a general meeting.
  2. b. Where it is considered that membership would be detrimental to the aims and activities of ICCA, the Executive Committee and Board of Directors shall recommend refusing membership terminating or suspending the membership of any member by resolution passed at a meeting and ratified by a simple majority of the members of ICCA in a general meeting.

4.1.2       Individual Member Entitlement

  1. a. Shall be entitled to vote at all meetings of the Association
  2. b. Can be elected into any executive position and/or committee.
  3. c. Shall be accorded to all rights and privileges that come with being a member.
  4. d. To continue to enjoy these rights and privileges, a member must be in good standing and conform to expected conduct and behavior.

4.1.3       Member in Good Standing

  1. a. A member in good standing shall be one who attends meetings and must not have been absent without excuse/accepted reason for more than 33% of all meetings within a 12 month period, or since registration, whichever period is shorter.
  2. b. Such excuse/accepted reason for absence must be presented in a meeting and noted in that meeting’s minutes.

Annual membership dues shall presently be set at $100.00 per individual and $150.00 per family. The amount of such dues may be changed by a request submitted to the Board and the Executive no later than four weeks of the meeting in which such a proposal is to be debated and passed by not less than two thirds of the members in a sitting of the general assembly.

  1. c. In addition, that person must not be in arrears for more than fifty dollars ($50.00) of all debts owed to ICCA either in membership dues, annual dues, pledges or donations.

Article 5: Eligibility for Positions

5.1. Patrons

The Association shall have provision for patrons and Matrons. However, these positions are not mandatory.

5.1.1       Mode of appointment - The positions shall be filled by appointments from a nomination list submitted in confidence by members to the Executive and Board of Directors. The general meeting shall approve such appointments and the position of Patron shall be filled by a vote by simple majority of the members at a general meeting.

5.1.2       Term - The tenure shall continue as long as a patron continues to meet the eligibility criteria, and is/are still willing to serve.

5.1.3       Eligibility - Patrons are respected and revered members of the community.

  1. a. The position of a patron is not subject to election, but based on worthy contribution (not necessarily financial) towards the improvement of our community. Such appointments shall consider the cherished traditions

                                                                                                                                                                                               

                                                                                                                                                                                                                                                                                                                                                                                                                6

of the Igbo culture that recognizes and rewards good character outstanding contributions to the community and shall not be based solely on such matters as wealth, or social status.

  1. b. A Patron must be impeccable by way of character.
  2. c. Must always be found to be above board on issues that affect our Association.
  3. d. The person shall be in a position to give good counselling to the Association.
  4. e. Is strongly supportive of the objectives of the Association and can protect and defend the interests of the Association.
  5. f. Shall be in a position to support financially and otherwise the initiatives of the Association  

Board of Directors

5.2          Board Member Eligibility

5.2.1       Board Eligibility is governed by the association’s Article of Incorporation and in accordance with provisions of the Ontario Corporations Act for not-for-profit organizations in addition to Article 5, Section 2, subsection 5.2.2 to 5.2.7 below.

  1. a. Board members are respected and industrious members of the Association.
  2. b. Elections shall be based on an individual’s worthy contribution towards the improvement of our Association. Such an individual must show vision, leadership and innovation.
  3. c. The person must be of an impeccable character and must always be found to be above board on issues that affect our Association.
  4. d. The person shall be in a position to give good counsel to the Association.
  5. e. Is strongly supportive of the objectives of the Association, can protect and defend the interests of the Association.
  6. f. Shall be in a position to articulate initiatives and direction for the progress and advancement of the Association.

5.2.1A    Functions of the Board

The function of the Board shall encompass the following:

  1. 1. Establish and articulate goals, and the long-term vision of ICCA
  2. 2. Ensure financial stability of ICCA by raising funds when necessary and helping the Executive to establish financial policies and strategies that will ensure continued financial solvency of ICCA
  3. 3. Ensure that all activities and functions of ICCA meet regulatory guidelines and laws of the government of Ontario for non-for-profit organizations.
  4. 4. The Chairperson of the Board of Directors in consultation with other Board members shall authorize the disbursement of any funds of the association by the Executive Committee that is in excess of $500. 00
  5. 5. No member of the Executive Committee shall be signatory to any of the bank accounts of ICCA without a written letter of introduction to the bank by the Chairman of the Board of Directors.
  6. 6. Upon the election of a new Chairperson of the Board of Directors, the outgoing Chairperson shall, as soon as possible, introduce the new Chairperson of the Board of Directors to the bank and ensure that the signatures to the bank are updated to reflect the change.
  7. 7. A copy of the Bylaws, Code of Conduct, Confidentiality, and Conflict of interest guidelines must be signed, dated by all office holders of the Association and returned to the Association’s Chairperson of the Board of Director prior to or immediately upon assuming office.
  8. 8. The Board, shall, upon receipt of recommendations from the Disciplinary Committee regarding allegations of misconduct by a member, consult with the Executive Committee and impose appropriate sanctions.

5.2.2       Mode of Election

  1. a. Members may nominate potential Board members for election to ensure due diligence and consideration by the Executive Committee and existing Board of Directors.
  2. b. If considered eligible, each recommended candidate shall be invited to address the general assembly on his/her vision for ICCA, the capability and suitability to act as a director of the Association.
  3. c. The composition of the membership of the Board shall be not less than five (5) but not more than nine (9) persons in number. If for any reason there is a need to fill a vacant position in the Board election may be held at

                                                                                                                                                                                                7

any convenient time for such purpose, and on the same terms and conditions as stipulated in the provisions of section 5.2.1 of this constitution.

  1. d. Ratification or rejection vote by general assembly shall conclude this process.

5.2.3       Term of the Board

  1. a. A Board appointment is for a term of five years, provided that such members(s) continue to meet the eligibility criteria.
  2. b. Where the tenure of all existing Board members has run its course and there are no potential candidates being processed, an election to elect a new Board shall be held at the AGM and no later than six weeks following the election of a new executive

Article 6: Termination of Membership

6.1   Resignation

  1. a. A member of the Board of Directors may resign by delivering or mailing to the President/Secretary a letter of resignation that shall be deemed to become effective upon receipt or on the date specified therein.
  2. b. The member shall remain liable for payment of any dues, assessments, or other sums levied or which may become payable by such member to the Association before the effective date of the resignation.

6.2          Expelled for Non-Payment of Dues

  1. a. Any member who fails to pay any dues payable to the Association within a given time stipulated by the house or executive meeting, may be suspended, and when he/she fails to redeem his/her membership after a set period, may then be expelled from the Association.
  2. b. Such a member may re-register for membership after the payment of all outstanding dues including the registration fee at the time of re-application.

6.3         Disciplinary Committee

A standing disciplinary committee shall be set up by the general meeting to investigate and recommend appropriate sanctions against any misdemeanor by a member. The Disciplinary Committee, upon receiving evidence shall investigate the allegations against a member, issue notices of allegations to the member as per the provisions of sections 6.4(B) and (C), hold written or oral hearings as applicable and recommend appropriate sanctions to the Board, who shall, in consultation with the Executive Committee impose sanctions.

6.4          Expulsion, Discipline or Suspension               

On the recommendation of the disciplinary committee, a member may be expelled or suspended for a given time for a conduct unbecoming of the image and integrity of the Association.

6.4 (A) All allegations of misconduct against a member must be served in writing and delivered by personal service or by registered mail to the member’s last known address.

In less serious cases the member shall be given an opportunity to make written submissions to the disciplinary committee, and in cases of grave misconduct the member shall have the right of oral hearing before the disciplinary committee and the right of cross examination.

6.4(B) Notice of misconduct by the disciplinary committee to a member must specify the nature of the charge and give the member a reasonable opportunity to answer the charge.

6.5          Misconduct

  1. a. A member, on the recommendation of the disciplinary committee may be suspended, or be required to make a written or oral apology to the meeting, or may be fined in addition to all of the above.
  2. b. On the expiration of a suspension order, the affected member shall redeem his/her membership by complying with all attendant sanctions, including payment of all dues, levies, fines, and/or contributions made while he or she was on suspension.
  3. c. In case of expulsion, such member may reregister for membership after the payment of all outstanding dues including the registration fee at the time of the re-application and reconsideration.
  4. d. For disruption of proceedings of the meeting by a member, the president has the authority to force or order the member out of the meeting.

6.6          Grave Misconduct

                                                                                                                                                                                                8

Where allegation of grave misconduct is established is established against a member appropriate action may be taken against a nonconforming member. Grave misconduct is any conduct that is inimical to, or threatens the very existence of ICCA as a body, or any conduct that causes or could bring ICCA into disrepute.

6.7          Interests and assets of the Association

  1. a. Upon resignation, or expulsion, or cancellation of membership in the Association, a member shall lose all rights and benefits of this Association.
  2. b. All property of the Association in his/her possession shall be returned complete, within one (1) week from the effective date of such resignation, expulsion, or cancellation of membership.

Article 7: Organs of ICCA

The organs of ICCA shall comprise the following:

  1. 1. The General Assembly (The General Meeting).
  2. 2. The Board of Directors
  3. 3. The Executive Committee

7.1          The General Assembly

The General Assembly shall:

  1. a. consists of all registered members of the Igbo Canadian Community Association;
  2. b. meets regularly as provided in this constitution;
  3. c. be vested with the responsibility of ensuring the welfare of members;
  4. d. be the custodian of the other arms of the organization, that is, the Board of Directors and Executive Committee;
  5. e. Shall deliberate and vote on any matters of importance specifically brought into the house for consideration by the Board of Directors and the Executive Committee or upon the introduction of a motion supported by a member in a general meeting.

7.2               Board of Directors

  1. a. ICCA shall have a Board of Directors of no less than three (5) people and no more than fifteen (9), who must be at least 18 years of age and who are qualified to discharge duties of the Board, and shall be appointed by the general membership at the Annual General meeting on recommendation of the Executive Committee following due diligence by the Executive and existing Board members.
  2. b. Members of the Board will be appointed for a period of at least five years, and may be re-appointed at the Association’s Annual General Meeting (AGM).
  3. c. The Board of Directors shall be responsible for organizing ICCA in all not-for-profit matters.
  4. d. The Board shall have oversight function on the administrative body of the Association.
  5. e. The Board will be vested with sourcing funds from donor agencies and works for the success of the program of the Association.
  6. f. The Board in concert with the executive shall make policies that are approved by the general house that will enhance the smooth running of the organization as a registered not for profit organization.
  7. g. It shall have the power in concert with the executive to employ well-qualified person that will carry out the day-to-day running of Igbo House.
  8. h. The Board of Directors shall be responsible for the general oversight of the activities of the Association.

7.3             Executive Committee

The Executive Committee shall comprise of the following elected Officers, one of which must be a woman:

1              President                              

  1. 2. Vice President

3              General Secretary              

4              Assistant General Secretary             

5              Social Secretary                  

6              Public Relations Officer

7              Treasurer             

8              Financial Secretary

                                                                                                                                                                                                9

9              Assistant Financial Secretary

10            Ex-Officio              

7.3.1 The Ex-officio members of the Executive Committee shall be the immediate past president and secretary, provided he or she is a member in good standing and was not removed from office.

7.3.2 The Executive Committee shall be responsible for the running of the General Assembly and governance of the association.

7.3.3 Each member of the Executive shall have access to all documents, property, and information relating to his or her office in ICCA. Each such executive shall be accountable to the President for the release, use, integrity, and confidentiality of such documents, property or information. In turn, the President shall be accountable to the Board of Directors for actions of the Executives.

7.3.4 All Executive offices of the Association are voluntary. There is no remuneration for holding such position in the association.

7.3.5 A meritorious service may be recognized with an award after an officer has finished his term of office.

7.3.6 Executive members report to the President, who in turn reports to the Board of Directors of ICCA.

7.3.7 The Board of Directors shall declare vacant the position and office of any member of the Executive Committee who in the absent of compelling reason is absent in a three month period from a general meeting of the whole house.

7.4          Standing Committees

Standing Committees shall include:

  1. a. Disciplinary Committee:

Disciplinary Committee, to be appointed by the Executive Committee and approved by the General Assembly, shall comprise three (3) members of ICCA in good standing who have a working knowledge of the ICCA Constitution and By-Laws.

  1. b. Audit Committee: Audit Committee, comprising three (3) members of ICCA in good standing each to be nominated by a member of ICCA in good standing supported by two (2) other members in good standing, at a general meeting and approved by the general assembly.
  2. c. Immigration Resettlement Committee: Immigration and Resettlement Committee, comprising three (3) members of ICCA in good standing to be appointed by the Executive Committee and approved by the General Assembly.
  3. d. Seniors Activity Committee: Seniors Activity Committee, comprising of at least three (3) members in good standing to be appointed by the Executive Committee and approved by the General Assembly.
  4. e. Igbo House Committee: Igbo House Committee shall comprise all Presidents of registered Satellite Organizations and three other members appointed by the Board, the Executive Committee and the General House.
  5. f. Igbo Heritage Language Committee: Igbo Heritage Language School Committee, appointed by the General House, in accordance with requirements of the Metropolitan Toronto District/Separate School Board.
  6. g. Youth Participation Committee: Youth Participation Committee, comprising a minimum of three (3) members (two of which must under the age of 29), in good standing to be appointed by the Executive Committee and approved by the General Assembly.

7.5          Ad Hoc Committee –

An Ad Hoc Committee shall be appointed by the Executive Committee or the General Assembly when the need arises. The Committee’s duties are specific and expire when on completion of their tasks as spelled out by the constituting body. No ad hoc committee duty and span shall spill over to a new executive term of office. An Ad Hoc Committee is not a Standing Committee.

Article 8: Functions of Offices of ICCA

8.1          The Executive Committee

The Executive Committee shall perform the following:

  1. a. exercises all the executive powers of ICCA;
  2. b. present a program and budget to the Board of Directors for concurrence within 30 days of its election and within 60 days of its election to the general meeting for approval;

                                                                                                                                                                                                                                                                                                                                                                                                                10

  1. c. presents an annual plan for the coming year
  2. d. Have power to approve expenditures not exceeding five hundred dollars $500.00 for any single project.
  3. e. Present to general assembly every Executive approval for ratification at next sitting of the General Assembly after such approvals.

8.2          The President

The President of ICCA shall perform the following:

  1. a. be the Chief Executive Officer of the Association and shall ensure that all Executive members discharge their duties diligently;
  2. b. abide by all the provisions of this Constitution and uphold its integrity at all times;
  3. c. preside over all meetings of the General Assembly of ICCA, the Executive Committee and special/emergency meetings;
  4. d. take direction from the Board of Directors and the General Assembly;
  5. e. Be a dynamic, progressive, goal-oriented individual with a detailed set of objective to be accomplished for ICCA and presented before the Election Day.
  6. f. cast a tie-breaking vote at all General Assembly meetings of ICCA voting when necessitated;
  7. g. ensure that the Association’s accounts are in good order and advises the Treasurer to present a financial report to the general meeting at least twice a year;
  8. h. be a signatory to the general accounts of the Association;
  9. i. be the main representative and or spokesperson of the Association and can delegate such duty to any appropriate member of the Association;
  10. j. Summon all Executive and General Meetings of ICCA through the General Secretary.
  11. k. Together with Financial Secretary and Treasurer be signatory to ICCA bank account.
  12. l. Together with the Financial Secretary and Treasurer be signatory to all ICCA cheques, and in addition to the Treasurer be signatory to all ICCA expense voucher approvals.
  13. m. ensure accurate financial report of all the association’s activities to be presented to the General House;
  14. n. Render in writing, to the General Assembly, a Report of his/her stewardship and that of his executive at the Annual General Meeting marking the end of the term of office of his/her executive.

8.3          Vice President

The Vice President shall perform the following:

  1. a. Abide by all the provisions of this Constitution and uphold its integrity at all times.
  2. b. take direction from the President;
  3. c. assist the president in his/her responsibilities
  4. d. Succeed the president if he/she is unable to complete his/her term of office; such succession shall be automatic.
  5. e. act for the President in his or her absence excluding signatory to the Association Account;
  6. f. liaise with other members of the Executive to ensure proper functioning of the Executive Committee;
  7. g. head the Finance Committee;
  8. h. succeed the president if he/she is unable to complete his/her term of office; such succession shall be automatic;
  9. i. discharge duties as delegated by the President or Executive Committee;
  10. j. Be the chairperson of the “Immigration and Resettlement Committee.”
  11. k. Assist in every other capacity in the Executive Committee.

8.4          General Secretary

The General Secretary of the ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the president and the General House;

                                                                                                                                                                                                                                                                                                                                                                                                                11

  1. c. issue or cause to be issued notices of all meeting of the Executive and General House when directed to do so by the president;
  2. d. attend meetings of the executive and general members, and shall enter or cause to be entered the minutes of all the proceedings; such proceedings shall be entered in the minutes’ book kept for that purpose;
  3. e. be responsible for the safe keeping of properties of the Association including all books, certificates, reports, and all other documents and records designated by the executive committee, except documents relating to the accounts of the Association;
  4. f. be responsible for all correspondence within and outside the Association
  5. g. Make records of minutes available to ICCA members before the commencement of the next General Assembly meeting of ICCA.
  6. h. Be responsible for all correspondence of ICCA.
  7. i. Regularly update the membership list of ICCA.
  8. j. publish the list of all eligible candidates and voters list of members in good standing for all General Assembly Elections
  9. k. Perform all duties incidental to the office of secretary and such other duties as may be designed to him by the Association.

8.5          Assistant General Secretary

Assistant General Secretary shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the President and the General Secretary;
  3. c. assist and co-operate with the General Secretary in all his/her duties;
  4. d. Succeed the General Secretary if he/she is unable to complete his/her term of office. Such succession shall be automatic;
  5. e. Be secretary to any committee so appointed unless appointed Chairperson of such committee advises otherwise.

8.6          Treasurer

The Treasurer of ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. Take direction from the president;
  3. c. keep accurate records of the assets, receipts, expenditures and debts of the Association in the books provided for the purpose;
  4. d. Be responsible for all monetary records and control of ICCA General Assembly account(s);
  5. e. Together with Financial Secretary and the President be signatory to ICCA bank account.
  6. f. Be the only custodian of ICCA General Assembly account(s);
  7. g. Practice generally accepted accounting principles and prepare and render a comprehensive income/expenditure statements to the General Assembly membership semi-annually or when required and in any case, at the end of his/her term of office;
  8. h. Submit all necessary information for a progressive audit by the Audit Committee and in any case, at least twice a year;
  9. i. Render to the President and/or the Executive Committee, in their meetings, or wherever required of him/her, an account of all his transactions as Treasurer;
  10. j. Prepare an annual budget of the Association in cooperation with the Executive Committee;
  11. k. Take charge of all monies collected by the Financial Secretary, within three (3) business days of such collection and issue a receipt to the Financial Secretary;
  12. l. Operate bank accounts of the Association and shall be signatory to all accounts; including ICCA General Assembly expense vouchers;
  13. m. Ensure accurate financial report of all Association’s activities is presented to the General House.
  14. n. Preside in the absence of the president and the vice president, at an executive or general meeting of ICCA.

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  1. o. Present a detailed financial report at the end of each fiscal year in accordance with the budgetary proposed presented at the beginning of the Executives’ term of office. Such a detailed financial report shall be presented at a General Assembly meeting, marking the end of each fiscal year.

8.7          Financial Secretary

The Financial Secretary shall perform the following:

  1. a. Abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. Take direction from the president;
  3. c. Hand over all moneys collected to the Treasurer within three (3) business days, who in turn shall issue him/her a receipt of acknowledgements;
  4. d. In the absence of the Treasurer, moneys shall be handed over to the President
  5. e. Keep record of moneys collected and register of financial standings of members.
  6. f. Together with President and Treasurer, be signatory to ICCA bank account.
  7. g. Maintain a consecutively numbered ICCA receipt booklet, which shall be issued in triplicate for all monies collected;
  8. h. Prepare a payment voucher for all payment by ICCA, which can only be made by cheque, with duplicate copies in the custody of Treasurer;
  9. i. Issue and validate membership status.
  10. j. Ensure accurate financial report of all association’s activities be presented to the general house.

8.8          Social Secretary

The Social Secretary of ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the president;
  3. c. be responsible for the social activities of the Association;
  4. d. stimulate or cause the right atmosphere for cordial communion among members;
  5. e. relate with members on a one to one in order to promote continued interest in the Association;
  6. f. plan and execute, in conjunction with the other members of the Executive, activities that shall foster congeniality among members;
  7. g. ensure orderliness during meetings of the Association;
  8. h. executes orders as directed by the President during meetings;
  9. i. be responsible for the promotional activities of the Association whenever required;
  10. j. Ensure accurate financial report of all association’s activities is presented to the general house.

8.9          Public Relations Officer (PRO)

The PRO of ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the president;
  3. c. establish machinery for advertisement, publicity programs including fund raising;
  4. d. promote the interest of ICCA in print and electronic media in consultation with the Executive Committee provided such publications would not interfere with the duties and functions of the officers of ICCA;
  5. e. Promote a positive image of ICCA and the Igbo community in carrying out his/her duties to ICCA.

Article 9: Meetings

9.1          Fiscal Year of ICCA

9.1.1       The fiscal year of ICCA begins in January 1st and ends December 31st of each and every year.

9.1.2       The Annual General Meeting of ICCA shall take place in November of each and every fiscal year date to be determined by the Executive in consultation with the Board of Directors.

9.2          Executive Meetings

9.1.1       The president may call executive meetings at such times and places as he/she may designate.

9.1.2       The Executive shall meet as often as deemed necessary at the discretion of the President.

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9.1.3       Any five (5) members of the Executive may jointly call a special meeting, if necessary. All resolutions and/or decisions in such meetings are subject to approval at the next general meeting.

9.1.4       An executive member may designate another executive member to present his report in his absence.

 

 

Vote of No Confidence

9.1.5       A vote of no confidence is passed when 2/3 of the executive members present in an executive meeting vote in a ballot supporting such a motion and must be confirmed by the members in the general meeting by a simple majority.

9.1.7       Questions arising at any meeting shall be decided by a simple majority of votes cast, where there is a tie, the president/presiding Officer’s vote shall decide.

9.2          General Assembly/General Assembly Meeting

9.2.1       The general meetings of the Association shall be held bi-monthly on the 3rd Sunday of every other month starting in the month of February each year.

9.2.2       The ICCA President shall be the presiding officer on all general house meetings. The start time and adjournment of the meetings are at the discretion of the President.

9.2.3       Questions arising at any meeting shall be decided by a simple majority of votes cast. Where there is a tie, the president/presiding officer’s vote shall break the tie.

9.2.4       The conduct of ICCA meetings shall be modelled on Robert’s Rule of Order, Sections 10 to 37 as specified in the 10th edition of the Book.

9.3          Emergency Meetings         

9.3.1       The Executive Committee or the Board of Directors may authorize the secretary to call emergency meeting for issue(s) that may require urgent attention.

9.3.2       Reports arising from such meetings shall be presented as minutes at the next General Meeting for deliberations and ratification by the general house.

9.4          Quorum at Meeting

Quorum at meetings shall be formed as follows;

9.4.1       A simple majority of the members of the Board of Directors shall form a quorum for the transaction of Board meetings;

9.4.2       A simple majority of the Executive Committee members shall form a quorum for the transaction of business in executive meetings;

9.4.3       Presence of two (2) members of the Executive and six (6) other members shall constitute a quorum for commencement of a general meeting;

9.4.4       Presence of two (2) members of Executive and four (4) other members shall constitute a quorum for commencement of a special meeting;

9.4.5       A simple majority of members in a meeting is required to approve an appointment of a committee and all the decisions of such committee.

9.4.6       The president/presiding officer’s discretion shall prevail to start and end a duly constituted business meeting of the Association.

9.5          Vacancies

9.5.1       Any vacancies that from time to time occur on the executive board shall be filled for the remainder of the term, from the qualified members of the Association through a by-election to be immediately called by the President in consultation with his/her executives.

9.5.2       If a vacant position has an assistant, the assistant will automatically fill the position and a new assistant will be elected.

Article 10: Code of Conduct

10.1 Unruly Behavior

10.1.1     Any member found disturbing the proceedings of the meeting, after the meeting has been called to order by the chairperson, shall be liable to a fine of twenty dollars ($20.00).

                                                                                                                                                                                                14

10.1.2     If this continues after such a fine, the member may be required to leave the meeting temporary by the chairperson.

10.1.3     If the behavior continues then article 4, subsection (4.3.5) will be enforced or followed.

10.1.4     Punctuality, diligence and attendance at meetings are expected of all members of the Board of Directors and the Executive Committee.

Misappropriation of Assets of the Association

10.2 Any case of misappropriation of the assets of the association shall be referred to the Board of Directors for appropriate action.

Article 11: Finances and Banking

11.1        Revenue

The revenue of the Association shall be derived in most part from:

  1. a. Registration fees and annual dues
  2. b. Revenue yielding functions and activities
  3. c. Investments
  4. d. Donations
  5. e. Fines

11.2        Banking

  1. a. The banking business of the Association or any part of it shall be transacted with Toronto Dominion Bank (TD BANK). In the event that it is necessary for the Association to change banking institution, the Board of Directors shall make that decision on behalf of the ICCA.
  2. b. All moneys of the Association shall be deposited in a bank. The Association shall maintain three accounts as follows:-
  3. i. General Account
  4. ii. Investment Account

iii.            Igbo House Account

  1. c. In addition, the Board of Directors shall, from time to time upon recommendation from the Executive, designate a new account.
  2. d. At the end of the year the general account shall be closed with a balance of $5,000.00 any excess over and above $5,000.00 shall be transferred to investment account.

11.3        Expenditures

  1. a. The President and executive shall have a discretionary spending of not more than $500 without approval in every quarter.
  2. b. All expenditures over $500 shall be duly approved by the Board of Directors or the General house; whereas expenditures of less than five hundred dollars ($500.00) may be approved by the executive meeting.

11.4        Accountability

  1. a. All expenditures must be accounted for at the general meeting preceding the function in which the expenditures were made.
  2. b. The Association reserves the right to recover unaccounted expenditures by any legal means necessary.

11.5        Execution of Instruments

All Contracts, documents, and instruments shall be duly signed by the President and Chairman of the Board prior to execution. Where necessary, the Board may designate any member of the Association to act on behalf of the Association in signing and execution of such document.

ARTICLE 12: AUDITORS

12.1        Appointments of Auditors

  1. a. The Association shall have internal Auditors comprised of three members
  2. b. The Internal Auditors shall be required to audit the account of the Association at least once a year.
  3. c. When necessary, the Board may from time to time appoint External Auditors

Article 13: Notices

13.1        Method of Notification

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  1. a. Any notice or other documents to be given by the Association to a member or other persons shall be taken to be sufficiently given when delivered personally, or when mailed by prepaid ordinary or airmail to the last known address, or by fax, or by email.
  2. b. Such recorded communication shall be recorded or documented in Association record book or file.

Article 14: Elections

14.1        Election of Executives

  1. a. Election of the Executives shall be held once every two years. Elections shall be held on the 3rd Sunday of October each election year.

14.2        Electoral Committee

  1. a. Board of Directors notifies the executive and general house of the expiry of the executive term within 60 days and calls for election 30 days to the expiry date.
  2. b. The executive shall appoint an electoral committee subject to ratification by a simple majority of members in a general meeting, 30 days to the expiration of the executive. Electoral committee shall be composed of three members.
  3. c. Inauguration and swearing in of the newly elected executives shall take place in February at the first meeting of the year following the election.  

14.3        Voting

                Voting shall be by secret ballot.

14.4        Eligibility for Election

14.4.1     To be eligible to run for office a member must be in good financial standing. For clarity purposes, good financial standing means that the member would have paid all dues in the last two years if they became members during those two year period including the current year of election. For any other member who had not been registered with the association for a period of two years before the election, the good standing provisions of section 4.1.3 shall govern.

14.4.2     In addition, a member running for office must also have attended at least six general meetings.

14.4.3     To be eligible to run for the office of the President of ICCA, a member must have been registered with the association for at least five years and must be in good financial standing as defined in 4.1.3, 14.4.1) and 14.4.2) above.   Such individual must have attended at least 50% of all meetings held in the last five years.

14.5        Eligibility to Vote

14.5.1     A regular member is eligible to vote provided such member meets the requirements stipulated in section 4.1.3, and 14.4.1.

14.5.2     A new member to be eligible to vote must have been registered with the Association for the last one month before the Election Day.

ARTICLE 15: MEMBERSHIP RIGHTS AND PRIVILEGES

15.1        Without Prejudice

15.1.1     All members shall have equal access to whatever benefits or privileges that is available from the Association provided they meet the requirements as stipulated under 4.1.3.

15.1.2     For the purpose of this Article (Article 15), the following benefits shall accrue to all members in good standing as stated in 14.4.1 and 14.4.2.:

  1. a) Weddings ($250.00 plus a signed card)
  2. b) Births ($100.00 plus a signed card)
  3. c) Bereavements ($500.00 plus a condolence card)

For the purpose of this Constitution, bereavement covers the death of a spouse, a parent, and a child of a member.

Article 16: Dissolution of the Organization

16.1        In the event of dissolution of Igbo Canadian Community Association,

  1. a. Any ICCA property held by any member or legal entity shall revert to ICCA.
  2. b. All assets remaining after meeting outstanding liabilities shall be assigned to another suitable non-profit organization, fund, foundation, or corporation organized and operated exclusively for the purposes specified in the relevant Section of the Revenue Canada Agency provision for non-profit corporations.

1

               

CONSTITUTION AND BYLAWS OF  IGBO CANADIAN COMMUNITY ASSOCIATION

(ICCA)    

TABLE OF CONTENTS

  1. A. Preamble
  2. B. Definitions

Article 1: General

1.1          Name of Organization        

1.2          Governance         

1.3          Head Office          

Article 2: Objective            

The objectives of Igbo Canadian Community Association are:  

Article 3: Powers of the Association

3.1          Fund Raising         

3.2          Employ Paid Staff and Recruit Volunteers     

3.3          Purchase or rent Premises and/or Equipment              

3.4          Research and Development             

3.5          Receive Membership Fees and Contributions               

3.6          Partnership and Collaboration         

3.7          Amendments of this Constitution & By-Laws

3.8          Residual Powers 

Article 4: Membership       

4.1          Individual Membership     

4.1.1       Eligibility for Individual Membership              

4.1.2       Individual Member Entitlement       

4.1.3       Member in Good Standing

Article 5: Eligibility for Positions      

5.1.Patrons            5

5.2          Board Member Eligibility   

   5.2.2   Mode of appointment        

5.2.3       Term of Appointment        

Article 6: Termination of Membership           

6.1   Resignation 

6.2          Expelled for Non-Payment of Dues 

6.3          Disciplinary Committee      

6.4          Expulsion or Suspension    

6.5          Misconduct          

6.6          Grave Misconduct             

6.7          Interests and assets of the Association          

Article 7: Organs of ICCA   

7.1          The General Assembly       

7.2          Board of Directors              

7.3          Executive Committee         

7.4          Standing Committees         

7.5          Ad Hoc Committee –         

Article 8: Functions of Offices of ICCA            

8.1          The Executive Committee 

8.2          The President      

8.3          Vice President     

8.4          General Secretary              

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8.5          Assistant General Secretary             

8.6          Treasurer             

8.8          Social Secretary  

8.9          Public Relations Officer (PRO)          

Article 9: Meetings             

9.1          Fiscal Year of ICCA              

9.2          Executive Meetings            

9.2          General Assembly/General House Meeting  

9.3          Emergency Meetings         

9.4          Quorum at Meeting           

9.5          Vacancies             

Article 10: Code of Conduct

10.1 Unruly Behaviour       

10.2 Misappropriation of Associations Assets              

Article 11: Finances and Banking     

11.1        Revenue

11.2        Banking 

11.3        Expenditures       

11.4        Accountability     

11.5        Execution of Instrument

ARTICLE 12: AUDITORS

12.1        Appointments of Auditors

Article 13: Notices              

13.1        Method of Notification      

Article 14: Elections            

14.1        Election of Executives        

14.2        Electoral Committee         

14.3        Voting   

14.4        Eligibility for Election        

14.5        Eligibility to Vote 

ARTICLE 15: MEMBERSHIP RIGHTS AND PRIVILEGES    29

15.1        Without Prejudice              

Article 16: Dissolution of the Organization    

CONSTITUTION AND BYLAWS OF

IGBO CANADIAN COMMUNITY ASSOCIATION (ICCA)

3

                                                                                                                                                                               

  1. A. Preamble

We, the members of the Igbo Canadian Community Association in Toronto, Ontario, Canada, in order to help engender a stronger sense of our cultural identity, enhance and strengthen the cords of unity and bonding among us and the Igbo speaking people in the diaspora, have firmly resolved that the Igbo Canadian Community Association, otherwise known as ICCA (Umunna), a Non-Profit Ontario Corporation, will be the umbrella body through which the aforesaid purposes and goals are expressed.

In consideration of the above stated we posit that:

  1. 1. ICCA shall be a ready forum through which Igbos in Canada in cooperation with other Igbos in the diaspora can express their social, cultural, and economic aspirations.
  2. 2. ICCA shall dedicate itself to enhancing Igbo community fellowship, encouraging co-operation, unity, and oneness among Igbo people: It determines to be a pillar of support and a house of ideas for Igbo leaders at home and abroad.
  3. B. Definitions

Except where otherwise provided in this Constitution,

  1. 1. “Association” means Igbo Canadian Community Association, except where otherwise stated.
  2. 2. “Board” means the Board of Directors of Igbo Canadian Community Association.
  3. 3. “By-Law” means regulations and policies made under this Constitution. In other words, any regulation or policy that is not founded in this constitution should be regarded as unconstitutional.
  4. 4. Any committees or sub-committees set up under this Constitution shall conduct their activities within the confines of their mandate and in such a manner that does contradict or conflict with the tenets of this Constitution.
  5. 5. “Director” means a Member of the Board of Directors of ICCA.
  6. 6. “Executive Committee “means the elected members of the Executive of Igbo Canadian Community Association.
  7. 7. “Ex-Officio” means the immediate past President and secretary of ICCA.
  8. 8. “Member” means any member of the Igbo Canadian Community Association as described under Article 6 of this Constitution.
  9. 9. “General Assembly” means the Igbo Canadian Community Association (ICCA) sitting in plenary or general meeting of its members.
  10. 10. “Officer” means a member of the Executive Committee.
  11. 11. “Satellite Organization” means any organized group of Igbo-speaking peoples of Nigeria delineated by geographical congruencies whether they are homogeneous communities, local government areas, states, senatorial zones or Nigerian federal constituencies in Ontario.

Article 1: General

1.1          Name of Organization

The registered name of the organization is Igbo Canadian Community Association (ICCA).

1.2          Government

ICCA is non-profit Canadian corporation that is governed by a Board of Directors.

1.3          Head Office

The head office of the Association shall be in the greater Toronto area, in the Province of Ontario, and such place therein as the executives and the general assembly from time-to-time may decide. The association’s mailing addresses is 680 Scarlett Road, Toronto, Ontario M9P 2T4

Article 2: Objective

The objectives of Igbo Canadian Community Association are:

  1. i) To create a consciousness of the core values of Igbo culture amongt our membership.
  2. ii) To serve as a common forum for Igbo people in Canada to nurture a sense of oneness and encourage the

socio-economic, cultural and educational development of members.

4                                             

iii)            To partner with the Provincial Boards of Education of Ontario and affiliate bodies, to sustain the life of the Igbo Heritage Language School. ICCA shall remain the only body of contact between the aforesaid bodies of education and the Igbo community in Ontario.

  1. iv) To promote Igbo Heritage and Culture through Igbo Heritage Day Celebrations and through Igbo Heritage Language School Activities.
  2. v) To strive towards the attainment of social justice, fairness, and equal protection of the laws for all its members in Ontario.
  3. vi) To establish and operate an Igbo House – a centre to be used for workshop training program, meetings, hobbies, recreation, drama, arts exhibition, cultural events, music and handicrafts for the general public and for participating members’ interests.

vii)           To assist new immigrants with immigration orientation services in order to facilitate their integration into the community.

viii)          To provide support and assistance as appropriate, to our seniors and ensuring that they actively participate in cultural education of youth and impart career mentoring to youth seeking insight into professions from where seniors retired thus sparing seniors the ravages of isolation.

  1. ix) To provide support and assistance to our seniors and to encourage our seniors to participate in mentorship programs that will educate our youth on Igbo heritage, core values and personality.
  2. x) To support affiliate satellite Igbo cultural community associations and all Igbo associations in Canada when called upon to do so.

Article 3: Powers of the Association

We, the Igbo Canadian Community Association (ICCA), give ourselves as a group, the power to perform the following:

3.1          Fund Raising

ICCA shall raise funds to carry out its objectives in accordance with the terms and conditions stipulated by the Ontario Corporations Act for not-for-profit organizations, the Corporations Act of Canada and all relevant laws, rules and regulations.

3.2          Employment of Paid contractors/Staff and Recruitment of Volunteers

ICCA shall employ paid contractors and/or staff, and recruit volunteers to carry out its objectives as the need arises, provided it reflects relevance to job done in accordance with articles of incorporation.

3.3          Purchase or rent Premises and/or Equipment

ICCA shall purchase or rent premises for the conduct of its activities when necessary. The organization from time to time may rent equipment to facilitate delivery of its activities.

3.4          Research and Development

Research and development being the mainstay of any thriving organization, ICCA shall from time to time conduct needs assessment research and other relevant research to help chart its course in community development

3.5          Receive Membership Fees and Contributions

ICCA shall receive membership fee contributions in accordance with Article 4.1.1 a.,   4.1.3 c., and 4.2.1 of this constitution.   In addition, the Association may receive donations from individuals and organizations who wish to contribute to the activities of the Association.

3.6          Partnership and Collaboration

ICCA may liaise, partner and collaborate with different organizations in order to achieve common goals in community development and in fulfilment of the objectives of ICCA.

3.7          Amendments of this Constitution & By-Laws

  1. a. This Constitution and By-Laws may be amended by the committee appointed by the Executive and approved at a general meeting by two thirds majority of votes cast.
  2. b. A member may introduce amendment to this Constitution and By-Laws by a motion in writing, submitted to the Executive Committee and the Board of Directors at least four weeks before the commencement of the meeting in which the proposed amendment will be debated. The Executives and the Board shall deliberate                                                                                                                                                                                                                                                                                                                                 5

such amendment within the stipulated 4 weeks prior to presenting it at the general meeting for debate, adoption or dismissal. The motion for an amendment of the Constitution must pass by at least two thirds of the members sitting in a general meeting.

3.8          Residual Powers

ICCA may, from time to time take any other action within the law necessary to achieve its objectives set out above. Residual or retained powers is only applicable through resolutions by the general membership of ICCA exercising their vote by simple majority.

Article 4: Membership

4.1          Individual Membership

4.1.1       Eligibility for Individual Membership

  1. a. All persons of Igbo origin, their off-springs and spouses are deemed eligible for membership upon payment of a onetime registration fee and monthly/annual dues as may be decided from time to time by the members in a general meeting.
  2. b. Where it is considered that membership would be detrimental to the aims and activities of ICCA, the Executive Committee and Board of Directors shall recommend refusing membership terminating or suspending the membership of any member by resolution passed at a meeting and ratified by a simple majority of the members of ICCA in a general meeting.

4.1.2       Individual Member Entitlement

  1. a. Shall be entitled to vote at all meetings of the Association
  2. b. Can be elected into any executive position and/or committee.
  3. c. Shall be accorded to all rights and privileges that come with being a member.
  4. d. To continue to enjoy these rights and privileges, a member must be in good standing and conform to expected conduct and behavior.

4.1.3       Member in Good Standing

  1. a. A member in good standing shall be one who attends meetings and must not have been absent without excuse/accepted reason for more than 33% of all meetings within a 12 month period, or since registration, whichever period is shorter.
  2. b. Such excuse/accepted reason for absence must be presented in a meeting and noted in that meeting’s minutes.

Annual membership dues shall presently be set at $100.00 per individual and $150.00 per family. The amount of such dues may be changed by a request submitted to the Board and the Executive no later than four weeks of the meeting in which such a proposal is to be debated and passed by not less than two thirds of the members in a sitting of the general assembly.

  1. c. In addition, that person must not be in arrears for more than fifty dollars ($50.00) of all debts owed to ICCA either in membership dues, annual dues, pledges or donations.

Article 5: Eligibility for Positions

5.1. Patrons

The Association shall have provision for patrons and Matrons. However, these positions are not mandatory.

5.1.1       Mode of appointment - The positions shall be filled by appointments from a nomination list submitted in confidence by members to the Executive and Board of Directors. The general meeting shall approve such appointments and the position of Patron shall be filled by a vote by simple majority of the members at a general meeting.

5.1.2       Term - The tenure shall continue as long as a patron continues to meet the eligibility criteria, and is/are still willing to serve.

5.1.3       Eligibility - Patrons are respected and revered members of the community.

  1. a. The position of a patron is not subject to election, but based on worthy contribution (not necessarily financial) towards the improvement of our community. Such appointments shall consider the cherished traditions

                                                                                                                                                                                               

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of the Igbo culture that recognizes and rewards good character outstanding contributions to the community and shall not be based solely on such matters as wealth, or social status.

  1. b. A Patron must be impeccable by way of character.
  2. c. Must always be found to be above board on issues that affect our Association.
  3. d. The person shall be in a position to give good counselling to the Association.
  4. e. Is strongly supportive of the objectives of the Association and can protect and defend the interests of the Association.
  5. f. Shall be in a position to support financially and otherwise the initiatives of the Association  

Board of Directors

5.2          Board Member Eligibility

5.2.1       Board Eligibility is governed by the association’s Article of Incorporation and in accordance with provisions of the Ontario Corporations Act for not-for-profit organizations in addition to Article 5, Section 2, subsection 5.2.2 to 5.2.7 below.

  1. a. Board members are respected and industrious members of the Association.
  2. b. Elections shall be based on an individual’s worthy contribution towards the improvement of our Association. Such an individual must show vision, leadership and innovation.
  3. c. The person must be of an impeccable character and must always be found to be above board on issues that affect our Association.
  4. d. The person shall be in a position to give good counsel to the Association.
  5. e. Is strongly supportive of the objectives of the Association, can protect and defend the interests of the Association.
  6. f. Shall be in a position to articulate initiatives and direction for the progress and advancement of the Association.

5.2.1A    Functions of the Board

The function of the Board shall encompass the following:

  1. 1. Establish and articulate goals, and the long-term vision of ICCA
  2. 2. Ensure financial stability of ICCA by raising funds when necessary and helping the Executive to establish financial policies and strategies that will ensure continued financial solvency of ICCA
  3. 3. Ensure that all activities and functions of ICCA meet regulatory guidelines and laws of the government of Ontario for non-for-profit organizations.
  4. 4. The Chairperson of the Board of Directors in consultation with other Board members shall authorize the disbursement of any funds of the association by the Executive Committee that is in excess of $500. 00
  5. 5. No member of the Executive Committee shall be signatory to any of the bank accounts of ICCA without a written letter of introduction to the bank by the Chairman of the Board of Directors.
  6. 6. Upon the election of a new Chairperson of the Board of Directors, the outgoing Chairperson shall, as soon as possible, introduce the new Chairperson of the Board of Directors to the bank and ensure that the signatures to the bank are updated to reflect the change.
  7. 7. A copy of the Bylaws, Code of Conduct, Confidentiality, and Conflict of interest guidelines must be signed, dated by all office holders of the Association and returned to the Association’s Chairperson of the Board of Director prior to or immediately upon assuming office.
  8. 8. The Board, shall, upon receipt of recommendations from the Disciplinary Committee regarding allegations of misconduct by a member, consult with the Executive Committee and impose appropriate sanctions.

5.2.2       Mode of Election

  1. a. Members may nominate potential Board members for election to ensure due diligence and consideration by the Executive Committee and existing Board of Directors.
  2. b. If considered eligible, each recommended candidate shall be invited to address the general assembly on his/her vision for ICCA, the capability and suitability to act as a director of the Association.
  3. c. The composition of the membership of the Board shall be not less than five (5) but not more than nine (9) persons in number. If for any reason there is a need to fill a vacant position in the Board election may be held at

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any convenient time for such purpose, and on the same terms and conditions as stipulated in the provisions of section 5.2.1 of this constitution.

  1. d. Ratification or rejection vote by general assembly shall conclude this process.

5.2.3       Term of the Board

  1. a. A Board appointment is for a term of five years, provided that such members(s) continue to meet the eligibility criteria.
  2. b. Where the tenure of all existing Board members has run its course and there are no potential candidates being processed, an election to elect a new Board shall be held at the AGM and no later than six weeks following the election of a new executive

Article 6: Termination of Membership

6.1   Resignation

  1. a. A member of the Board of Directors may resign by delivering or mailing to the President/Secretary a letter of resignation that shall be deemed to become effective upon receipt or on the date specified therein.
  2. b. The member shall remain liable for payment of any dues, assessments, or other sums levied or which may become payable by such member to the Association before the effective date of the resignation.

6.2          Expelled for Non-Payment of Dues

  1. a. Any member who fails to pay any dues payable to the Association within a given time stipulated by the house or executive meeting, may be suspended, and when he/she fails to redeem his/her membership after a set period, may then be expelled from the Association.
  2. b. Such a member may re-register for membership after the payment of all outstanding dues including the registration fee at the time of re-application.

6.3         Disciplinary Committee

A standing disciplinary committee shall be set up by the general meeting to investigate and recommend appropriate sanctions against any misdemeanor by a member. The Disciplinary Committee, upon receiving evidence shall investigate the allegations against a member, issue notices of allegations to the member as per the provisions of sections 6.4(B) and (C), hold written or oral hearings as applicable and recommend appropriate sanctions to the Board, who shall, in consultation with the Executive Committee impose sanctions.

6.4          Expulsion, Discipline or Suspension               

On the recommendation of the disciplinary committee, a member may be expelled or suspended for a given time for a conduct unbecoming of the image and integrity of the Association.

6.4 (A) All allegations of misconduct against a member must be served in writing and delivered by personal service or by registered mail to the member’s last known address.

In less serious cases the member shall be given an opportunity to make written submissions to the disciplinary committee, and in cases of grave misconduct the member shall have the right of oral hearing before the disciplinary committee and the right of cross examination.

6.4(B) Notice of misconduct by the disciplinary committee to a member must specify the nature of the charge and give the member a reasonable opportunity to answer the charge.

6.5          Misconduct

  1. a. A member, on the recommendation of the disciplinary committee may be suspended, or be required to make a written or oral apology to the meeting, or may be fined in addition to all of the above.
  2. b. On the expiration of a suspension order, the affected member shall redeem his/her membership by complying with all attendant sanctions, including payment of all dues, levies, fines, and/or contributions made while he or she was on suspension.
  3. c. In case of expulsion, such member may reregister for membership after the payment of all outstanding dues including the registration fee at the time of the re-application and reconsideration.
  4. d. For disruption of proceedings of the meeting by a member, the president has the authority to force or order the member out of the meeting.

6.6          Grave Misconduct

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Where allegation of grave misconduct is established is established against a member appropriate action may be taken against a nonconforming member. Grave misconduct is any conduct that is inimical to, or threatens the very existence of ICCA as a body, or any conduct that causes or could bring ICCA into disrepute.

6.7          Interests and assets of the Association

  1. a. Upon resignation, or expulsion, or cancellation of membership in the Association, a member shall lose all rights and benefits of this Association.
  2. b. All property of the Association in his/her possession shall be returned complete, within one (1) week from the effective date of such resignation, expulsion, or cancellation of membership.

Article 7: Organs of ICCA

The organs of ICCA shall comprise the following:

  1. 1. The General Assembly (The General Meeting).
  2. 2. The Board of Directors
  3. 3. The Executive Committee

7.1          The General Assembly

The General Assembly shall:

  1. a. consists of all registered members of the Igbo Canadian Community Association;
  2. b. meets regularly as provided in this constitution;
  3. c. be vested with the responsibility of ensuring the welfare of members;
  4. d. be the custodian of the other arms of the organization, that is, the Board of Directors and Executive Committee;
  5. e. Shall deliberate and vote on any matters of importance specifically brought into the house for consideration by the Board of Directors and the Executive Committee or upon the introduction of a motion supported by a member in a general meeting.

7.2               Board of Directors

  1. a. ICCA shall have a Board of Directors of no less than three (5) people and no more than fifteen (9), who must be at least 18 years of age and who are qualified to discharge duties of the Board, and shall be appointed by the general membership at the Annual General meeting on recommendation of the Executive Committee following due diligence by the Executive and existing Board members.
  2. b. Members of the Board will be appointed for a period of at least five years, and may be re-appointed at the Association’s Annual General Meeting (AGM).
  3. c. The Board of Directors shall be responsible for organizing ICCA in all not-for-profit matters.
  4. d. The Board shall have oversight function on the administrative body of the Association.
  5. e. The Board will be vested with sourcing funds from donor agencies and works for the success of the program of the Association.
  6. f. The Board in concert with the executive shall make policies that are approved by the general house that will enhance the smooth running of the organization as a registered not for profit organization.
  7. g. It shall have the power in concert with the executive to employ well-qualified person that will carry out the day-to-day running of Igbo House.
  8. h. The Board of Directors shall be responsible for the general oversight of the activities of the Association.

7.3             Executive Committee

The Executive Committee shall comprise of the following elected Officers, one of which must be a woman:

1              President                              

  1. 2. Vice President

3              General Secretary              

4              Assistant General Secretary             

5              Social Secretary                  

6              Public Relations Officer

7              Treasurer             

8              Financial Secretary

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9              Assistant Financial Secretary

10            Ex-Officio              

7.3.1 The Ex-officio members of the Executive Committee shall be the immediate past president and secretary, provided he or she is a member in good standing and was not removed from office.

7.3.2 The Executive Committee shall be responsible for the running of the General Assembly and governance of the association.

7.3.3 Each member of the Executive shall have access to all documents, property, and information relating to his or her office in ICCA. Each such executive shall be accountable to the President for the release, use, integrity, and confidentiality of such documents, property or information. In turn, the President shall be accountable to the Board of Directors for actions of the Executives.

7.3.4 All Executive offices of the Association are voluntary. There is no remuneration for holding such position in the association.

7.3.5 A meritorious service may be recognized with an award after an officer has finished his term of office.

7.3.6 Executive members report to the President, who in turn reports to the Board of Directors of ICCA.

7.3.7 The Board of Directors shall declare vacant the position and office of any member of the Executive Committee who in the absent of compelling reason is absent in a three month period from a general meeting of the whole house.

7.4          Standing Committees

Standing Committees shall include:

  1. a. Disciplinary Committee:

Disciplinary Committee, to be appointed by the Executive Committee and approved by the General Assembly, shall comprise three (3) members of ICCA in good standing who have a working knowledge of the ICCA Constitution and By-Laws.

  1. b. Audit Committee: Audit Committee, comprising three (3) members of ICCA in good standing each to be nominated by a member of ICCA in good standing supported by two (2) other members in good standing, at a general meeting and approved by the general assembly.
  2. c. Immigration Resettlement Committee: Immigration and Resettlement Committee, comprising three (3) members of ICCA in good standing to be appointed by the Executive Committee and approved by the General Assembly.
  3. d. Seniors Activity Committee: Seniors Activity Committee, comprising of at least three (3) members in good standing to be appointed by the Executive Committee and approved by the General Assembly.
  4. e. Igbo House Committee: Igbo House Committee shall comprise all Presidents of registered Satellite Organizations and three other members appointed by the Board, the Executive Committee and the General House.
  5. f. Igbo Heritage Language Committee: Igbo Heritage Language School Committee, appointed by the General House, in accordance with requirements of the Metropolitan Toronto District/Separate School Board.
  6. g. Youth Participation Committee: Youth Participation Committee, comprising a minimum of three (3) members (two of which must under the age of 29), in good standing to be appointed by the Executive Committee and approved by the General Assembly.

7.5          Ad Hoc Committee –

An Ad Hoc Committee shall be appointed by the Executive Committee or the General Assembly when the need arises. The Committee’s duties are specific and expire when on completion of their tasks as spelled out by the constituting body. No ad hoc committee duty and span shall spill over to a new executive term of office. An Ad Hoc Committee is not a Standing Committee.

Article 8: Functions of Offices of ICCA

8.1          The Executive Committee

The Executive Committee shall perform the following:

  1. a. exercises all the executive powers of ICCA;
  2. b. present a program and budget to the Board of Directors for concurrence within 30 days of its election and within 60 days of its election to the general meeting for approval;

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  1. c. presents an annual plan for the coming year
  2. d. Have power to approve expenditures not exceeding five hundred dollars $500.00 for any single project.
  3. e. Present to general assembly every Executive approval for ratification at next sitting of the General Assembly after such approvals.

8.2          The President

The President of ICCA shall perform the following:

  1. a. be the Chief Executive Officer of the Association and shall ensure that all Executive members discharge their duties diligently;
  2. b. abide by all the provisions of this Constitution and uphold its integrity at all times;
  3. c. preside over all meetings of the General Assembly of ICCA, the Executive Committee and special/emergency meetings;
  4. d. take direction from the Board of Directors and the General Assembly;
  5. e. Be a dynamic, progressive, goal-oriented individual with a detailed set of objective to be accomplished for ICCA and presented before the Election Day.
  6. f. cast a tie-breaking vote at all General Assembly meetings of ICCA voting when necessitated;
  7. g. ensure that the Association’s accounts are in good order and advises the Treasurer to present a financial report to the general meeting at least twice a year;
  8. h. be a signatory to the general accounts of the Association;
  9. i. be the main representative and or spokesperson of the Association and can delegate such duty to any appropriate member of the Association;
  10. j. Summon all Executive and General Meetings of ICCA through the General Secretary.
  11. k. Together with Financial Secretary and Treasurer be signatory to ICCA bank account.
  12. l. Together with the Financial Secretary and Treasurer be signatory to all ICCA cheques, and in addition to the Treasurer be signatory to all ICCA expense voucher approvals.
  13. m. ensure accurate financial report of all the association’s activities to be presented to the General House;
  14. n. Render in writing, to the General Assembly, a Report of his/her stewardship and that of his executive at the Annual General Meeting marking the end of the term of office of his/her executive.

8.3          Vice President

The Vice President shall perform the following:

  1. a. Abide by all the provisions of this Constitution and uphold its integrity at all times.
  2. b. take direction from the President;
  3. c. assist the president in his/her responsibilities
  4. d. Succeed the president if he/she is unable to complete his/her term of office; such succession shall be automatic.
  5. e. act for the President in his or her absence excluding signatory to the Association Account;
  6. f. liaise with other members of the Executive to ensure proper functioning of the Executive Committee;
  7. g. head the Finance Committee;
  8. h. succeed the president if he/she is unable to complete his/her term of office; such succession shall be automatic;
  9. i. discharge duties as delegated by the President or Executive Committee;
  10. j. Be the chairperson of the “Immigration and Resettlement Committee.”
  11. k. Assist in every other capacity in the Executive Committee.

8.4          General Secretary

The General Secretary of the ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the president and the General House;

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  1. c. issue or cause to be issued notices of all meeting of the Executive and General House when directed to do so by the president;
  2. d. attend meetings of the executive and general members, and shall enter or cause to be entered the minutes of all the proceedings; such proceedings shall be entered in the minutes’ book kept for that purpose;
  3. e. be responsible for the safe keeping of properties of the Association including all books, certificates, reports, and all other documents and records designated by the executive committee, except documents relating to the accounts of the Association;
  4. f. be responsible for all correspondence within and outside the Association
  5. g. Make records of minutes available to ICCA members before the commencement of the next General Assembly meeting of ICCA.
  6. h. Be responsible for all correspondence of ICCA.
  7. i. Regularly update the membership list of ICCA.
  8. j. publish the list of all eligible candidates and voters list of members in good standing for all General Assembly Elections
  9. k. Perform all duties incidental to the office of secretary and such other duties as may be designed to him by the Association.

8.5          Assistant General Secretary

Assistant General Secretary shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the President and the General Secretary;
  3. c. assist and co-operate with the General Secretary in all his/her duties;
  4. d. Succeed the General Secretary if he/she is unable to complete his/her term of office. Such succession shall be automatic;
  5. e. Be secretary to any committee so appointed unless appointed Chairperson of such committee advises otherwise.

8.6          Treasurer

The Treasurer of ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. Take direction from the president;
  3. c. keep accurate records of the assets, receipts, expenditures and debts of the Association in the books provided for the purpose;
  4. d. Be responsible for all monetary records and control of ICCA General Assembly account(s);
  5. e. Together with Financial Secretary and the President be signatory to ICCA bank account.
  6. f. Be the only custodian of ICCA General Assembly account(s);
  7. g. Practice generally accepted accounting principles and prepare and render a comprehensive income/expenditure statements to the General Assembly membership semi-annually or when required and in any case, at the end of his/her term of office;
  8. h. Submit all necessary information for a progressive audit by the Audit Committee and in any case, at least twice a year;
  9. i. Render to the President and/or the Executive Committee, in their meetings, or wherever required of him/her, an account of all his transactions as Treasurer;
  10. j. Prepare an annual budget of the Association in cooperation with the Executive Committee;
  11. k. Take charge of all monies collected by the Financial Secretary, within three (3) business days of such collection and issue a receipt to the Financial Secretary;
  12. l. Operate bank accounts of the Association and shall be signatory to all accounts; including ICCA General Assembly expense vouchers;
  13. m. Ensure accurate financial report of all Association’s activities is presented to the General House.
  14. n. Preside in the absence of the president and the vice president, at an executive or general meeting of ICCA.

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  1. o. Present a detailed financial report at the end of each fiscal year in accordance with the budgetary proposed presented at the beginning of the Executives’ term of office. Such a detailed financial report shall be presented at a General Assembly meeting, marking the end of each fiscal year.

8.7          Financial Secretary

The Financial Secretary shall perform the following:

  1. a. Abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. Take direction from the president;
  3. c. Hand over all moneys collected to the Treasurer within three (3) business days, who in turn shall issue him/her a receipt of acknowledgements;
  4. d. In the absence of the Treasurer, moneys shall be handed over to the President
  5. e. Keep record of moneys collected and register of financial standings of members.
  6. f. Together with President and Treasurer, be signatory to ICCA bank account.
  7. g. Maintain a consecutively numbered ICCA receipt booklet, which shall be issued in triplicate for all monies collected;
  8. h. Prepare a payment voucher for all payment by ICCA, which can only be made by cheque, with duplicate copies in the custody of Treasurer;
  9. i. Issue and validate membership status.
  10. j. Ensure accurate financial report of all association’s activities be presented to the general house.

8.8          Social Secretary

The Social Secretary of ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the president;
  3. c. be responsible for the social activities of the Association;
  4. d. stimulate or cause the right atmosphere for cordial communion among members;
  5. e. relate with members on a one to one in order to promote continued interest in the Association;
  6. f. plan and execute, in conjunction with the other members of the Executive, activities that shall foster congeniality among members;
  7. g. ensure orderliness during meetings of the Association;
  8. h. executes orders as directed by the President during meetings;
  9. i. be responsible for the promotional activities of the Association whenever required;
  10. j. Ensure accurate financial report of all association’s activities is presented to the general house.

8.9          Public Relations Officer (PRO)

The PRO of ICCA shall perform the following:

  1. a. abide by all the provisions of this Constitution and uphold its integrity at all times;
  2. b. take direction from the president;
  3. c. establish machinery for advertisement, publicity programs including fund raising;
  4. d. promote the interest of ICCA in print and electronic media in consultation with the Executive Committee provided such publications would not interfere with the duties and functions of the officers of ICCA;
  5. e. Promote a positive image of ICCA and the Igbo community in carrying out his/her duties to ICCA.

Article 9: Meetings

9.1          Fiscal Year of ICCA

9.1.1       The fiscal year of ICCA begins in January 1st and ends December 31st of each and every year.

9.1.2       The Annual General Meeting of ICCA shall take place in November of each and every fiscal year date to be determined by the Executive in consultation with the Board of Directors.

9.2          Executive Meetings

9.1.1       The president may call executive meetings at such times and places as he/she may designate.

9.1.2       The Executive shall meet as often as deemed necessary at the discretion of the President.

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9.1.3       Any five (5) members of the Executive may jointly call a special meeting, if necessary. All resolutions and/or decisions in such meetings are subject to approval at the next general meeting.

9.1.4       An executive member may designate another executive member to present his report in his absence.

 

 

Vote of No Confidence

9.1.5       A vote of no confidence is passed when 2/3 of the executive members present in an executive meeting vote in a ballot supporting such a motion and must be confirmed by the members in the general meeting by a simple majority.

9.1.7       Questions arising at any meeting shall be decided by a simple majority of votes cast, where there is a tie, the president/presiding Officer’s vote shall decide.

9.2          General Assembly/General Assembly Meeting

9.2.1       The general meetings of the Association shall be held bi-monthly on the 3rd Sunday of every other month starting in the month of February each year.

9.2.2       The ICCA President shall be the presiding officer on all general house meetings. The start time and adjournment of the meetings are at the discretion of the President.

9.2.3       Questions arising at any meeting shall be decided by a simple majority of votes cast. Where there is a tie, the president/presiding officer’s vote shall break the tie.

9.2.4       The conduct of ICCA meetings shall be modelled on Robert’s Rule of Order, Sections 10 to 37 as specified in the 10th edition of the Book.

9.3          Emergency Meetings         

9.3.1       The Executive Committee or the Board of Directors may authorize the secretary to call emergency meeting for issue(s) that may require urgent attention.

9.3.2       Reports arising from such meetings shall be presented as minutes at the next General Meeting for deliberations and ratification by the general house.

9.4          Quorum at Meeting

Quorum at meetings shall be formed as follows;

9.4.1       A simple majority of the members of the Board of Directors shall form a quorum for the transaction of Board meetings;

9.4.2       A simple majority of the Executive Committee members shall form a quorum for the transaction of business in executive meetings;

9.4.3       Presence of two (2) members of the Executive and six (6) other members shall constitute a quorum for commencement of a general meeting;

9.4.4       Presence of two (2) members of Executive and four (4) other members shall constitute a quorum for commencement of a special meeting;

9.4.5       A simple majority of members in a meeting is required to approve an appointment of a committee and all the decisions of such committee.

9.4.6       The president/presiding officer’s discretion shall prevail to start and end a duly constituted business meeting of the Association.

9.5          Vacancies

9.5.1       Any vacancies that from time to time occur on the executive board shall be filled for the remainder of the term, from the qualified members of the Association through a by-election to be immediately called by the President in consultation with his/her executives.

9.5.2       If a vacant position has an assistant, the assistant will automatically fill the position and a new assistant will be elected.

Article 10: Code of Conduct

10.1 Unruly Behavior

10.1.1     Any member found disturbing the proceedings of the meeting, after the meeting has been called to order by the chairperson, shall be liable to a fine of twenty dollars ($20.00).

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10.1.2     If this continues after such a fine, the member may be required to leave the meeting temporary by the chairperson.

10.1.3     If the behavior continues then article 4, subsection (4.3.5) will be enforced or followed.

10.1.4     Punctuality, diligence and attendance at meetings are expected of all members of the Board of Directors and the Executive Committee.

Misappropriation of Assets of the Association

10.2 Any case of misappropriation of the assets of the association shall be referred to the Board of Directors for appropriate action.

Article 11: Finances and Banking

11.1        Revenue

The revenue of the Association shall be derived in most part from:

  1. a. Registration fees and annual dues
  2. b. Revenue yielding functions and activities
  3. c. Investments
  4. d. Donations
  5. e. Fines

11.2        Banking

  1. a. The banking business of the Association or any part of it shall be transacted with Toronto Dominion Bank (TD BANK). In the event that it is necessary for the Association to change banking institution, the Board of Directors shall make that decision on behalf of the ICCA.
  2. b. All moneys of the Association shall be deposited in a bank. The Association shall maintain three accounts as follows:-
  3. i. General Account
  4. ii. Investment Account

iii.            Igbo House Account

  1. c. In addition, the Board of Directors shall, from time to time upon recommendation from the Executive, designate a new account.
  2. d. At the end of the year the general account shall be closed with a balance of $5,000.00 any excess over and above $5,000.00 shall be transferred to investment account.

11.3        Expenditures

  1. a. The President and executive shall have a discretionary spending of not more than $500 without approval in every quarter.
  2. b. All expenditures over $500 shall be duly approved by the Board of Directors or the General house; whereas expenditures of less than five hundred dollars ($500.00) may be approved by the executive meeting.

11.4        Accountability

  1. a. All expenditures must be accounted for at the general meeting preceding the function in which the expenditures were made.
  2. b. The Association reserves the right to recover unaccounted expenditures by any legal means necessary.

11.5        Execution of Instruments

All Contracts, documents, and instruments shall be duly signed by the President and Chairman of the Board prior to execution. Where necessary, the Board may designate any member of the Association to act on behalf of the Association in signing and execution of such document.

ARTICLE 12: AUDITORS

12.1        Appointments of Auditors

  1. a. The Association shall have internal Auditors comprised of three members
  2. b. The Internal Auditors shall be required to audit the account of the Association at least once a year.
  3. c. When necessary, the Board may from time to time appoint External Auditors

Article 13: Notices

13.1        Method of Notification

                                                                                                                                                                                                                                                                                                                                                                                                                15

  1. a. Any notice or other documents to be given by the Association to a member or other persons shall be taken to be sufficiently given when delivered personally, or when mailed by prepaid ordinary or airmail to the last known address, or by fax, or by email.
  2. b. Such recorded communication shall be recorded or documented in Association record book or file.

Article 14: Elections

14.1        Election of Executives

  1. a. Election of the Executives shall be held once every two years. Elections shall be held on the 3rd Sunday of October each election year.

14.2        Electoral Committee

  1. a. Board of Directors notifies the executive and general house of the expiry of the executive term within 60 days and calls for election 30 days to the expiry date.
  2. b. The executive shall appoint an electoral committee subject to ratification by a simple majority of members in a general meeting, 30 days to the expiration of the executive. Electoral committee shall be composed of three members.
  3. c. Inauguration and swearing in of the newly elected executives shall take place in February at the first meeting of the year following the election.  

14.3        Voting

                Voting shall be by secret ballot.

14.4        Eligibility for Election

14.4.1     To be eligible to run for office a member must be in good financial standing. For clarity purposes, good financial standing means that the member would have paid all dues in the last two years if they became members during those two year period including the current year of election. For any other member who had not been registered with the association for a period of two years before the election, the good standing provisions of section 4.1.3 shall govern.

14.4.2     In addition, a member running for office must also have attended at least six general meetings.

14.4.3     To be eligible to run for the office of the President of ICCA, a member must have been registered with the association for at least five years and must be in good financial standing as defined in 4.1.3, 14.4.1) and 14.4.2) above.   Such individual must have attended at least 50% of all meetings held in the last five years.

14.5        Eligibility to Vote

14.5.1     A regular member is eligible to vote provided such member meets the requirements stipulated in section 4.1.3, and 14.4.1.

14.5.2     A new member to be eligible to vote must have been registered with the Association for the last one month before the Election Day.

ARTICLE 15: MEMBERSHIP RIGHTS AND PRIVILEGES

15.1        Without Prejudice

15.1.1     All members shall have equal access to whatever benefits or privileges that is available from the Association provided they meet the requirements as stipulated under 4.1.3.

15.1.2     For the purpose of this Article (Article 15), the following benefits shall accrue to all members in good standing as stated in 14.4.1 and 14.4.2.:

  1. a) Weddings ($250.00 plus a signed card)
  2. b) Births ($100.00 plus a signed card)
  3. c) Bereavements ($500.00 plus a condolence card)

For the purpose of this Constitution, bereavement covers the death of a spouse, a parent, and a child of a member.

Article 16: Dissolution of the Organization

16.1        In the event of dissolution of Igbo Canadian Community Association,

  1. a. Any ICCA property held by any member or legal entity shall revert to ICCA.
  2. b. All assets remaining after meeting outstanding liabilities shall be assigned to another suitable non-profit organization, fund, foundation, or corporation organized and operated exclusively for the purposes specified in the relevant Section of the Revenue Canada Agency provision for non-profit corporations.